Accounts Assistant (Accounts Payable) - 2021 in Ely

Working as part of a small Accounts team, you will be responsible for maintaining and administering the Purchase Ledger as well as providing support to the other functions of the Accounts Department.

Working Hours: Monday to Friday 8.00 am – 4.30 pm (Hybrid working available)

Department: Accounts

Interview process: 2 stage process following shortlisting – First stage: 1 Hour Teams interview; Second stage: Onsite 1 Hour interview

Who we are: Thorlabs is a global, industry leading optical technologies company. We are experts in the design and manufacture of a range of innovative photonics products. We use these products in manufacturing and research, from fibre optics to piezo motors. We are the gold standard with optics laboratories worldwide. There are now 22 facilities across the world in 9 countries. Here in Ely, we are responsible for the Motion Control and Optical Tables product line.

Where you will be working: It’s a hybrid role, working in our new purpose‑built facility in Witchford, Ely as well as your home. Our purpose‑built facility is just 12 miles from Cambridge, within the beautiful medieval city of Ely. There are train and bus links to Ely from Kings Cross and Liverpool Street London, and our site is within distance of Ely train station and Ely Bus station.

What is essential to us:

• Prior experience in an Accounts payable role is highly desired
• Intermediary Microsoft Excel skills is a significant advantage
• Skills to be developed in the role, learning of Dynamics 365 platform, and Rydoo system
• Traits to successfully interact and communicate with others
• Self‑starter, motivated, eager to learn and progress characters are sought
• Ability to multitask, time manage and work independently as well as a team
• Ability to identify and resolve problems quickly
• Adhering to core values and driven positive attitude

What we would like you to do/ to see:

• Process incoming supplier invoices through to the Purchase Ledger, ensuring that the invoices presented to the company agree to the commitments set out on the related purchase order and the approved receipts, or are otherwise approved by a manager or buyer.
• Ensure VAT invoices are received for any proforma invoices and electronically filed with all other invoices.
• Post other outgoings to the Ledger, including credit card purchases, expense claims, direct debits, and petty cash.
• Reconcile vendor statement and resolve queries by liaising with the suppliers and other members of staff as required.
• Preparation of proposed payment runs and distribute remittance advices to beneficiaries.
• Investigations of aging goods received not invoiced transactions.
• Assist with month end close, compiling aging reports and investigation of aging transactions, and complete petty cash, credit card and intercompany reconciliations.
• Other duties as required to assist month end close process, daily transactions, etc.

What will you get: At Thorlabs there are lots of opportunities for in‑house customised training and development that accelerates your career progression. We have free onsite parking, free refreshments, as well as an entertainment area in our large canteen for your enjoyment.

And the benefits are: Competitive Salary to attract the best, plus an excellent benefits package including pension, health care, 25 days holiday plus public holidays.

This is a rolling campaign, so we will actively interview applicants. We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

We welcome applications from persons who are over 18 years old.

All offers of employment are subject to eligibility to work in the UK.

We would encourage all internal applicants to inform their line managers of their interest in this position.

Please apply through the Apply for this job button or send a copy of your CV along with a covering letter and your salary expectations to: Human Resources at Thorlabs Ltd, 204 Lancaster Way Business Park, Ely, Cambs, CB6 3NX or e-mail.

We are Disability Confident Committed.

In line with the requirements of the Immigration, Asylum and Nationality Act 2006, all applicants must have a valid permission to enter or remain in the UK with no condition that prevents them from working in the UK. Documented evidence of such permission will be required from candidates as part of the recruitment process.