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For Companies At a Glance
- Tasks: Manage project documents and provide essential administrative support to the team.
- Company: Join VVB Engineering, a forward-thinking company in the construction sector.
- Benefits: Enjoy competitive pay, travel expenses, and access to perks through Perkbox.
- Why this job: Be the backbone of project operations and ensure smooth documentation flow.
- Qualifications: Experience in Document Control and familiarity with Document Management Systems.
- Other info: Diverse workplace with a commitment to equality and career growth opportunities.
The predicted salary is between 28800 - 43200 £ per year.
Join to apply for the Document Controller role at VVB Engineering. This range is provided by VVB Engineering. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
WHAT WE OFFER
- Competitive salaries and yearly appraisals
- Travel expenses to locations outside of your contracted location
- Perkbox giving you 24/7 access to perks, benefits, discounts and wellbeing tools
- 3 x Life Assurance covered under the VVB Group Life Assurance scheme, provided by Canada Life
- Private Medical Insurance scheme, provided by BUPA, inclusive of an online private GP
- Pension scheme (4% ER and 5% EE)
- 25 days holiday + bank holidays (3-4 to be used for Christmas shut down)
ABOUT THE ROLE
At VVB we are currently recruiting for a Document Controller to provide document control and administrative support during operational processes, handling enquiries, processing documentation typical to project operations. Single point for registration, receipt, distribution and issue of all Project Documentation.
KEY RESPONSIBILITIES
- Reviewing and numbering with unique document reference and revision Project Documents before submission to Client.
- Uploading / Downloading project documents to client Document Control System.
- Uploading / Downloading documents to Asite VVB Document Control Management portal.
- Maintaining Document Control register, TQ and RFI register.
- Recording, checking and tracking all incoming and outgoing project documents.
- Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation.
- Placing requisitions on SAP.
- Reconcile Delivery Notes with purchase orders.
- Compiling site timesheets and reconciliation against clocking system to issue to accounts for payments.
- Single point for all Timesheet, time and attendance related queries.
- Regular updating of time and attendance using information from timesheet provided.
- Monitoring of Site Stationery.
- Photocopying, scanning, encapsulating documents.
- Monitor Site Holidays/Absence records and liaison with HR department.
- Updating & maintaining records of staff holidays, sickness and absence and other project records.
- Maintaining electronic records of all purchases, and maintaining the filing system for requisitions to enable easy location of information where necessary.
- Filing and archiving various paperwork.
- Typing (Letters, memos, e-mails, meeting minutes and reports etc.).
- Providing full secretarial and administrative support to Project Team.
REQUIRED EXPERIENCE
Have an experience in Document Control and different DMS (Document Management System). Desire and commitment to work within the construction environment.
VVB values the benefits of a diverse workforce and is committed to treating all prospective and current employees with dignity regardless of age, disability, gender reassignment, marriage and civil partnerships, pregnancy and maternity, race, religion, or belief, sex, or sexual orientation. All employees must demonstrate commitment and enthusiasm in promoting the principles of equality in employment and service delivery.
Document Controller in Birmingham employer: VVB Engineering
Contact Detail:
VVB Engineering Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching VVB Engineering and understanding their projects. Tailor your answers to show how your experience in document control aligns with their needs. Confidence is key!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can keep you fresh in their minds and shows your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’re the perfect fit.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Document Controller in Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management systems and any relevant administrative skills. We want to see how your background fits with what we’re looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how your skills align with our needs at VVB Engineering. Keep it concise but engaging – we love a good story!
Showcase Relevant Experience: When filling out your application, be sure to showcase any previous experience in document control or similar roles. We’re keen to see how you’ve handled project documentation and administrative tasks in the past.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, it makes tracking your application super easy for both you and us!
How to prepare for a job interview at VVB Engineering
✨Know Your Documents
Familiarise yourself with common document control processes and systems. Be ready to discuss your experience with Document Management Systems (DMS) and how you've handled project documentation in the past.
✨Showcase Your Attention to Detail
As a Document Controller, attention to detail is crucial. Prepare examples of how you've ensured accuracy in document handling, such as tracking revisions or maintaining registers. This will demonstrate your capability to manage important project documents.
✨Understand the Role's Responsibilities
Review the key responsibilities listed in the job description. Be prepared to explain how your skills align with tasks like uploading documents, managing timesheets, and liaising with HR. This shows you’re not just interested but also well-prepared.
✨Ask Insightful Questions
Prepare thoughtful questions about the company culture, team dynamics, and specific challenges the Document Controller might face. This not only shows your interest but also helps you gauge if VVB Engineering is the right fit for you.