At a Glance
- Tasks: Support project managers with admin tasks and ensure projects run smoothly.
- Company: Join Vortex Companies, a leader in innovative infrastructure solutions.
- Benefits: Competitive salary, pension scheme, and career development opportunities.
- Other info: Dynamic work environment with a focus on safety and collaboration.
- Why this job: Be part of a fast-growing team making a real difference in water infrastructure.
- Qualifications: Organisational skills and experience in admin or project support roles.
The predicted salary is between 30000 - 40000 £ per year.
Want to be part of one of the country’s fastest growing infrastructure businesses? McAllister, a Vortex Company delivers cutting edge trenchless technologies and turnkey services to make the worlds water cleaner and we’re growing every day!
We think BIG about solving the world’s toughest challenges in failing water, sewer and industrial infrastructure. At Vortex, you will be surrounded with a culture that puts your safety first in all we do. If you like a fast-paced environment, a team structure that provides support, training, and development, then apply today!
McAllister Group, part of Vortex Companies, is seeking a Project Administrator to join our growing delivery team, supporting sewage and drainage infrastructure works across the UK. This role is to replace a key vacancy and will play a critical part in delivering projects from pre-construction through to final handover.
We are seeking an organised and proactive Project Administrator to support the successful delivery of operational and project activities across our Horton, London office. The successful candidate will provide administrative support to project managers and operational teams, helping ensure projects are delivered on time, within budget, and in line with company standards.
This role is ideal for someone with strong organisational skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities- Provide administrative support to project managers and site teams.
- Prepare, update, and maintain project documentation, reports, trackers, and schedules.
- Monitor project timelines and assist with tracking progress against milestones.
- Maintain accurate records of project costs, purchase orders, invoices, and subcontractor documentation.
- Communicate effectively with internal departments, clients, suppliers, and subcontractors.
- Help prepare tender submissions, project packs, and operational reports where required.
- Ensure data is entered accurately into company systems and databases.
- Support continuous improvement initiatives and general office administration.
- Previous experience in an administrative or project support role.
- Experience within construction, engineering or a related industry is desirable.
- Strong organisational skills with the ability to manage multiple tasks and deadlines.
- Excellent written and verbal communication skills.
- High level of attention to detail and accuracy.
- Proficient in Microsoft Office, Excel, Word, and Outlook.
- Experience using project management or ERP systems would be advantageous.
- Ability to work independently and as part of a team.
- Professional and confident approach when dealing with colleagues, customers, and suppliers.
- Reliable and dependable.
- Positive and proactive attitude.
- Strong problem-solving skills.
- Flexible and adaptable to changing priorities.
- Committed to maintaining high standards of quality and service.
- Competitive salary.
- Company pension scheme.
- Opportunities for training and career development.
- Supportive and collaborative working environment.
- The opportunity to work within a growing and respected organisation.
Project Administrator in Horton employer: Vortex Companies, LLC
At Vortex Companies, we pride ourselves on being one of the UK's fastest-growing infrastructure businesses, dedicated to making the world’s water cleaner through innovative trenchless technologies. Our Horton office fosters a supportive and collaborative work culture, prioritising safety and employee development, with ample opportunities for training and career advancement. Join us as a Project Administrator and be part of a dynamic team that values your contributions and offers a competitive salary along with a company pension scheme.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator in Horton
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with current employees at Vortex. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for the interview by researching Vortex Companies and their projects. Show us you’re genuinely interested in what we do and how you can contribute to our mission of making the world’s water cleaner.
✨Tip Number 3
Practice your communication skills! As a Project Administrator, you’ll need to communicate effectively with various teams. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re serious about joining our team!
We think you need these skills to ace Project Administrator in Horton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Project Administrator role. Highlight your organisational skills and any relevant experience in administrative or project support roles, especially in construction or engineering.
Craft a Compelling Cover Letter:Your cover letter should reflect your enthusiasm for the role and the company. Use it to showcase your proactive attitude and problem-solving skills, and explain why you’re a great fit for our fast-paced environment.
Showcase Attention to Detail:Since this role requires a high level of accuracy, make sure your application is free from typos and errors. This will demonstrate your attention to detail right from the start!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it as we review candidates.
How to prepare for a job interview at Vortex Companies, LLC
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the responsibilities listed in the job description, such as providing administrative support and maintaining project documentation. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As a Project Administrator, strong organisational skills are key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured deadlines were met, as this will highlight your ability to thrive in a fast-paced environment.
✨Communicate Effectively
Effective communication is crucial for this role. Practice articulating your thoughts clearly and concisely. During the interview, be prepared to discuss how you've communicated with various stakeholders in previous roles, whether they were team members, clients, or suppliers. This will showcase your interpersonal skills and ability to work collaboratively.
✨Demonstrate Attention to Detail
Attention to detail is vital for a Project Administrator. Bring along examples of your work that required precision, such as reports or documentation you've prepared. During the interview, mention specific instances where your attention to detail made a difference in project outcomes, reinforcing your suitability for the role.
