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For Companies At a Glance
- Tasks: Support the CEO with scheduling, travel, and project management.
- Company: Join a fast-growing business that values teamwork and innovation.
- Benefits: Enjoy a competitive salary, bonuses, and 24 days holiday plus bank holidays.
- Why this job: Be part of a dynamic team with opportunities for career growth and fun social events.
- Qualifications: Previous experience as an Executive Assistant and strong organisational skills required.
- Other info: Flexible working hours with a 3PM finish on Fridays and monthly lunch treats.
The predicted salary is between 21500 - 28000 £ per year.
The Executive Assistant will provide high-level administrative support to MD, ensuring smooth operations and assisting with both day-to-day activities and long-term projects. The ideal candidate will be proactive, organized, and possess excellent communication skills, able to manage complex schedules and anticipate the needs of executives.
Responsibilities
- Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prioritize tasks to ensure deadlines are met.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle confidential information with discretion and professionalism.
- Answer calls, screen emails, and respond to inquiries as appropriate.
- Draft and review communication on behalf of the executive.
- Organize travel arrangements including flights, accommodations, and transportation.
- Create detailed itineraries for business trips, ensuring all logistics are handled.
- Coordinate events, meetings, and conferences for the executive and team.
- Manage logistics for internal and external events, such as company meetings or client presentations.
- Support and track the progress of ongoing projects.
- Assist in preparing reports, presentations, and other deliverables for key projects.
- Ensure tasks and projects are completed within deadlines and standards.
- Identify opportunities for process improvement and recommend solutions.
- Provide proactive support to the executive, anticipating needs and managing issues before they arise.
- Any other ad hoc duties.
Experience
- Proven experience as an Executive Assistant or in a similar administrative support role.
- Experience managing executive calendars, coordinating meetings, and handling travel logistics.
- Exceptional organizational and time management skills.
- Strong communication skills, both written and verbal.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to manage multiple priorities and work under pressure.
- High attention to detail and accuracy.
- Discretion and confidentiality in handling sensitive information.
- Proactive, resourceful, and self-motivated.
- Strong interpersonal skills with the ability to interact with various levels of staff, executives, and clients.
- Flexibility to adapt to changing priorities.
Salary and Benefits
- ~£25,000 – £28,000 per year
- ~ Regular Team Socials, Events and Celebrations
- ~ Company Bonus and Incentive Schemes
- ~24 Days Holiday Plus Bank Holidays
- ~ Regular Training and Development Opportunities
- ~ Career Growth and Progression Opportunities – it’s a fast growing business!
- ~ On Site Parking
- ~3PM Finish on Fridays
- ~ Foodie Friday – The Company buys lunch once a month
Assistant / Executive Assistant to CEO employer: Vuba
Contact Detail:
Vuba Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant / Executive Assistant to CEO
✨Tip Number 1
Familiarise yourself with the tools and software commonly used by Executive Assistants, particularly the Microsoft Office Suite. Being proficient in Word, Excel, PowerPoint, and Outlook will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Showcase your organisational skills by preparing a mock calendar or itinerary for a fictional executive. This will give you a practical way to demonstrate your ability to manage complex schedules and anticipate needs during interviews.
✨Tip Number 3
Network with current or former Executive Assistants to gain insights into the role. They can provide valuable tips on what executives typically look for and how to excel in the position, which can help you stand out in the application process.
✨Tip Number 4
Prepare to discuss specific examples of how you've handled confidential information or managed multiple priorities in past roles. This will illustrate your discretion and ability to work under pressure, both of which are crucial for this position.
We think you need these skills to ace Assistant / Executive Assistant to CEO
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or in similar roles. Emphasise your organisational skills, ability to manage complex schedules, and any experience with high-level administrative support.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive nature and excellent communication skills. Mention specific examples of how you've successfully managed executive calendars or handled confidential information in the past.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office Suite and any other tools you are familiar with. Detail your time management abilities and how you handle multiple priorities under pressure.
Showcase Your Interpersonal Skills: Since the role requires interaction with various levels of staff and clients, include examples that demonstrate your strong interpersonal skills. This could be through previous roles or specific projects where you effectively communicated with diverse teams.
How to prepare for a job interview at Vuba
✨Showcase Your Organisational Skills
As an Executive Assistant, being organised is key. Prepare examples of how you've successfully managed complex schedules or coordinated multiple tasks in the past. This will demonstrate your ability to handle the demands of the role.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and confidently, both verbally and in writing. Be ready to discuss how you’ve effectively communicated with executives or clients in previous roles.
✨Demonstrate Proactivity
Executives appreciate assistants who can anticipate their needs. Think of instances where you took initiative to solve problems or streamline processes without being asked. Highlighting this quality can set you apart from other candidates.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle real-life situations, such as managing last-minute changes or dealing with confidential information. Prepare thoughtful responses that showcase your problem-solving skills and discretion.
