At a Glance
- Tasks: Support a dynamic team with diary management, travel logistics, and administrative tasks.
- Company: Join a global investment management firm in the heart of Mayfair.
- Benefits: Up to £65k salary, 10% bonus, and flexible working options.
- Other info: Opportunity for career growth in a diverse and inclusive environment.
- Why this job: Be part of a collaborative team in a fast-paced, exciting industry.
- Qualifications: Degree educated with experience as an Executive Assistant in finance preferred.
The predicted salary is between 39000 - 52000 £ per year.
This is a fantastic opportunity to join an established, global investment management firm based in Mayfair. This is an inclusive, welcoming environment made up of high-performing individuals – you would be joining a collaborative, diverse team within an exciting industry.
This Executive Assistant role is a crucial part of the London team, supporting a team of six professionals up to Partner level. This is a highly administrative role with a strong emphasis on seamless professional support across the team and wider business. The role will be hands-on, fast-paced and suited to someone willing to collaborate across business functions.
Duties will include but are not limited to:
- Coordinate diary management for internal and external stakeholders, organising meetings and appointments across multiple time zones.
- Arrange comprehensive international travel logistics, managing complex multi-destination itineraries and handling visa applications.
- Provide administrative support including preparing and refining PowerPoint presentations, managing correspondence, drafting meeting agendas, maintaining organised filing systems, processing team expense claims, and managing incoming telephone communications.
- Work alongside fellow Executive Assistants to deliver seamless events, managing guest lists, tracking event expenditure, and coordinating with external suppliers.
- Support ad-hoc projects and initiatives as business needs arise.
- Undertake general administrative duties as required.
Candidate Specification:
- Educated to Degree level (or equivalent).
- Experience within the financial services or corporate sectors would be strongly preferred.
- Must demonstrate substantial experience in an Executive Assistant or Administrative Assistant role, with a proven track record of supporting senior-level executives in demanding environments.
- You will be proficient across the Microsoft Office suite, including Outlook, Word, Excel, PowerPoint, OneNote and Teams.
- Excellent organisational abilities and be skilled at building effective relationships with colleagues, clients and external partners at all levels.
- Ability to manage competing demands in a dynamic workplace, bringing meticulous attention to detail and a proactive, solution-focused approach.
- Sound judgment, discretion and strong problem-solving capabilities.
Additional Information:
- Salary up to £65k depending on experience.
- 10% discretionary bonus.
- 9am – 5pm, flexibility to work beyond as required.
- 1 day WFH per week.
If you are looking for a busy, fast-paced EA role, please apply today!
Executive Assistant in London employer: VWA Ltd
Join a prestigious global investment management firm in Mayfair, where you will thrive in an inclusive and collaborative environment alongside high-performing professionals. With a competitive salary of up to £65k and excellent benefits, including a hybrid work model, this role offers significant opportunities for personal and professional growth within the dynamic financial services sector.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. Since this role is all about collaboration and support, think of examples from your past experiences that showcase your organisational skills and ability to work under pressure.
✨Tip Number 3
Don’t forget to tailor your approach! When you apply through our website, make sure to highlight your relevant experience in managing complex schedules and travel logistics. Show them you’re the perfect fit for their fast-paced environment.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. Mention something specific from your conversation to remind them why you’d be a great addition to their team.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting senior-level executives and any relevant skills, especially in diary management and travel logistics. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share specific examples of how you've successfully managed competing demands and built effective relationships in previous roles.
Showcase Your Tech Skills:Since proficiency in Microsoft Office is key, make sure to mention your experience with Outlook, Word, Excel, PowerPoint, and Teams. We love seeing candidates who are tech-savvy and can hit the ground running!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Don’t miss out on joining our collaborative team!
How to prepare for a job interview at VWA Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with diary management, travel logistics, and administrative support tasks. This will help you speak confidently about how your skills align with what they need.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've managed competing demands in previous roles. Highlight your attention to detail and ability to stay organised, especially when juggling multiple tasks or supporting senior executives.
✨Demonstrate Your Tech Savviness
Since proficiency in Microsoft Office is crucial, prepare to discuss your experience with Outlook, Word, Excel, PowerPoint, OneNote, and Teams. You might even want to mention any advanced skills or shortcuts that make you more efficient in these applications.
✨Build Rapport with Interviewers
Remember, this role involves collaboration across teams. Use the interview as an opportunity to build a connection with your interviewers. Be personable, ask questions about their experiences, and show genuine interest in the team dynamics and company culture.
