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- Tasks: Prepare agendas, take minutes, and manage correspondence for committee meetings.
- Company: Join a supportive organisation with a focus on community engagement.
- Benefits: Gain valuable experience, flexible hours, and personal guidance.
- Why this job: Perfect entry-level role to develop organisational and communication skills.
- Qualifications: Attention to detail and willingness to learn meeting procedures.
- Other info: Only 3 hours a month, ideal for students or busy individuals.
The predicted salary is between 13 - 16 £ per hour.
The secretary’s role is to prepare agendas and supporting documents for monthly committee meetings, keep minutes of meetings, and handle any correspondence. They also take care of documents and records. Guidelines are available. This is a great entry-level role. Personal support and guidance is given, and online templates are available.
Requirements
- An understanding of meeting procedures (can learn as you go)
- Ability to take accurate and clear minutes of meetings
- Attention to detail and well organised
- Objectivity
- A Police background check is required for this role.
Time commitment
Approx 3 hours / month. Meetings are usually held on the first Wednesday of the month, in the afternoon, at the Abbeyfield House in Kensington.
The first step is to express your interest by filling out the form below. We will then put you in touch directly with the organisation for more information on the role and how to proceed.
Committee Secretary employer: Volunteering Northland
Contact Detail:
Volunteering Northland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Committee Secretary
✨Tip Number 1
Get familiar with the role! Dive into what a Committee Secretary does, especially around preparing agendas and taking minutes. This will help you feel confident when discussing your understanding during any conversations.
✨Tip Number 2
Practice makes perfect! Try taking minutes from a mock meeting or even a video. This will sharpen your skills and show that you're proactive about learning the ropes.
✨Tip Number 3
Stay organised! Use tools like calendars or to-do lists to manage your time effectively. Being well-organised is key for this role, and it’ll impress potential employers.
✨Tip Number 4
Apply through our website! It’s the easiest way to express your interest and get connected with the organisation. Plus, we’re here to support you every step of the way!
We think you need these skills to ace Committee Secretary
Some tips for your application 🫡
Show Your Organisational Skills: As a Committee Secretary, being organised is key! Make sure to highlight any experience you have with managing documents or keeping records. We want to see how you can keep things in order!
Be Clear and Concise: When writing your application, keep it straightforward. We appreciate clarity, especially since you'll be taking minutes and preparing agendas. Use simple language and get straight to the point!
Demonstrate Attention to Detail: This role requires a keen eye for detail. In your application, mention any past experiences where attention to detail was crucial. We love candidates who can spot the little things that matter!
Apply Through Our Website: Don’t forget to fill out the application form on our website! It’s the easiest way to express your interest and get started. We’re excited to hear from you and help you through the process!
How to prepare for a job interview at Volunteering Northland
✨Know Your Role
Familiarise yourself with the responsibilities of a Committee Secretary. Understand the importance of preparing agendas, taking minutes, and handling correspondence. This will help you demonstrate your enthusiasm and readiness for the role during the interview.
✨Showcase Your Organisation Skills
Since attention to detail and organisation are key for this position, be prepared to discuss how you manage tasks and keep records. Share examples from your past experiences where you successfully organised documents or managed time effectively.
✨Practice Minute-Taking
If you’re not already familiar with minute-taking, practice it! You can find online templates to help you understand the format and style. During the interview, mention your willingness to learn and adapt, as well as any practice you’ve done.
✨Ask Insightful Questions
Prepare a few thoughtful questions about the committee's work or the meeting procedures. This shows your genuine interest in the role and helps you understand what will be expected of you. It’s also a great way to engage with the interviewers!
