At a Glance
- Tasks: Support senior executives by managing diaries, travel, and preparing high-quality documents.
- Company: Join a dynamic team that values organisation and efficiency in a fast-paced environment.
- Benefits: Enjoy a professional growth opportunity with potential for remote work and corporate perks.
- Other info: Familiarity with Scandinavian languages is a plus!
- Why this job: Make a real impact while developing your skills in a high-profile role with exciting challenges.
- Qualifications: Experience supporting senior executives and proficiency in Microsoft Office required; degree preferred.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
Executive Assistant to C-Suite - 12 Month FTC to perm
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London | £65,000–£75,000 | Hybrid – 3 days onsite
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We’re working with a highly regarded organisation to appoint an exceptional Executive Assistant on an initial 12-month fixed-term contract, with the view to go permanent.
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This is a senior EA position supporting at C-suite level within a complex international environment. We’re looking for someone polished, charismatic and confident who can operate as a genuine right hand to a senior executive while building strong relationships across the wider organisation.
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Working closely with the Chief of Staff, you’ll be responsible for ensuring the executive’s time, priorities and international commitments are managed seamlessly.
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This is a fast-moving role with significant global exposure, so we’re particularly interested in EAs who have supported senior executives within large, international organisations such as financial services, professional services, banking or global corporates.
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The role
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You’ll take ownership of:
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- Complex and constantly changing diary management across multiple time zones
- Extensive international travel, itineraries and logistics
- Prioritising meetings, commitments and competing demands
- Working closely with the Chief of Staff to manage the executive’s priorities
- Coordinating high-level internal and external meetings
- Acting as a key point of contact for senior stakeholders globally
- Preparing correspondence, documentation and meeting materials
- Managing expenses and wider executive administration
- Anticipating requirements and resolving issues before they reach the executive
- Ensuring the executive is fully prepared and briefed for meetings, travel and engagements
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About you
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We’re looking for a career Executive Assistant with around 10+ years’ experience, including significant experience supporting at C-suite or equivalent level.
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You’ll ideally have worked within a large international organisation – perhaps within financial services, banking, professional services or a similarly complex global environment.
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You’ll be:
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- Charismatic, confident and highly personable
- Polished and credible with senior stakeholders
- Exceptionally organised with meticulous attention to detail
- Proactive and comfortable thinking several steps ahead
- Calm under pressure and able to manage constantly changing priorities
- Discreet and accustomed to handling highly confidential information
- Experienced working across different countries, cultures and time zones
- Comfortable developing a close working partnership with both the executive and Chief of Staff
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Salary: £65,000–£75,000
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Contract: 12-month FTC to perm
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Location: London
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Working pattern: Hybrid – 3 days onsite per week
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If you’re an experienced senior EA from a global corporate environment and this sounds like your next move, I’d love to hear from you.
Executive Assistant in London employer: VPA London
Join an innovative, purpose-led organisation that values its employees and fosters a supportive work culture. As an Executive Assistant in Tunbridge Wells, you'll enjoy flexible remote working, generous annual leave, and professional development opportunities, all while playing a crucial role in supporting C-suite executives. With a focus on employee well-being, including private medical insurance and a gym contribution scheme, this company is dedicated to creating a rewarding and meaningful workplace for its team members.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Familiarise yourself with the specific needs of senior executives. Research common challenges they face and think about how you can proactively address these in your role as an Executive Assistant.
✨Tip Number 2
Network with current or former Executive Assistants to gain insights into best practices and tips for managing complex schedules and prioritising tasks effectively.
✨Tip Number 3
Showcase your proficiency in Microsoft Office Suite by creating sample documents or presentations that demonstrate your skills. This will help you stand out during interviews.
✨Tip Number 4
If you have experience with social media management or digital marketing, prepare examples of your work. Highlighting this experience can set you apart, especially since the role involves assisting with marketing initiatives.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience supporting senior executives, particularly in managing complex diaries and travel arrangements. Use specific examples to demonstrate your organisational skills.
Craft a Compelling Cover Letter:In your cover letter, express your enthusiasm for the role and how your skills align with the job description. Mention your familiarity with Microsoft Office Suite and any relevant language skills, such as Danish, Swedish, or Norwegian.
Showcase Relevant Experience:When detailing your previous roles, focus on your achievements in project coordination, event management, and stakeholder relationships. Highlight any experience you have with marketing initiatives or digital content management.
Proofread Your Application:Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at VPA London
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex diaries and schedules is crucial. Be prepared to discuss specific examples of how you've successfully organised meetings or events in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Proactivity
Employers are looking for someone who can anticipate needs and act without being prompted. Share instances where you took the initiative to solve problems or streamline processes, showing that you can thrive in a fast-paced environment.
✨Familiarity with Tools and Technology
Make sure to highlight your proficiency in Microsoft Office Suite, as well as any other relevant tools. You might be asked to demonstrate your skills, so be ready to discuss how you've used these applications to create reports or presentations effectively.
✨Build Rapport with Stakeholders
Excellent relationship management is key for an Executive Assistant. Prepare to talk about how you've maintained strong relationships with both internal and external stakeholders, and provide examples of how you’ve navigated challenging interactions successfully.
