Senior School Administrator in Bolton

Contract Type: Permanent

Education Phases: Primary

Working Patterns: Full-Time

Application Deadline: Sunday, 5th July 2026

Interview Date: Thursday 9th July 2026

Expected Working Start Date: 1st September 2026 or as soon as possible thereafter

Is a Shared Job: No

About us

Our school is a place where every child is known and valued as a unique individual. We strive to create a welcoming, supportive atmosphere where our pupils can thrive and develop a lifelong love of learning. Guided by our Christian ethos, we encourage our whole school community to embody the words of John 13:34, "Love one another; just as I have loved you." Through a rich, engaging curriculum and a wide range of extracurricular activities, we help our pupils grow into caring, confident, and capable young people. Whether it’s exploring the wonders of our forest school, showcasing their artistic talents, or representing the school in sporting events, our pupils have countless opportunities to discover and cultivate their unique strengths and interests. We warmly invite you to explore our website and visit our school to see for yourself what makes Christ Church Ainsworth so special.

Job Description

• Office and Administrative Management
• Lead the daily operations of the school office, ensuring a professional, efficient, and welcoming environment.
• Coordinate and oversee administrative functions across the school, working with and developing the Administrative Assistant to ensure tasks are completed effectively and appropriately delegated.
• Maintain accurate records (e.g. pupil data, staff files, attendance, safeguarding logs).
• Use school systems to analyse data and support reporting and school improvement.
• Collate and submit required reports and statutory returns (e.g. Census, pupil data, attendance) to the Trust, Local Authority, and DfE.
• Ensure compliance with Trust policies, statutory requirements, and agreed operational processes, maintaining accurate records and audit‑ready systems.
• Support governance administration, including maintaining website content and uploading documentation to relevant systems.
• Manage office resources and act as a professional first point of contact for all stakeholders, representing the school with professionalism and care.
• Lead and develop administrative systems and practice within the school, ensuring consistency, efficiency, and alignment with Trust processes.
• Use school systems and data to support reporting, planning, and informed decision‑making by school leaders.
• Work with school and Trust colleagues to ensure consistent implementation of systems, processes, and operational expectations.
• Identify opportunities to improve processes and implement changes that enhance efficiency and compliance.
• Process invoices, purchase orders, and financial transactions accurately and in line with Trust procedures.
• Support budget holders with financial administration, including preparing statements and monitoring spend using template reports.
• Assist with the preparation of the annual budget under the direction of the leadership team, with oversight from the Trust’s Chief Financial Officer.
• Maintain financial records including ordering, payments, bank reconciliation, and secure handling of school funds.
• Keep the school’s asset and contract register up to date, ensuring key details such as notice periods and renewal dates are tracked and shared.
• Support procurement activity by reviewing costs, liaising with suppliers, and ensuring value for money.
• Work collaboratively with the central finance team and nominated leads to ensure systems are used effectively and support is available when needed.

• Human Resources Support
• Coordinate staffing administration including supply cover, recruitment, onboarding, and training, working closely with the Head of School and central HR team.
• Maintain accurate personnel records online and ensure safeguarding checks (e.g. DBS) are completed in line with Trust procedures.
• Monitor staff changes and ensure timely communication to support accurate payroll processing via Trust systems.
• Maintain the Single Central Record and liaise with the Head Teacher and Trust to ensure compliance and accuracy.
• Support performance management and absence tracking using Trust systems and guidance.
• Prepare and update staffing and budget information, escalating concerns and ensuring relevant staff are informed.

• Facilities and Health & Safety
• Support the coordination of site maintenance and repairs, working alongside the school’s site manager and liaising with external providers and Trust colleagues to ensure compliance requirements are met.
• Maintain records and ensure health and safety documentation is accessible and up to date, in line with Trust and school leadership guidance.
• Assist with the organisation and logging of risk assessments, emergency procedures, and drills (e.g. fire evacuations).
• Be aware of key health and safety considerations within the school environment and support the implementation of procedures that keep pupils, staff and visitors safe.

• Communication and Liaison
• Act as a key point of contact for parents, staff, local governors, Trust colleagues, and external agencies ensuring communication is clear, timely, and professional.
• Support the coordination of school communications including newsletters, emails, and website content, ensuring information is accurate, up to date, and compliant with Trust and statutory requirements.
• Assist with the planning and administration of school events, trips, and visitors (e.g. open days, parent evenings), ensuring smooth organisation and a welcoming experience for all.
• Act as a key link between the school and central Trust services, ensuring clear communication, consistency of approach, and effective use of systems and processes.

• Pastoral Support
• Be aware of and follow policies relating to safeguarding, health and safety, security, and data protection—reporting concerns to the appropriate person.
• Support pupil and staff welfare, including basic first aid duties and liaison with parents and staff in line with school procedures.

Values and Culture

• A values‑led organisation – A Church of England Multi Academy Trust rooted in strong values, committed to serving communities, supporting one another, and enabling both pupils and staff to flourish.
• A supportive and inclusive culture – Staff wellbeing is a key priority; we provide practical support, reduce unnecessary workload and create an environment where colleagues feel listened to and respected.
• Wellbeing and staff support – All staff have access to a comprehensive and confidential wellbeing package through Education Mutual, with occupational health support and additional wellbeing resources.
• Professional development and career progression – High‑quality CPD through The National College, Trust‑wide development opportunities and collaborative support for leadership development.
• Consistent and fair employment offer – We employ staff under a consistent framework, ensuring fairness and transparency.
• Generous terms and conditions – Competitive terms and conditions, including access to local government or teachers’ pension schemes, generous annual leave for support staff, occupational sick pay, family‑friendly policies, and clear and fair pay progression arrangements.
• Part of something bigger – Opportunities to collaborate beyond a single school, share best practice and contribute to wider improvement.

Desired Criteria

• Experience or qualifications in Finance, HR, or ICT are a bonus, but not essential.
• Experience with Management Information Systems, event coordination, or office management.
• Good standard of education in English and Maths (GCSE or equivalent), or relevant experience demonstrating equivalent ability.
• Willingness to learn and undertake training, including first aid and new systems.
• Proven experience of managing administrative processes and workload effectively.
• Confident using Microsoft Office (Word, Excel, Outlook, PowerPoint) and information/online systems.