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For Companies At a Glance
- Tasks: Support the CEO and Leadership Team with admin tasks, project coordination, and training delivery.
- Company: Join a vibrant charity in Reading making a real difference in the community.
- Benefits: Enjoy 35 days holiday, flexible hours, and a competitive salary of £31,000 - £36,000.
- Other info: Opportunity for career growth while working on impactful projects in a fast-paced setting.
- Why this job: Be part of a mission-driven team and enhance your skills in a supportive environment.
- Qualifications: Experience in charity administration and governance, with strong organisational and communication skills.
The predicted salary is between 31000 - 36000 £ per year.
I am recruiting a cracking role for a charity organisation based in Reading, with broad responsibilities including:
- Please only apply for this role if you have previous experience of charity / not for profit administration experience.
- Supporting the CEO, administrative support to the Leadership Team.
- Diary Management, attending meetings and minute taking.
- Primary contact of governance queries.
- Designing and delivering training or induction programmes.
- Project Coordination and Budget tracking.
- Supervising an Executive Assistant.
Location: Reading - On-Site Monday - Friday
Hours: 9:30am - 5pm (with flex)
Salary: £31,000 - £36,000 + Benefits including 35 days holiday (including Bank Holidays)
Key Skills and Experience
- Demonstrable experience in governance, democratic processes, or charity administration.
- Experience supporting senior leaders or Boards, including minute-taking and meeting coordination.
- Designing and delivering training or induction programmes.
- Working with confidential information and maintaining discretion.
- Managing complaints.
- Senior administration/coordination experience in a fast-paced environment.
- Experience driving projects and/or events.
- Understanding of charity law, governance frameworks and democratic structures.
- GDPR essentials.
- Excellent minute writing skills with the ability to produce clear, accurate documentation.
- Team leader/line management competency.
- Ability to build effective working relationships and rapport with trustees, student leaders, committee chairs, and university stakeholders.
- Confident in managing calendars, inboxes, and coordinating events and meetings.
- Ability to analyse data and produce meaningful reports to support governance and engagement.
- Strong admin and time management/organisational skills.
- Good numeracy and basic data reporting/analysis.
- Problem solving - uses initiative to get things done and overcome challenges.
- Teamwork and collaboration.
- Tech-savvy and confident with MS 365 and other digital tools/databases.
- Meeting coordination/admin and discussion/facilitation skills.
- Multi-tasking and prioritisation.
- Creative thinking to bring new ideas.
- Project/event/campaign management basics (planning, budgets, project coordination, delivery and evaluation).
- Confident presentation skills.
Senior Administrator / Coordinator - Secretariat Officer - Charity - Reading employer: W Talent
Contact Detail:
W Talent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Administrator / Coordinator - Secretariat Officer - Charity - Reading
✨Tip Number 1
Network like a pro! Reach out to your connections in the charity sector and let them know you're on the hunt for a Senior Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of charity governance and democratic processes. Be ready to share examples from your past experiences that showcase your skills in minute-taking, project coordination, and supporting senior leaders.
✨Tip Number 3
Don’t forget to highlight your tech-savviness! Make sure to mention your experience with MS 365 and any other digital tools you've used. Being comfortable with technology is a big plus in today’s fast-paced environment.
✨Tip Number 4
Apply through our website for the best chance at landing the job! We love seeing candidates who are proactive and take the time to engage with us directly. Plus, it shows your genuine interest in the role!
We think you need these skills to ace Senior Administrator / Coordinator - Secretariat Officer - Charity - Reading
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your charity administration experience and any relevant skills. We want to see how your background aligns with the role, so don’t be shy about showcasing your achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how your experience supports our mission. Keep it engaging and personal – we love a good story!
Show Off Your Minute-Taking Skills: Since minute-taking is key for this role, consider including a brief example of your minute-taking prowess in your application. We want to see that you can capture the essence of meetings clearly and accurately.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at W Talent
✨Know Your Charity Inside Out
Before the interview, do your homework on the charity's mission, values, and recent projects. This will not only show your genuine interest but also help you tailor your answers to align with their goals.
✨Showcase Your Governance Knowledge
Be prepared to discuss your experience with governance and democratic processes. Think of specific examples where you've supported senior leaders or managed meetings, as this is crucial for the role.
✨Demonstrate Your Training Skills
Since designing and delivering training programmes is part of the job, come ready with ideas or examples of past training sessions you've conducted. Highlight how you engaged participants and ensured effective learning.
✨Master Minute-Taking
Minute-taking is a key responsibility, so practice summarising meetings succinctly. Bring a sample of minutes you've taken in the past to showcase your ability to produce clear and accurate documentation.