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- Tasks: Support the CEO and manage daily office operations in a dynamic finance environment.
- Company: Join a leading firm in the Finance Services sector, known for its innovation and growth.
- Benefits: Enjoy a vibrant office culture with opportunities for professional development and networking.
- Why this job: Be at the heart of decision-making while enhancing your skills in a fast-paced setting.
- Qualifications: 8+ years as a Personal Assistant with strong Microsoft Office and project management skills.
- Other info: This role starts ASAP, perfect for those ready to make an immediate impact.
The predicted salary is between 48000 - 72000 £ per year.
Our client within the Finance Services sector is seeking an experienced and highly organised Executive Assistant & Office Manager to support their CEO and oversee the smooth running of their London office. This role is to start ASAP.
- Manage day-to-day office operations, welcome guests, and liaise with building management and suppliers.
- Support HR administration, including onboarding, payroll coordination, and acting as the main contact with the HR team.
- Coordinate travel arrangements and internal events, including Board meetings.
- Act as a central point of contact, combining hospitality, administration, and leadership support.
8+ years' experience as a Personal Assistant / Executive Assistant & Office Management experience.
Proficiency with Microsoft Office Suite, Project Management Tools and CRM.
Executive Personal Assistant (to start asap) employer: VPA London
Contact Detail:
VPA London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant (to start asap)
✨Tip Number 1
Network with professionals in the finance sector. Attend industry events or join relevant online forums to connect with people who might have insights into the company or role you're interested in.
✨Tip Number 2
Research the company thoroughly. Understand their values, culture, and recent developments in the finance sector. This knowledge will help you tailor your conversations and show genuine interest during interviews.
✨Tip Number 3
Prepare for potential interview questions by practising scenarios related to office management and executive support. Think of examples from your past experience that demonstrate your organisational skills and ability to handle multiple tasks.
✨Tip Number 4
Showcase your proficiency with Microsoft Office Suite and any project management tools you’ve used. Be ready to discuss how these skills have helped you streamline processes or improve efficiency in previous roles.
We think you need these skills to ace Executive Personal Assistant (to start asap)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your 8+ years of experience as a Personal Assistant or Executive Assistant. Emphasise your organisational skills and any relevant office management experience, particularly in the finance sector.
Craft a Compelling Cover Letter: In your cover letter, explain why you are the perfect fit for this role. Mention your proficiency with Microsoft Office Suite and any project management tools you've used. Be sure to include specific examples of how you've successfully managed office operations or supported senior executives.
Showcase Relevant Skills: Highlight your skills in HR administration, travel coordination, and event planning. Provide examples of how you've effectively liaised with building management and suppliers, as well as your experience in onboarding and payroll coordination.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter. Check for any spelling or grammatical errors, and ensure that all information is clear and concise. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at VPA London
✨Showcase Your Organisational Skills
As an Executive Personal Assistant, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously in previous roles, highlighting your time management skills.
✨Demonstrate Proficiency with Tools
Familiarity with Microsoft Office Suite and project management tools is essential. Be ready to discuss specific software you’ve used and how it has helped you streamline processes or improve efficiency in your past positions.
✨Prepare for HR-Related Questions
Since the role involves supporting HR administration, brush up on your knowledge of onboarding processes and payroll coordination. Be prepared to discuss your experience in these areas and how you can contribute to a smooth HR operation.
✨Exude Professionalism and Hospitality
As the first point of contact for guests and clients, your interpersonal skills are key. Practice your greeting and ensure you convey warmth and professionalism, as this will reflect positively on the CEO and the company.
