At a Glance
- Tasks: Support project execution and coordination across multiple active projects in a fast-paced environment.
- Company: Join Vortex, a leading infrastructure company focused on innovative trenchless technologies.
- Benefits: Competitive salary, training opportunities, and a safety-first culture.
- Other info: Dynamic team environment with opportunities for growth and learning.
- Why this job: Make a real impact on essential infrastructure projects while developing your skills.
- Qualifications: Degree in Construction Management or related field; 1-3 years of relevant experience preferred.
The predicted salary is between 40000 - 50000 £ per year.
About this position
Want to be part of one of the country’s fastest growing infrastructure businesses? McAllister A Vortex Company, LLC delivers cutting edge trenchless technologies and turnkey services to make the worlds water cleaner and we’re growing every day! We think BIG about solving the world’s toughest challenges in failing water, sewer and industrial infrastructure. At Vortex, you will be surrounded with a culture that puts your safety first in all we do. If you like a fast-paced environment, a team structure that provides support, training, and development, then apply today!
The Assistant Project Manager plays a key role in supporting front-end project execution and ongoing coordination across multiple active projects. This position is responsible for assisting with pre-bid efforts, estimating support, bid submissions, contract administration, and day-to-day project tracking. This role works across both the office and field, helping ensure communication flows effectively between teams, documentation is accurate, and projects stay on schedule and within budget. The ideal candidate is highly organised, proactive, and comfortable operating in a fast-paced, field-driven environment with multiple priorities.
Key Responsibilities:- Pre-Construction & Bid Support
- Assist with pre-bid activities, including document review, scope coordination, and bid preparation
- Order and manage plans, specifications, and bid documents
- Support estimating efforts by gathering quantities, vendor quotes, and subcontractor information
- Assist with bid submissions and ensure all required documentation is complete and accurate
- Project Setup & Documentation
- Set up and maintain project files, ensuring all documentation is organised, current, and accessible
- Assist with contract review and administration, including tracking key terms, deliverables, and timelines
- Support onboarding of projects into internal systems and ensure proper job setup
- Project Coordination & Execution
- Work closely with Project Managers and Operations to support project planning and execution
- Assist in developing and maintaining project schedules, tracking milestones, and identifying risks
- Monitor project budgets and support cost tracking, flagging variances as they arise
- Review invoices, change orders, and cost estimates for accuracy and alignment with project scope
- Track submittals, permits, and other project documentation
- Field & Client Support
- Act as a liaison between field crews, customers, subcontractors, and internal teams
- Communicate project updates, issues, and progress to Project Managers on a consistent basis
- Support field teams by helping coordinate materials, equipment, and logistics
- Assist in resolving field-related issues and addressing customer concerns in a timely manner
- Participate in job walks, project meetings, and coordination calls as needed
- Reporting & Operations Support
- Assist with project reporting, including status updates, cost tracking, and performance metrics
- Support general office operations and administrative functions tied to project execution
- Ensure accuracy of daily reports, time tracking, and project documentation
- Identify opportunities to improve processes, organisation, and project efficiency
- General Responsibilities
- Interact regularly with field crews to support execution and maintain alignment
- Manage multiple projects and priorities in a fast-paced environment
- Perform other duties as assigned
- Education & Experience
- Bachelor’s degree in Construction Management, Engineering, or related field preferred
- 1–3 years of experience in construction, utilities, or infrastructure projects preferred
- Exposure to underground utilities, pipeline, or industrial projects is a plus
- Strong communication skills with the ability to work effectively across field and office teams
- Highly organised with strong attention to detail and follow-through
- Ability to manage multiple projects and shifting priorities
- Proficiency in Microsoft Office (Excel, Word, PowerPoint); experience with project management or ERP systems is a plus
- Basic understanding of project scheduling, cost tracking, and construction workflows
- Problem-solving mindset with the ability to anticipate needs and take initiative
- Safety-focused with an understanding of field operations and job site environments
Assistant Project Manager employer: Vortex Companies, LLC
Vortex Companies, LLC is an exceptional employer located in Stratford, London, offering a dynamic work environment where innovation meets infrastructure. As a leader in trenchless technologies, we prioritise employee growth through hands-on project management experience and collaborative teamwork, ensuring that our staff are equipped with the skills needed for career advancement. Our commitment to safety, quality, and excellent customer service fosters a supportive culture, making it a rewarding place to build a meaningful career in the infrastructure sector.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Project Manager
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Vortex Companies, LLC, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Assistant Project Manager at Vortex Companies, LLC.
We think you need these skills to ace Assistant Project Manager
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Vortex Companies, LLC
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
