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- Tasks: Join our European Accounts Payable Team and manage invoices, payments, and vendor communications.
- Company: Vertex Professional Services is a global leader in training and development solutions, operating in 146 countries.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and collaboration across Europe.
- Why this job: Be part of a diverse team, enhance your finance skills, and contribute to impactful projects.
- Qualifications: Multi-country VAT experience and knowledge of accounting principles are essential; proficiency in MS Office is a must.
- Other info: This role is based in Milton Keynes, offering a chance to work with colleagues from the UK and Germany.
The predicted salary is between 30000 - 42000 £ per year.
About the Company - Vertex Professional Services (VPS) is one of the world's largest training and development solutions providers. In 146 countries and 34 languages, VPS has helped global organizations transform the way they provide learning across their enterprise. Our EMEA headquarters is located in Rüsselsheim, Germany, and our HR head office is based in Milton Keynes, where this role will be based.
About the Role - Would you like to join a European Accounts Payable Team where you will be working with colleagues based in the UK and Germany, supporting the accounts payable process for multiple European countries we operate in?
Responsibilities:
- Posting all supplier invoices, credit notes, and staff expense claims to the ledgers, ensuring they are matched to purchase orders and receipts.
- Produce 2 weekly payment runs ensuring all payments are made within the due dates and for the correct amounts.
- Complete supplier statement reconciliations and action any queries.
- Vendor communication – handling all email/phone queries with vendors/suppliers/employees in a professional and timely way.
- Managing with your AP colleagues the shared email box.
- Create manual payments in our online banking for urgent cases and allocate them to the invoices.
- Process and monitor payment of net salaries, tax, and social security for each relevant EMEA country.
- Support internal and external audits, collating and providing relevant data to complete the audit process.
- Responsible for certain month-end tasks including respective uploads of the foreign currency exchange rate.
- Take care of your AP Aging list: write off, follow up for outstanding credit notes, and contact with suppliers for direct debits without corresponding invoices.
- Managing AP processed in multiple currencies.
Required Skills:
- Multi-country VAT experience.
- Self-organizational skills.
- Knowledge of Accounting Principles.
- Experience processing AP in various currencies.
- Must be computer literate and proficient in MS Office software.
Accounts Payable Assistant employer: VPS
Contact Detail:
VPS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Assistant
✨Tip Number 1
Familiarise yourself with multi-country VAT regulations, especially those relevant to the EMEA region. This knowledge will not only help you in interviews but also demonstrate your commitment to understanding the complexities of the role.
✨Tip Number 2
Brush up on your accounting principles and ensure you can discuss them confidently. Being able to articulate how these principles apply to accounts payable processes will set you apart from other candidates.
✨Tip Number 3
Showcase your self-organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously. This will highlight your ability to handle the demands of a busy accounts payable team.
✨Tip Number 4
If you have experience with online banking systems, be ready to discuss it. Mention any specific software you've used for creating manual payments, as this is a key responsibility in the role.
We think you need these skills to ace Accounts Payable Assistant
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Accounts Payable Assistant position. Understand the responsibilities and required skills, such as multi-country VAT experience and proficiency in MS Office.
Tailor Your CV: Customise your CV to highlight relevant experience in accounts payable, especially any work with multiple currencies or VAT. Use specific examples that demonstrate your self-organisational skills and knowledge of accounting principles.
Craft a Compelling Cover Letter: Write a cover letter that addresses why you are a good fit for the role. Mention your experience with vendor communication and handling queries, as well as your ability to manage payment processes efficiently.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an accounts payable role.
How to prepare for a job interview at VPS
✨Know Your Numbers
Brush up on your knowledge of accounting principles and multi-country VAT regulations. Be prepared to discuss how you've handled accounts payable processes in various currencies, as this will demonstrate your expertise and suitability for the role.
✨Showcase Your Communication Skills
Since vendor communication is a key part of the role, think of examples where you've successfully managed queries or resolved issues with suppliers. Highlight your ability to communicate professionally and effectively, both via email and phone.
✨Demonstrate Self-Organisation
The role requires strong self-organisational skills, so be ready to share how you manage your workload and prioritise tasks. Discuss any tools or methods you use to stay organised, especially when dealing with multiple payment runs and deadlines.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about situations where you've had to reconcile supplier statements or handle discrepancies, and be ready to explain your thought process and actions taken.
