At a Glance
- Tasks: Support compliance processes and maintain records in a fast-paced infrastructure company.
- Company: Join Vortex, a leader in trenchless technologies and water solutions.
- Benefits: Competitive salary, modern office, pension scheme, and ongoing training.
- Other info: Great progression opportunities in a supportive team environment.
- Why this job: Make a real impact on water infrastructure while developing your career.
- Qualifications: Organisational skills and experience in compliance or administrative roles.
The predicted salary is between 31500 - 38500 £ per year.
Want to be part of one of the country’s fastest growing infrastructure businesses?
The Vortex Companies, LLC delivers cutting edge trenchless technologies and turnkey services to make the worlds water cleaner and we’re growing every day!
We think BIG about solving the world’s toughest challenges in failing water, sewer and industrial infrastructure.
At Vortex, you will be surrounded with a culture that puts your safety first in all we do.
If you like a fast-paced environment, a team structure that provides support, training, and development, then apply today!
About The Role
Vortex, a specialist CIPP (Cured-In-Place Pipe) rehabilitation contractor, is seeking an organised and detail-oriented Compliance Administrator to join our growing operations team, supporting projects across the South of the UK.
This is an important support role within the business.
Working from our office, you will be responsible for maintaining compliance records, coordinating documentation, supporting audits and accreditations, and ensuring that company systems remain up to date and compliant with internal, client, and regulatory requirements.
Working closely with the Compliance Manager, operations teams, engineers, and site personnel, you will help ensure the efficient administration of health & safety, quality, environmental, and operational compliance processes across the business.
This position is based in our office and involves regular communication with site teams, clients, accreditation bodies, and suppliers to maintain accurate records and support the smooth delivery of compliance activities.
Key Responsibilities
- Maintain and update compliance records, registers, and management system documentation
- Assist with the administration of ISO 9001, ISO 14001, and ISO 45001 management systems
- Coordinate the collection, filing, and tracking of compliance-related documents, certificates, and training records
- Support internal and external audits by preparing documentation and maintaining audit schedules
- Monitor and maintain staff training matrices, competency records, and certification renewals
- Manage client and supplier compliance portals, ensuring information remains accurate and up to date
- Assist with the preparation and submission of pre-qualification questionnaires (PQQs) and tender documentation
- Record, track, and distribute corrective actions arising from audits, inspections, incidents, and non-conformances
- Support the maintenance of health & safety, environmental, and quality procedures and policies
- Prepare reports, KPI data, and management information as required
- Liaise with site teams to obtain and verify compliance information and documentation
- Ensure all compliance records are maintained in accordance with company procedures and retention requirements
- Provide administrative support to the Compliance Manager and wider operational team
- Represent Vortex professionally in all compliance-related communications
Requirements
- Previous experience in an administrative, compliance, quality, health & safety, or support role
- Strong organisational skills with excellent attention to detail
- Experience maintaining records, databases, and document control systems
- Proficient in Microsoft Office, particularly Excel, Word, and Outlook
- Confident communicating with colleagues, clients, and external stakeholders
- Ability to manage multiple tasks and meet deadlines effectively
- Strong written and verbal communication skills
- Ability to work independently and as part of a team
- Experience within construction, utilities, drainage, engineering, or infrastructure sectors (desirable)
- Familiarity with ISO management systems and accreditation processes (desirable)
- Full UK driving licence (desirable)
What We Offer
- Competitive salary based on experience
- Modern office-based working environment
- Pension scheme and additional benefits
- Ongoing training and professional development
- Clear progression opportunities within a specialist CIPP rehabilitation company
- Supportive and professional team environment
- Opportunity to develop a career within the wastewater and infrastructure sector
- #J-18808-Ljbffr
Compliance Admin employer: Vortex Companies - Trenchless Infrastructure Rehabilitation Solutions
Vortex Companies is an exceptional employer, offering a dynamic work environment where innovation meets dedication in the field of trenchless infrastructure rehabilitation. With a strong focus on employee growth and development, we provide comprehensive training and career advancement opportunities, all while fostering a collaborative culture that values safety and quality. Located across the UK, our teams benefit from diverse project experiences, including high-profile initiatives like HS2, making every day a chance to contribute to meaningful infrastructure improvements.
Contact Details:
Vortex Companies - Trenchless Infrastructure Rehabilitation Solutions Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Compliance Admin
✨Join Compliance Communities
Get involved in compliance and risk communities — both online and offline. Look for forums, LinkedIn groups, or even local meetups where compliance pros hang out. You never know who might drop a job opportunity your way!
✨Attend Industry Conferences
Keep an eye out for compliance and risk management conferences and workshops in your area. These events are a goldmine for networking, and they often have job boards or recruiters on-site looking for new talent. Plus, it’s a chance to learn what's trending in the field.
✨Leverage Your University Career Services
If you’ve recently graduated or are still studying, head over to your university's career services. Many companies, including those in compliance, actively recruit fresh talent through these services, so make sure you tap into that resource.
✨Showcase Your Knowledge Online
Start writing articles or blog posts about compliance topics that interest you. Share them on platforms like LinkedIn to demonstrate your knowledge and passion. This not only builds your presence in the field but can also catch the attention of companies like Vortex Companies - Trenchless Infrastructure Rehabilitation Solutions looking for candidates who are engaged and informed.
We think you need these skills to ace Compliance Admin
Some tips for your application 🫡
Show Your Understanding of Compliance:In the compliance-risk field, it's super important to showcase your understanding of regulations and risk management frameworks. Highlight any relevant coursework, certifications (like ICA or AML), or even projects that demonstrate your knowledge and commitment to this area. We want to see how you can navigate this complex landscape!
Quantify Your Achievements:When detailing your experience, try to quantify your achievements. For example, if you've previously worked on a project that improved compliance metrics or reduced risk exposure, give us the numbers! This data-driven approach really stands out to hiring managers in compliance-risk roles.
Tailor Your CV to Reflect Relevant Skills:Make sure your CV highlights skills that are particularly relevant to compliance, like attention to detail, analytical thinking, and report writing. Ensure these are easy to spot – consider using bullet points to break down your responsibilities and achievements for maximum impact!
Craft a Motivating Cover Letter:In your cover letter, let us know why you’re excited about the compliance-risk role at Vortex Companies - Trenchless Infrastructure Rehabilitation Solutions. Share what motivates you about compliance, and how you believe you can contribute to our mission. This is your chance to showcase not only your skills but also your passion for this important field!
How to prepare for a job interview at Vortex Companies - Trenchless Infrastructure Rehabilitation Solutions
✨Master the Regulations
Brush up on key compliance regulations relevant to the industry you're applying to. Familiarising yourself with specific laws and frameworks used in your field will give you an edge during technical questions. Show that you’re not just aware of them but can also apply them—think real-life scenarios!
✨Show Your Analytical Skills
Compliance roles really focus on analytical skills, so be prepared for case studies or situational questions during the interview. We've got to demonstrate how we approach risk assessments or compliance audits, possibly drawing on examples from past experiences or university projects. Bring some thoughtful case scenarios to discuss!
✨Know Your Tools
Get comfortable with commonly used compliance software and tools. Familiarity with platforms like RSA or MetricStream can really impress during your interview, as it shows you're ready to hit the ground running. If you’ve had any experience with them, make sure to highlight that!
✨Align with Company Culture
Since it's a full-time position, show your long-term commitment and interest in the company’s mission and values. Dive into how your ethics and professional philosophy align with Vortex Companies - Trenchless Infrastructure Rehabilitation Solutions’s stance on compliance. A shared vision can really resonate with interviewers looking for fit as much as skill!
