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- Tasks: Manage property and architectural administration tasks while supporting tenants and contractors.
- Company: Dynamic architecture and property management firm in Newport.
- Benefits: Flexible hours, competitive pay, and potential for permanent position.
- Why this job: Gain valuable experience in a creative industry with opportunities to learn and grow.
- Qualifications: Strong admin skills, good communication, and a willingness to learn.
- Other info: Part-time role with 10-15 hours per week, perfect for students.
The predicted salary is between 13 - 15 £ per hour.
Industry: Architecture/ Property Management
Location: Newport
Hours: 10-15 hours per week (dependent upon experience)
Days: 2-3 days per week (Tuesday - Thursday)
Duration: Temp to Perm (may be Permanent from the outset for the right candidate)
Duties:
- Property Management Administration: Issue and maintain tenant contracts, issue rental invoices. Communicate with tenants over any issues or maintenance requests, liaise with contractors and organise building cleaning, maintenance and safety checks, manage utilities contracts and buildings insurance, order and stock control of sundries, process and pay supplier invoices.
- Architectural Administration: First point of contact, telephonist duties, email and written correspondence, booking appointments and diary management, maintain project files and archive, order and stock control of office supplies, process and pay supplier invoices, raise and issue client invoices, manage business insurance.
- May also include, dependent upon experience: Format drawings for client/ contractor distribution, research and use of online portals, assist in planning applications, producing supporting documentation including Planning and Heritage Statements, Flood Risk Assessments etc. Assist on site visits and surveys.
Experience:
Must have a good level of administrative experience with strong communication and organisational skills plus good initiative, previous experience of architecture or planning and knowledge of building regulations is a distinct advantage. Must have a good level of computer literacy on MS Office with the ability to learn new software, experience of Drawing Express is an advantage. Flexibility with duties and willingness to learn is desirable.
Salary: £13.50 - 15.00 per hour dependent upon experience
If you have the experience required please email your CV, with the job title as the subject, to WP Recruitment & HR Ltd.
Please note that all adverts are listed for 28 days, however they may be filled before this period ends.
Administrator in Newport-On-Tay employer: W P RECRUITMENT HR LTD
Contact Detail:
W P RECRUITMENT HR LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Newport-On-Tay
✨Tip Number 1
Network like a pro! Reach out to your connections in the architecture and property management sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! As an administrator, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable talking about your experience and skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Administrator in Newport-On-Tay
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrator role. Highlight your relevant experience in property management and architecture, and don’t forget to showcase your strong communication and organisational skills!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention specific experiences that relate to the duties listed in the job description, and show us your enthusiasm for the position.
Be Clear and Concise: When filling out your application, keep it clear and concise. We appreciate straightforwardness, so avoid fluff and get straight to the point about your skills and experiences that match the job requirements.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved.
How to prepare for a job interview at W P RECRUITMENT HR LTD
✨Know Your Stuff
Make sure you understand the key responsibilities of the Administrator role. Familiarise yourself with property management and architectural administration tasks, as well as any relevant software like MS Office or Drawing Express. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since strong communication is crucial for this role, prepare examples of how you've effectively communicated with tenants, contractors, or colleagues in the past. Think about times when you resolved issues or managed expectations, and be ready to share these stories during your interview.
✨Demonstrate Your Organisational Skills
The job requires excellent organisational abilities, so come prepared with examples of how you've managed multiple tasks or projects simultaneously. You could discuss how you prioritised tasks, maintained project files, or handled diary management in previous roles.
✨Be Ready to Learn
Flexibility and a willingness to learn are key traits for this position. Be prepared to discuss how you've adapted to new challenges in the past and express your enthusiasm for picking up new skills, especially in areas like planning applications or building regulations.