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- Tasks: Support the Board of Directors with secretarial duties and manage communications.
- Company: Established Fine Art Shipper based at Heathrow, expanding rapidly.
- Benefits: Salary up to £45k, flexible work options, and a dynamic office environment.
- Why this job: Join a creative industry and play a key role in executive operations.
- Qualifications: Experience as an Executive Assistant with strong organisational skills.
- Other info: Opportunity for growth in a vibrant art and logistics sector.
The predicted salary is between 34000 - 51000 £ per year.
Our client is an established Fine Art Shipper based at Heathrow who due to increased expansion have an exciting new opportunity available for an Executive Assistant to support the Board of Directors and senior Management Team.
Job Overview
- Salary – £40k-£45k depending on experience.
- Office Based Feltham Middlesex (Post probation 1 day pw WFH)
- Hours Monday Friday 09.00-18.00
Key Responsibilities
- Provide full secretarial support to the Directors and management team.
- Compose and manage correspondence and emails efficiently.
- Ensure all client requirements are addressed or escalated promptly to meet goals and objectives.
- Understand and adhere to company policies and processes in both client interactions and internal operations.
- Take and transcribe minutes of meetings, including audio dictation as required.
- Serve as a liaison with colleagues, clients, and suppliers to facilitate effective communication.
- Perform personal tasks as assigned by the Directors.
- Manage travel arrangements, including booking, aiding, and evaluating travel requirements while considering cost analysis.
- Assist with event management, including planning and organising company events and employee engagement activities.
- Support facilities management by liaising with suppliers, booking maintenance visits, and managing facility inquiries via mailbox.
- General administrative duties, such as filing, maintaining project files, and organising the working environment systematically.
- Screen telephone calls, inquiries, and requests, handling them appropriately when possible.
- Support marketing with planning and executing campaigns, events, and social media.
Qualifications
- Proven experience as an Executive Assistant or in a similar role.
- Excellent organisational and time management skills.
- Strong written and verbal communication abilities.
- Ability to manage confidential information.
- Advantageous for the successful candidate to have previous art or freight forwarding industry experience.
Executive Assistant in London employer: Vzw Miss Unique
Contact Detail:
Vzw Miss Unique Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the art and shipping industries. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be articulate and professional. Consider mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your relevant experience, especially in secretarial support and communication skills, as these are key for us at StudySmarter.
Craft a Compelling Cover Letter: Your cover letter should tell us why you’re the perfect fit for this position. Share specific examples of how you've supported senior management or handled confidential information in the past.
Showcase Your Organisational Skills: Since this role requires excellent organisational abilities, don’t forget to mention any tools or methods you use to stay organised. We love seeing how you manage your time and tasks effectively!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Vzw Miss Unique
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with tasks like managing correspondence, taking minutes, and supporting senior management. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss how you manage your time and organise tasks. Use specific examples from your past experience where you successfully handled multiple priorities or streamlined processes. This will highlight your ability to support the Board of Directors effectively.
✨Communicate Clearly and Confidently
As an Executive Assistant, strong communication skills are key. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask the interviewers about their communication style and expectations, which shows your proactive approach.
✨Demonstrate Discretion and Professionalism
Since you'll be handling confidential information, it's crucial to convey your understanding of discretion during the interview. Share examples of how you've managed sensitive information in the past, and emphasise your commitment to maintaining professionalism in all interactions.
