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For Companies At a Glance
- Tasks: Support the CEO and Leadership Team with admin tasks, project coordination, and training delivery.
- Company: Join a vibrant charity organisation making a difference in Reading.
- Benefits: Enjoy 35 days holiday, competitive salary, and flexible working hours.
- Other info: Dynamic role with opportunities for personal and professional growth.
- Why this job: Be part of a mission-driven team and enhance your skills in a supportive environment.
- Qualifications: Experience in charity administration and governance is essential.
The predicted salary is between 31000 - 36000 £ per year.
I am recruiting a cracking role for a charity organisation based in Reading, with broad responsibilities including:
- Please only apply for this role if you have previous experience of charity / not for profit administration experience.
- Supporting the CEO, administrative support to the Leadership Team.
- Diary Management, attending meetings and minute taking.
- Primary contact of governance queries.
- Designing and delivering training or induction programmes.
- Project Coordination and Budget tracking.
- Supervising an Executive Assistant.
- And a lot more!
Location: Reading - On-Site Monday - Friday
Hours: 9:30am - 5pm (with flex)
Salary: £31,000 - £36,000 + Benefits including 35 days holiday (including Bank Holidays)
Key Skills and Experience
- Demonstrable experience in governance, democratic processes, or charity administration.
- Experience supporting senior leaders or Boards, including minute-taking and meeting coordination.
- Designing and delivering training or induction programmes.
- Working with confidential information and maintaining discretion.
- Managing complaints.
- Senior administration/coordination experience in a fast-paced environment.
- Experience driving projects and/or events.
- Understanding of charity law, governance frameworks and democratic structures.
- GDPR essentials.
- Excellent minute writing skills with the ability to produce clear, accurate documentation.
- Team leader/line management competency.
- Ability to build effective working relationships and rapport with trustees, student leaders, committee chairs, and university stakeholders.
- Confident in managing calendars, inboxes, and coordinating events and meetings.
- Ability to analyse data and produce meaningful reports to support governance and engagement.
- Strong admin and time management/organisational skills.
- Good numeracy and basic data reporting/analysis.
- Problem solving - uses initiative to get things done and overcome challenges.
- Teamwork and collaboration.
- Tech-savvy and confident with MS 365 and other digital tools/databases.
- Meeting coordination/admin and discussion/facilitation skills.
- Multi-tasking and prioritisation.
- Creative thinking to bring new ideas.
- Project/event/campaign management basics (planning, budgets, project coordination, delivery and evaluation).
- Confident presentation skills.
Senior Administrator / Coordinator - Secretariat Officer - Charity - Reading employer: W Talent
Contact Detail:
W Talent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Administrator / Coordinator - Secretariat Officer - Charity - Reading
✨Tip Number 1
Network like a pro! Reach out to your connections in the charity sector and let them know you're on the hunt for a Senior Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the charity's mission and values. Show us that you're not just another candidate; demonstrate your passion for their cause and how your experience aligns with their goals. This will make you stand out!
✨Tip Number 3
Practice your minute-taking skills! Since this role involves attending meetings and documenting discussions, being able to summarise key points clearly and accurately is crucial. Try recording mock meetings and writing up minutes to hone your skills.
✨Tip Number 4
Don't forget to apply through our website! We want to see your application and get to know you better. Plus, it’s the best way to ensure your details land directly in front of the hiring team.
We think you need these skills to ace Senior Administrator / Coordinator - Secretariat Officer - Charity - Reading
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous charity or not-for-profit administration experience. We want to see how your skills align with the role, so don’t be shy about showcasing your relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how your experience supporting senior leaders and managing projects makes you the perfect fit for us.
Show Off Your Minute-Taking Skills: Since minute-taking is a key part of this role, consider including a brief example of your minute-taking experience in your application. We love clear and accurate documentation, so let’s see what you’ve got!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us during the process!
How to prepare for a job interview at W Talent
✨Know Your Charity Inside Out
Before the interview, do your homework on the charity's mission, values, and recent projects. This will not only show your genuine interest but also help you tailor your answers to align with their goals.
✨Showcase Your Governance Knowledge
Be prepared to discuss your experience with governance and democratic processes. Think of specific examples where you've supported senior leaders or managed meetings, as this is crucial for the role.
✨Demonstrate Your Project Management Skills
Since project coordination is a key part of the job, come ready to share examples of projects you've led or contributed to. Highlight your ability to track budgets and deliver results, as this will resonate well with the interviewers.
✨Practice Your Minute-Taking Techniques
Minute-taking is essential for this role, so be ready to discuss your approach. You might even want to bring a sample of minutes you've taken in the past to showcase your skills in producing clear and accurate documentation.