Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage contracts and support external contractors in a dynamic engineering environment.
- Company: Join a leading engineering firm in Swindon with a focus on innovation.
- Benefits: Competitive pay, flexible hours, and a supportive team atmosphere.
- Why this job: Gain valuable experience in contract management and enhance your organisational skills.
- Qualifications: Post-secondary education and strong IT skills; ERP experience is a plus.
- Other info: Enjoy a mix of office and manufacturing settings with great career growth potential.
The predicted salary is between 25000 - 30000 £ per year.
Location: Swindon
Pay Rate: £13.33
The Engineering Contracts Administrator supports the Engineering function by managing the full lifecycle of external contractor engagement. This includes contract administration, supplier performance tracking, compliance oversight, contractor onboarding, and coordination of site works in a regulated manufacturing environment.
Shifts: Monday - Friday 8:30am - 4:40pm. Flexibility with starting earlier and finishing earlier.
Responsibilities
- Manage and maintain engineering service contracts and supplier records
- Support contract renewals, cost tracking, and supplier performance
- Onboard and induct external contractors
- Track EHS and GMP training and compliance records
- Coordinate contractor visits, schedules, and work permits
- Maintain documentation for audits and inspections
- Promote site Health & Safety and GMP standards
Required Skills & Experience
- Post-secondary education
- Experience using ERP systems (e.g. SAP) - beneficial
- Experience with CMMS systems - beneficial
- Good IT skills (Microsoft Office)
- Strong communication and organisation skills
- Ability to work independently and as part of a team
Working Environment
- Office and manufacturing setting
- Laptop provided
- Occasional cleanroom access (no makeup or jewellery permitted)
Apply now and a member of our team will be in touch!
Administrative Assistant in Swindon employer: Vrieservice
Contact Detail:
Vrieservice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Swindon
✨Tip Number 1
Get to know the company! Research their values and recent projects. This will help you tailor your conversation during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will boost your confidence and help you articulate your skills and experiences clearly.
✨Tip Number 3
Network, network, network! Connect with current employees on LinkedIn or attend industry events. Sometimes, knowing someone on the inside can give you a leg up in the hiring process.
✨Tip Number 4
Don’t forget to follow up! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It keeps you fresh in their minds and shows your enthusiasm for the role.
We think you need these skills to ace Administrative Assistant in Swindon
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight relevant experience, especially in contract administration and supplier management, to show us you’re the right fit for the job.
Show Off Your Skills: Don’t forget to showcase your IT skills, especially with Microsoft Office and any ERP systems you've used. We want to see how you can bring your tech-savvy side to our team!
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate straightforward communication, so make sure your key points stand out without unnecessary fluff.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss any important updates from us!
How to prepare for a job interview at Vrieservice
✨Know Your Stuff
Make sure you understand the role of an Engineering Contracts Administrator inside out. Familiarise yourself with contract administration, supplier performance tracking, and compliance oversight. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your IT Skills
Since good IT skills are a must, brush up on your Microsoft Office knowledge and any ERP or CMMS systems you've used before. Be ready to discuss how you've used these tools in past roles, as this will demonstrate your capability to handle the technical aspects of the job.
✨Prepare for Scenario Questions
Expect questions that ask how you'd handle specific situations, like managing contractor onboarding or coordinating site works. Think of examples from your previous experience where you successfully navigated similar challenges, and be ready to share those stories.
✨Emphasise Teamwork and Independence
This role requires both independent work and collaboration. Prepare to discuss times when you've successfully worked alone and when you've been part of a team. Highlighting your versatility will show that you're adaptable and can thrive in different working environments.
