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- Tasks: Lead and support a team of Executive Assistants in a dynamic financial services environment.
- Company: Join a prestigious global financial services firm located in the heart of Mayfair.
- Benefits: Enjoy a competitive salary, discretionary bonuses, and a vibrant company culture.
- Why this job: Step into a key leadership role with exposure to senior stakeholders and impactful responsibilities.
- Qualifications: Must have prior EA experience in financial services and strong organisational skills.
- Other info: This is a full-time office-based role, perfect for those seeking growth in their career.
The predicted salary is between 42000 - 98000 £ per year.
7-EACBX/NCW
Executive Assistant Coordinator
Permanent
Up to £70K
Financial Services
Mayfair
Office-based
About the Client
A prestigious, global financial services firm based in Mayfair. The London office is a fast-paced, high-performing environment, known for its professional, international culture.
About the Role
This is a permanent, office-based position for an experienced Executive Assistant looking to step into a coordination and team leadership role. As Executive Assistant Coordinator, you will be responsible for managing a population of EAs, ensuring seamless administrative support across the business. This is a key position with broad exposure to senior stakeholders and agency partners.
Responsibilities include:
- Overseeing and supporting a team of Executive Assistants across the London office
- Coordinating cover for EA absences, including holidays and sickness
- Liaising with recruitment agencies to arrange temporary EA cover as needed
- Acting as the main point of contact for the EA population, providing guidance and oversight
- Supporting best practice and consistency across the administrative function
- Partnering with HR and leadership on EA performance, development, and resourcing
- Delivering a high standard of service in a demanding, fast-paced environment
Candidate Specification
- Previous experience as an Executive Assistant within financial services is essential
- Proven ability to manage, mentor or support other administrative professionals
- Exceptionally organised with a proactive, solutions-focused mindset
- Strong interpersonal and communication skills, with the confidence to liaise at all levels
- Able to manage multiple priorities and thrive under pressure
- Discreet, professional, and highly dependable
Additional Information
- Salary up to £70,000, depending on experience
- Discretionary bonus and competitive benefits package
- Fully office based – 5 days per week in Mayfair
- Excellent company culture, and an opportunity to join a leading international firm
If you are an experienced EA ready to take the next step into a leadership and coordination role, we’d love to hear from you. Please apply today!
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Executive Assistant Coordinator employer: VWA (Victoria Wall Associates)
Contact Detail:
VWA (Victoria Wall Associates) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Coordinator
✨Tip Number 1
Network within the financial services sector to connect with current or former Executive Assistants. This can provide you with insights into the role and the company culture, which can be invaluable during interviews.
✨Tip Number 2
Demonstrate your leadership skills by volunteering for team projects or initiatives in your current role. Highlighting your ability to manage and mentor others will make you stand out as a candidate for the Executive Assistant Coordinator position.
✨Tip Number 3
Familiarise yourself with the latest tools and software used in executive support roles. Being well-versed in these technologies can showcase your proactive approach and readiness to excel in a fast-paced environment.
✨Tip Number 4
Prepare to discuss specific examples of how you've successfully managed multiple priorities in high-pressure situations. This will demonstrate your organisational skills and ability to thrive in a demanding role like the one at StudySmarter.
We think you need these skills to ace Executive Assistant Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, especially within financial services. Emphasise any leadership or mentoring roles you've had, as this position requires managing a team.
Craft a Compelling Cover Letter: In your cover letter, explain why you're interested in the Executive Assistant Coordinator role. Mention specific examples of how you've successfully managed multiple priorities and supported other administrative professionals.
Showcase Your Skills: Highlight your organisational skills and proactive mindset in both your CV and cover letter. Provide examples of how you've thrived under pressure and delivered high standards of service in fast-paced environments.
Prepare for Potential Questions: Think about potential interview questions related to team management and communication with senior stakeholders. Prepare examples that demonstrate your interpersonal skills and ability to provide guidance to others.
How to prepare for a job interview at VWA (Victoria Wall Associates)
✨Showcase Your Leadership Skills
As an Executive Assistant Coordinator, you'll be expected to manage and mentor a team. Be prepared to discuss your previous experiences in leadership roles, highlighting how you've successfully supported or guided other administrative professionals.
✨Demonstrate Your Organisational Prowess
This role requires exceptional organisational skills. During the interview, provide examples of how you've managed multiple priorities in a fast-paced environment, ensuring that you can thrive under pressure.
✨Communicate Confidently
Strong interpersonal and communication skills are crucial for this position. Practice articulating your thoughts clearly and confidently, especially when discussing your experience liaising with senior stakeholders and agency partners.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and decision-making skills. Prepare for scenarios where you might need to coordinate cover for absences or handle unexpected challenges, showcasing your proactive mindset.
