Role Type: Permanent
Salary: £30k to £32k per year
About us
VPZ is the UK’s number one vape retailer. Since opening our first store in Edinburgh, we've expanded to over 190 locations across the UK and we're not stopping there. We are known for setting and driving the standards within the vape industry, this is a great time to join us as we continue to grow.
About the Role
We are looking for a Warehouse Administrator to join our dynamic Operations team.
In this role, you will be the backbone of our daily warehouse operations. From coordinating schedules and managing inventory data to liaising with courier networks and supporting our store footprint, you will play a critical part in keeping our supply chain moving smoothly.
Key Responsibilities
1. Operational Administration & Scheduling
-
Coordinate daily warehouse schedules, plan operational workflows, and update the production board to maintain team visibility.
-
Manage employee timesheets, attendance records, and administrative documentation.
-
Monitor and manage Pick/Drop Studio processes to guarantee tasks are completed on time.
-
Accurately complete and maintain critical operational paperwork (including IN001 and IN002 documentation).
2. Inventory & Quality Control
-
Conduct pairing quality checks to maintain high-quality standards and accuracy.
-
Manage carton allocation, tracking, and overall warehouse material stock levels.
-
Support the Goods In process (receiving, checking, and logging deliveries).
-
Coordinate inventory top-ups and replenishment for our store network.
3. Logistics & Courier Coordination
-
Execute courier departure checklists to ensure flawless, on-time dispatches.
-
Coordinate store network collections and monitor active transport arrangements.
-
Process returns and manage stock recall updates linked to IN001 documentation.
-
Act as the key point of contact for couriers and internal teams to resolve delivery issues.
4. Store Support & Escalations
-
Provide exceptional support by resolving store-level escalations efficiently and professionally.
-
Maintain clear, consistent communication with stores regarding stock movements, collections, and returns.
What We Are Looking For
-
Experience: Proven experience in warehouse administration, logistics, or operational support is highly preferred.
-
Tech Savvy: Strong proficiency in Microsoft Office and hands on experience with Warehouse Management Systems (WMS).
-
Organisation: Exceptional multitasking skills with a sharp eye for detail and accuracy.
-
Communication: Excellent interpersonal skills with the ability to collaborate with both warehouse floor staff and store managers.
-
Problem Solver: A proactive attitude with the ability to handle pressure and meet tight daily deadlines.
Personal Attributes
-
Reliable, dependable, and a true team player.
-
A positive, flexible attitude with the ability to adapt to changing operational demands.
Please ensure you apply with an up-to-date CV.
Applicants must be 18 years old or above, any subsequent job offer is subject to pre-employment screening and right to work checks.
Warehouse Administrator in Newbridge employer: VPZ
VPZ is an exceptional employer, offering a dynamic work environment where you can thrive as a Cluster Manager. With a strong focus on employee development, we provide comprehensive training and support to help you excel in your role while enjoying competitive benefits such as a quarterly bonus and generous staff discounts. Join us in shaping the future of the vape industry in a collaborative culture that values performance and customer satisfaction across our growing network of stores in Scotland.
