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- Tasks: Support a busy office with admin tasks and property management.
- Company: Join a prestigious private office in the arts sector.
- Benefits: Competitive salary, flexible hours, and growth opportunities.
- Why this job: Gain hands-on experience while working in a dynamic environment.
- Qualifications: Some admin experience and strong organisational skills required.
- Other info: Perfect for those looking to develop their career in a unique setting.
The predicted salary is between 28000 - 42000 £ per year.
About the Client:
The private office of an UNHW individual who is prominent in the arts sector seeking a proactive and tech-savvy Administrative Assistant to join their team on a full-time, fixed-term contract starting January 2026. Working closely with the Executive Assistant who supports the Principal of this private office, this role offers a unique opportunity to support a busy office while gaining experience across administration, property management, and private support.
About the Office / Administrative Assistant Role:
This hands-on position will see the successful candidate take ownership of a variety of responsibilities, supporting the Executive Assistant, managing office operations, assisting with a property portfolio, and providing occasional private support.
Key Responsibilities:
- Provide day-to-day administrative support to the Executive Assistant, including maintaining filing systems, updating records and databases, preparing correspondence, and supporting projects or events.
- General office duties such as scanning, printing, inventory checks, coordinating couriers, managing post, and running errands.
- Assist with scheduling meetings, preparing materials, handling expense receipts, and ensuring IT systems and service providers are functioning efficiently.
- Help to manage a busy property portfolio by arranging maintenance, liaising with contractors, tracking warranties and service schedules, and maintaining accurate records.
- Provide occasional private support to the Principal, including assisting with personal tasks and maintaining detailed art inventories alongside the Executive Assistant.
Required Skills & Experience:
- Applicants should have some administrative experience and looking to build their career in this space.
- Experience in a family or private office environment is desirable but not essential, as is an interest in the arts.
- The ideal candidate will be highly organised with excellent attention to detail and confident using digital tools such as Microsoft Office, Google Workspace, shared drives, and task management platforms.
- Be able to manage multiple tasks while remaining calm and focused.
- Strong written and verbal communication skills.
- Professionalism, discretion, and the ability to handle confidential information are essential.
- A positive team player who thrives in a fast-moving environment.
Additional Details:
- A varied role with scope to grow and make a meaningful impact.
- Salary up to 35K (full time equivalent).
- Fully office based in the heart of the West End.
- Core hours 9am-5 with flexibility to work beyond if necessary.
- Initially 6 month FTC.
If you have some administrative experience and looking to develop your skills, please apply today!
Administrative Assistant in City of Westminster employer: VWA (Victoria Wall Associates)
Contact Detail:
VWA (Victoria Wall Associates) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work in private offices or the arts sector. A friendly chat can lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute.
✨Tip Number 3
Practice your communication skills! Whether it’s through mock interviews or casual conversations, being articulate and confident will help you stand out during the hiring process.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Administrative Assistant in City of Westminster
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight any administrative experience you have, especially if it relates to supporting executives or managing office operations.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for this role. Share specific examples of how you've demonstrated organisation and attention to detail in previous roles, and express your enthusiasm for working in a private office environment.
Showcase Your Tech Savviness: Since we're looking for someone who's comfortable with digital tools, mention any relevant software or platforms you’ve used. Whether it's Microsoft Office or task management tools, let us know how you’ve used them to improve efficiency.
Be Professional and Personable: In your application, strike a balance between professionalism and personality. We want to see your ability to handle confidential information while also being a positive team player who can thrive in a fast-paced environment.
How to prepare for a job interview at VWA (Victoria Wall Associates)
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially those related to administrative support and property management. This will help you tailor your answers and demonstrate how your experience aligns with what they’re looking for.
✨Showcase Your Tech Savviness
Since the role requires proficiency in digital tools like Microsoft Office and Google Workspace, be prepared to discuss your experience with these platforms. Bring examples of how you've used technology to improve efficiency in previous roles, as this will show that you can hit the ground running.
✨Demonstrate Your Organisational Skills
The ideal candidate is highly organised, so come ready to share specific examples of how you manage multiple tasks effectively. You might want to describe a time when you juggled various responsibilities while maintaining attention to detail, which is crucial for this position.
✨Emphasise Professionalism and Discretion
Given the nature of the private office environment, it’s essential to convey your understanding of professionalism and discretion. Prepare to discuss situations where you’ve handled confidential information or maintained a high level of professionalism, as this will reassure them that you can be trusted in sensitive situations.
