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- Tasks: Support the CEO with diary management, meetings, and office operations.
- Company: Join a leading firm in the Finance Services sector based in London.
- Benefits: Enjoy a competitive salary and a dynamic work environment.
- Why this job: Be at the heart of operations, making a real impact in a fast-paced setting.
- Qualifications: 8+ years as an Executive Assistant with strong communication skills required.
- Other info: This role is onsite and offers immediate start.
The predicted salary is between 55000 - 65000 £ per year.
Our client within the Finance Services sector is seeking an experienced and highly organised Executive Assistant & Office Manager to support their CEO and oversee the smooth running of their London office. This role is to start ASAP.
Key Responsibilities:
- Provide high-level executive support to the CEO, including diary management, meeting coordination, and correspondence.
- Manage day-to-day office operations, welcome guests, and liaise with building management and suppliers.
- Support HR administration, including onboarding, payroll coordination, and acting as the main contact with the HR team.
- Coordinate travel arrangements and internal events, including Board meetings.
- Liaise with international support functions, including HR, IT, Finance, and General Services.
- Act as a central point of contact, combining hospitality, administration, and leadership support.
Key Requirements:
- 8+ years' experience as a Personal Assistant / Executive Assistant & Office Management experience.
- Stakeholder management experience.
- Strong communication and interpersonal skills.
- Exceptional attention to detail.
- High level of confidentiality and discretion.
- Proficiency with Microsoft Office Suite, Project Management Tools and CRM.
This role is onsite and offers a salary between £55,000 - £65,000 DOE. To find out more about this role, please apply for this position.
Contact Detail:
VPA London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (Immediately Available) (City of London)
✨Tip Number 1
Network within the finance sector to find connections who can provide insights about the company and its culture. Attend industry events or join relevant online forums to meet professionals who might have inside information.
✨Tip Number 2
Research the CEO and the company's recent projects or initiatives. This will help you tailor your conversations during interviews and demonstrate your genuine interest in the role and the organisation.
✨Tip Number 3
Prepare to discuss your experience with diary management and office operations in detail. Be ready to share specific examples of how you've successfully managed similar responsibilities in previous roles.
✨Tip Number 4
Showcase your proficiency with Microsoft Office Suite and any project management tools you’ve used. Consider preparing a brief demonstration or examples of how these tools have helped you streamline processes in past positions.
We think you need these skills to ace Executive Assistant (Immediately Available) (City of London)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as an Executive Assistant and Office Manager. Focus on your skills in diary management, stakeholder management, and any specific tools you've used, such as Microsoft Office Suite.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Emphasise your organisational skills, attention to detail, and ability to maintain confidentiality, as these are crucial for the role.
Showcase Relevant Experience: In your application, provide specific examples of how you've successfully managed office operations or supported executives in previous roles. Use metrics where possible to demonstrate your impact.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this position.
How to prepare for a job interview at VPA London
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously in previous roles. This will demonstrate your capability to handle the demands of supporting a CEO.
✨Highlight Your Communication Abilities
Strong communication skills are essential for this role. Be ready to discuss how you've effectively liaised with various stakeholders, including senior management and external partners. Use specific examples to illustrate your interpersonal skills.
✨Demonstrate Discretion and Confidentiality
Given the sensitive nature of the role, it's important to convey your understanding of confidentiality. Share experiences where you handled sensitive information responsibly, showcasing your trustworthiness and professionalism.
✨Familiarise Yourself with the Company
Research the company and its culture before the interview. Understanding their values and recent developments will allow you to tailor your responses and show genuine interest in the position, making you a more appealing candidate.
