HR and Training Administrator in Chelmsford

Job title: HR and Training Administrator
Location: Chelmsford
Salary: £25,000 – £30,000

At VVB, we design and deliver Mechanical, Electrical, Fire and Telecommunications engineering solutions for infrastructure across the UK. Combining Tier 1 strength with Tier 2 agility and specialist expertise, we deliver works across the full lifecycle – from design through to maintenance. We’re trusted partners to clients across Rail, Highways, Power and Tunnelling, delivering high-quality engineering with safety, integrity and collaboration at our core.

At VVB, we\’re more than just engineers – we\’re collaborators, innovators, and stewards of our environment. Our projects are guided by our CORE values:

C-Care & Collaboration
O-Opportunity & Ownership
R-Responsibility & Respect
E-Excellence & End Result Focus

What We Offer

• Competitive salaries with yearly appraisals
• Travel expenses covered for assignments outside your base location
• Perkbox membership for 24/7 access to perks, benefits, discounts, and wellbeing tools
• Life Assurance and Private Medical Insurance schemes provided by leading providers
• 25 days holiday plus bank holidays (this includes a Christmas shutdown)

About the Role

We are looking for a highly organised and proactive HR Administrator to join our Human Resources team. This role provides essential HR administrative support, working closely with the Junior HR Business Partner and wider HR function to ensure smooth delivery of HR services across the business.

You will play a key role in preparing HR documentation, managing onboarding processes, maintaining our HR system (Cascade), supporting training and competency requirements, and managing the HR helpdesk. This is a varied role suited to someone with strong attention detail, excellent organisational skills, and a passion for supporting people and processes.

Key Responsibilities

HR Administration

• Act as the main point of contact for all HR administration matters.
• Prepare employee correspondence including offer letters, contracts, and HR-related documentation.
• Create induction schedules and ensure full completion of onboarding before start dates.
• Manage onboarding through the onboarding system and maintain up-to-date employee information on Cascade.
• Update Cascade with new starters, changes in employment conditions, internal transfers, pay changes, and leavers.
• Conduct employment referencing for all new starters.
• Ensure e-learning completion for new and existing employees.
• Issue reminders to line managers for probation reviews.
• Draft leaver letters, complete Cascade updates, and coordinate with IT to ensure return of company equipment.
• Liaise with ITRM for IT requests for all new starters.
• Provide project administrative support to the HR team.
• Maintain electronic employee records on SharePoint.
• Complete electronic filing and archiving of starter/leaver documentation.
• Draft letters, emails, meeting minutes, and reports.
• Manage the HR helpdesk, assign tickets, and ensure timely resolution and filing.

Training & Development

• Provide administrative support for training requests and bookings.
• Maintain up-to-date electronic training records.
• Liaise with training providers regarding course availability and costs.
• Manage the PO process for all training bookings.
• Upload competency matrices onto Cascade and ensure employee competencies are aligned.
• Provide administrative support for operatives/trades, including new starter paperwork, onboarding, and inductions.
• Support the Junior HRBP with Day 1 ticket and qualification requirements.
• Work closely with the Anthro HR Lead on all administrative elements of the project.

Person Specification

Technical Knowledge and Skills

• Strong understanding of HR administrative processes and best practices.
• Good working knowledge of HR systems.
• High level of accuracy and ability to work to deadlines.
• Advanced MS Office skills (Word, Excel, PowerPoint, Outlook).
• Valid UK driving licence.
• Demonstrable experience with training processes and systems.
• Basic understanding of employment legislation.
• Working knowledge of Cascade.

Qualifications

• GCSEs (grade 4–9 / A–C) in English and Maths, or equivalent.
• A-Level education or equivalent.
• Flexible, “can-do” attitude in a fast-paced environment.
• Methodical, organised approach to work.
• Excellent attention to detail.
• Ability to work under pressure while maintaining high quality.
• Strong team player.
• Professional and confident communicator.
• Ability to work flexibly to meet HR team and project deadlines.
• Proactive and forward-thinking mindset.

Experience

• Demonstrable experience in a HR administrative role.
• Desire and commitment to work within the construction environment as part of a collaborative team.
• Previous experience working within an HR team.

Why Join VVB?

At VVB, we believe our people are our strength. You’ll join a collaborative, dynamic HR team driving positive change across the business. This is an exciting opportunity to make a real impact by shaping how we attract, develop, and retain exceptional talent.

VVB values the benefits of a diverse workforce and is committed to treating all prospective and current employees with dignity regardless of age, disability, gender reassignment, marriage and civil partnerships, pregnancy and maternity, race, religion or belief, sex or sexual orientation. All employees must demonstrate commitment and enthusiasm in promoting the principles of equality in employment and service delivery.