Lead Document Controller

Location: South Ruislip

Salary: 35k-45k

VVB delivers sustainable mechanical, electrical and telecommunication engineering solutions with expertise and long-standing experience across Rail, Highways, Power, and Tunnels. Combining robust processes with specialist agility, our approach to projects always takes into account the best interests of our clients, our people, and our environment.

At VVB, our CORE values shape our behaviour and are apparent in everything we do. Not only are these values central to the entire VVB ethos, but each letter also represents a pillar of our company vision:

• O – Opportunity & Ownership
• R – Responsibility & Respect
• E – Excellence & End Result Focus

We are looking for talented Document Controllers and Lead Document Controllers to join our team in West London and Birmingham. If you have experience in document management and administration and want to be part of exciting projects, we want to hear from you!

The Role

As a Document Controller or Lead Document Controller at VVB, you will support project operations by managing documentation and ensuring it is processed, tracked, and distributed accurately. For lead roles, you will also mentor team members and help improve document control processes across projects.

Key Responsibilities

• Manage project documentation using established procedures and ensure compliance with standards.
• Oversee submissions and approvals through electronic document management systems (EDMS).
• Maintain registers for submissions, transmittals, and approvals, ensuring timely distribution of documents to relevant stakeholders.
• Provide training and support to colleagues on document control systems and best practices.
• Share lessons learned and help define key performance indicators (KPIs) for document control processes.
• Act as a point of contact for internal teams and external stakeholders on document-related matters.

What We’re Looking For

We’re seeking individuals with the following skills and qualities:

• Experience: Prior experience in document control, ideally on multi-disciplinary projects.
• Attention to Detail: High accuracy and organisational skills, even under pressure.
• Collaboration: A team player who supports colleagues and shares knowledge.
• Technical Skills: Proficiency in Microsoft Office tools and familiarity with document management systems like Asite or SharePoint.
• Professionalism: Flexibility, a methodical approach, and the ability to represent VVB Engineering to clients and stakeholders effectively.
• For lead roles, the ability to mentor and lead document control discussions is essential.

What We Offer

We provide a dynamic and supportive environment where you can build your career, contribute to meaningful projects, and grow your skills through training and mentorship.

Location and Flexibility

This role is based in either Acton or Birmingham, with occasional travel to other sites and offices as needed.

Why Join VVB?

At VVB Engineering, we value diversity and are committed to fostering an inclusive workplace. We recognise the unique talents and contributions of every team member, and we are passionate about building a culture of respect and collaboration.

Interested in Joining Us?

If you’re ready to advance your career with VVB Engineering, apply now by visiting our careers page. We are an equal opportunity employer and welcome applicants from all backgrounds.