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For Companies At a Glance
- Tasks: Manage records, assist with claims, and coordinate meetings in a dynamic environment.
- Company: Join a reputable college dedicated to public service and community development.
- Benefits: Enjoy a stable, permanent position with opportunities for professional growth.
- Why this job: Be part of a supportive team that values professionalism and client assistance.
- Qualifications: Matric certificate and a diploma in Business Administration or related fields required.
- Other info: Applications must be submitted using the new Z83 form; only shortlisted candidates will be contacted.
The predicted salary is between 24000 - 36000 £ per year.
Requirements
- Matric certificate/Grade 12
- Recognized National Diploma (NQF 6) in Business Administration, Public Management, Marketing, Public Relations or equivalent qualification
- 1-2 years’ experience in registry and record management
- A valid driver’s license
Knowledge
- Knowledge of registry duties and practices, data capturing, and computer operation
- Understanding of legislative framework governing the Public Services
- Knowledge of storage, retrieval, and disposal procedures
- Understanding of registry work
Skills
- Reading and communication skills
- Confidentiality and planning
- Organizational skills and teamwork
- Computer literacy
- Flexibility
Values and Attributes
- Interpersonal relations, professionalism, friendliness
- Willingness to assist clients
- Reliability and teamwork
Duties
- Maintain claims register
- Assist with contractor claims and payment processing
- Prepare audit documentation and reports
- Manage document filing and electronic records
- Coordinate meetings and take minutes
- Handle stakeholder queries and correspondence
- Ensure compliance with statutory regulations
- Support facilities, fleet, OHS, and records management activities
Please Note the Following
- Application must be submitted on a new Z83 form, available from any Public Services Department or downloaded from www.vuselelacollege.co.za, including a CV, copies of qualifications, ID, driver’s license, and signed Z83
- Shortlisted candidates will submit certified copies of ID, qualifications, and driver’s license before interviews
- Applications after the deadline will not be accepted
- Shortlisted candidates will undergo suitability checks and possibly skill tests
- The College reserves the right to withdraw or not fill the position
- Only shortlisted candidates will be contacted
- If no response is received within 3 months, consider the application unsuccessful.
REGISTRY CLERK RECORD MANAGEMENT SL5 (PERMANENT) employer: Vuselelacollege
Contact Detail:
Vuselelacollege Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land REGISTRY CLERK RECORD MANAGEMENT SL5 (PERMANENT)
✨Tip Number 1
Familiarise yourself with the specific duties of a Registry Clerk. Understanding the day-to-day tasks, such as managing claims registers and coordinating meetings, will help you demonstrate your knowledge during any interviews.
✨Tip Number 2
Network with professionals in the field of record management. Attend relevant workshops or seminars to connect with others who can provide insights into the role and potentially refer you to opportunities at StudySmarter.
✨Tip Number 3
Brush up on your computer literacy skills, especially in data capturing and document management software. Being proficient in these areas will make you a more attractive candidate for the position.
✨Tip Number 4
Prepare to discuss your experience with confidentiality and compliance during the interview. Highlighting your understanding of statutory regulations and your ability to handle sensitive information will set you apart from other candidates.
We think you need these skills to ace REGISTRY CLERK RECORD MANAGEMENT SL5 (PERMANENT)
Some tips for your application 🫡
Understand the Requirements: Carefully read through the job description to ensure you meet the qualifications, such as having a Matric certificate and relevant diploma. Highlight your experience in registry and record management.
Use the Correct Application Form: Make sure to download the new Z83 form from the specified website. Fill it out completely and accurately, as this is a requirement for your application.
Compile Your Documents: Gather all necessary documents including your CV, copies of qualifications, ID, and driver's license. Ensure everything is up-to-date and clearly presented.
Follow Submission Guidelines: Submit your application before the deadline. Double-check that you have included all required documents and that they are properly formatted. Remember, late applications will not be accepted.
How to prepare for a job interview at Vuselelacollege
✨Know Your Qualifications
Make sure you can clearly articulate how your Matric certificate and any relevant diplomas relate to the role. Be prepared to discuss your experience in registry and record management, highlighting specific examples from your past work.
✨Understand the Legislative Framework
Familiarise yourself with the legislative framework governing public services. This knowledge will demonstrate your understanding of the regulatory environment and show that you are well-prepared for the responsibilities of the role.
✨Showcase Your Skills
Be ready to discuss your reading, communication, and organisational skills. Provide examples of how you've successfully worked in a team and maintained confidentiality in previous roles, as these are key attributes for the position.
✨Prepare for Practical Scenarios
Anticipate questions related to document filing, electronic records management, and handling stakeholder queries. Practising responses to these scenarios will help you feel more confident during the interview.
