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- Tasks: Manage engineering documentation flow and ensure accuracy across project teams.
- Company: Join W. G. Yates & Sons, a leader in construction with a supportive culture.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Why this job: Be the backbone of engineering projects and make a real impact on construction success.
- Qualifications: Experience in document control and strong organisational skills required.
- Other info: Dynamic role with potential for career advancement in a fast-paced environment.
The predicted salary is between 36000 - 60000 £ per year.
Yates Engineers is seeking a Document Controls Specialist with experience supporting Engineering and technical project teams. This role is responsible for managing the flow, accuracy, revision control, and organization of engineering documentation across project stakeholders including internal engineering disciplines, field teams, owners, subcontractors, and external consultants.
This individual will help ensure engineering deliverables (drawings, design packages, calculations, submittals, and technical correspondence) are properly tracked, distributed, versioned, and accessible in accordance with project standards and schedule requirements.
Key Responsibilities- Manage the lifecycle of engineering documentation including creation, revision control, tracking, transmittals, and archiving
- Design packages
- RFIs
- Technical specifications
- Engineering change notices / revisions
- Coordinate document routing for engineering review cycles, approvals, and stakeholder distribution
- Ensure correct versioning and eliminate use of obsolete documents in circulation
- Organize and maintain project document control systems such as: SharePoint, Bluebeam, Autodesk (platform depends on project)
- Apply naming conventions, metadata standards, and folder structures aligned to project requirements
- Support teams in proper document submission procedures and timelines
- Serve as the key point of contact for document flow between: Engineering, Construction / Field, Project Management, Owners / Designers / Consultants, Subcontractors and vendors
- Coordinate with engineering leads to confirm incoming/outgoing deliverables meet contract requirements
- Assist with document-related compliance for audits, handover packages, and closeout documentation
- Generate routine reporting for engineering deliverables and document status including: overdue items, pending approvals, revision histories, distribution logs
- Validate documents for completeness, correct format, and proper approval signatures prior to release
- Identify gaps or breakdowns in document workflows and recommend improvements
- Experience in Document Control, preferably supporting Engineering, Design, EPC, or technically complex construction projects
- Familiarity with engineering document types (IFC/IFR drawings, design packages, specs, calculations, etc.)
- Strong knowledge of document control best practices: revision control, transmittals, audit readiness, naming conventions and metadata
- Proficiency with MS Office tools (Excel, Outlook, Word) and document platforms such as Procore / SharePoint / Aconex / ACC
- Ability to manage high document volume in fast-paced project environments
- Experience working on large commercial, industrial, mission-critical, or infrastructure projects
- Experience supporting engineering disciplines (civil, structural, mechanical, electrical)
- Working knowledge of Bluebeam Revu, AutoCAD file structures, or drawing markup workflows
- Familiarity with turnover / closeout documentation processes
- Experience with ISO-style document control processes (or similar governance models)
- Highly organized and detail-oriented
- Strong communication and follow-up discipline
- Comfortable interacting with engineers, PMs, field supervisors, and external partners
- Can manage competing priorities and meet deadlines
- Process-driven mindset with ability to improve workflows
- Engineering deliverables are accurate, current, and easy to locate
- Stakeholders consistently receive the correct document revisions on time
- Document control system stays clean, structured, and audit-ready
- Engineering workflows are supported with minimal friction and delays
Document Control Manager in Birmingham employer: W. G. Yates & Sons Construction Company
Contact Detail:
W. G. Yates & Sons Construction Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Control Manager in Birmingham
✨Tip Number 1
Network like a pro! Reach out to folks in the industry, attend events, and connect with people on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their document control processes and be ready to discuss how your experience aligns with their needs. Show them you’re not just another candidate!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or use online resources to get comfortable answering common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Document Control Manager in Birmingham
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Document Control Manager role. Highlight your experience with engineering documentation and any relevant software you've used, like SharePoint or Bluebeam. We want to see how your skills match what we're looking for!
Showcase Your Experience: When detailing your work history, focus on your document control experience, especially in engineering or construction projects. Use specific examples that demonstrate your ability to manage document workflows and ensure compliance. This helps us see your potential impact on our team!
Be Clear and Concise: Keep your application straightforward and to the point. Use bullet points where possible to make it easy for us to read through your qualifications. Remember, clarity is key in document control, so show us you can communicate effectively right from the start!
Apply Through Our Website: We encourage you to submit your application directly through our website. This ensures we receive all your details correctly and gives you a chance to explore more about our company culture and values. Plus, it’s super easy to do!
How to prepare for a job interview at W. G. Yates & Sons Construction Company
✨Know Your Documents Inside Out
Before the interview, make sure you’re familiar with various engineering document types like IFC/IFR drawings and design packages. Being able to discuss these confidently will show that you understand the core responsibilities of a Document Control Manager.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed document control systems in the past. Discuss specific tools like SharePoint or Bluebeam that you've used, and explain how you maintained accuracy and version control. This will demonstrate your ability to keep things structured and audit-ready.
✨Communicate Clearly and Effectively
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly. Be ready to explain how you would coordinate document flow between engineering teams, project management, and external partners. Good communication is key!
✨Be Ready to Discuss Process Improvements
Think about times when you identified gaps in document workflows and how you addressed them. Be prepared to share these experiences during the interview, as it shows your proactive approach and process-driven mindset, which are crucial for this role.
