Providing project administrative support during operational processes, handling enquiries, processing documentation typical to project operations. Single point for registration, receipt, distribution and issue of all Project Documentation.
Responsibilities
- Acting as the Assistant Project focal point for all administration matters.
- Placing requisitions on SAP
- Reconcile Delivery Notes with purchase orders
- Single point for all Timesheet, time and attendance related queries
- Regular updating of time and attendance using information from timesheet provided.
- Updating Staff Register, Training Matrix etc.
- Monitoring of Site Stationery.
- Photocopying, scanning, encapsulating documents.
- Monitor Site Holidays/Absence records and liaison with HR department
- Updating & maintaining records of staff holidays, sickness and absence and other project records.
- Maintaining electronic records of all purchases, and maintaining the filing system for requisitions to enable easy location of information where necessary
- Reviewing and numbering with unique document reference and revision Project Documents before submission to Client.
- Uploading / Downloading project documents to client Document Control System.
- Uploading / Downloading documents to Share Point VVB Document Control Management portal.
- Maintaining Document Control register, TQ and RFI register.
- Recording, checking and tracking all incoming and outgoing project documents.
- Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation.
- Filing and archiving various paper work
- Typing (Letters, memos, e-mails, meeting minutes and reports etc.)
- Providing full secretarial and administrative support to Project Team
Requirements
- Good understanding of administrational processes and best practices
- Advanced Microsoft Office skills, including Word, Excel/spreadsheets, PowerPoint and Outlook.
- Flexible, ‘can do’ attitude in a fast-paced environment.
- Methodical style of working
- Good attention to detail
- Ability to work under pressure whilst maintaining high quality work
- Work within a team to streamline processes and continuity across projects
- Ability to represent the company professionally
- Able to work flexibly to meet project demands
#J-18808-Ljbffr
Project Administrator employer: VVB Engineering
VVB Engineering is an exceptional employer that values its employees by fostering a collaborative and inclusive work culture. Located in the United Kingdom, we offer competitive benefits, continuous professional development opportunities, and a supportive environment that encourages growth and innovation. Join us to be part of a dynamic team dedicated to making a meaningful impact in the engineering sector.
