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- Tasks: Support compliance with UK GDPR and manage data protection policies.
- Company: Join VSA, a 155-year-old charity making a difference in the North East of Scotland.
- Benefits: Enjoy hybrid working options and a supportive team environment.
- Why this job: Be part of a mission-driven organisation that values community and personal growth.
- Qualifications: Strong admin skills and knowledge of UK GDPR are essential; previous experience is a plus.
- Other info: Based at VSA HQ in Aberdeen, with opportunities for professional development.
The predicted salary is between 22600 - 26700 £ per year.
VSA is a 155-year-old independent social care charity based in the North East of Scotland. We provide a wide range of essential services that support older people, children and families, individuals with mental health and neurodiversity needs, as well as over 2,000 unpaid carers. Our mission is to provide the best of care and support, to enable the community to fulfil its potential.
We currently have an exciting opportunity to join VSA's Compliance Team as a GDPR & Compliance Administrator and we are looking for an enthusiastic dedicated and professional Administrator to support our Head of Compliance based at our Castle Street offices. In this role you will ensure VSA complies with the UK General Data Protection Regulation (UK GDPR) and other relevant data protection legislation. The GDPR Administrator will support the implementation and maintenance of data protection policies, manage data subject requests, and promote a culture of data privacy across the organisation.
Salary: £26,604.00 p.a.
Hours: 35 hours per week (Monday-Friday) - Some hybrid working is available and can be discussed at interview
Location: Aberdeen - post holder will be based at VSA HQ, 38 Castle Street
Main Duties/Responsibilities:
- Develop, review, and implement policies on data protection, privacy, confidentiality, records management, and contract compliance.
- Monitor compliance with GDPR and internal data protection policies.
- Support the Data Protection Officer in conducting Data Protection Impact Assessments (DPIAs).
- Manage and respond to Subject Access Requests (SARs) and other data subject rights requests.
- Maintain the Record of Processing Activities (RoPA).
- Assist with staff training and awareness on data protection and information security.
- Support incident response and breach reporting processes.
- Liaise with third-party processors to ensure data protection compliance.
- Keep up to date with changes in data protection legislation and best practices.
- Maintain a central repository of all contract-related documents and correspondence.
- Maintain records in accordance with document retention policies.
- Monitor contract deadlines, support CFO to streamline contractual processes.
- Maintain Compliance Register and review upcoming renewals.
Experience:
- Essential: Strong administrative and organisational skills; Knowledge of UK GDPR and data protection principles.
- Desirable: Previous experience in a data protection or compliance role.
Key Skills/Aptitudes:
- Essential: Excellent attention to detail and accuracy; Ability to handle confidential information with discretion; Good communication and interpersonal skills.
- Desirable: Excellent IT skills (Excel, Word, Powerpoint).
Personal Qualities:
- Trustworthy
- Discretion
- Reliability
- Organised
GDPR & Compliance Administrator employer: Voluntary Service Aberdeen
Contact Detail:
Voluntary Service Aberdeen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land GDPR & Compliance Administrator
✨Tip Number 1
Familiarise yourself with the UK GDPR and data protection principles. Understanding the legislation will not only help you in the role but also demonstrate your commitment to compliance during interviews.
✨Tip Number 2
Network with professionals in the data protection field. Attend relevant workshops or webinars to connect with others who work in compliance roles, as they can provide insights and potentially refer you to opportunities.
✨Tip Number 3
Showcase your organisational skills by discussing any relevant projects or experiences where you managed data or compliance tasks. This will highlight your ability to handle the responsibilities of the GDPR & Compliance Administrator role.
✨Tip Number 4
Prepare thoughtful questions about VSA's current compliance practices and challenges. This shows your genuine interest in the organisation and helps you stand out as a proactive candidate during the interview.
We think you need these skills to ace GDPR & Compliance Administrator
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the GDPR & Compliance Administrator position at VSA. Understand the key responsibilities and required skills, so you can tailor your application accordingly.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience you have in data protection or compliance roles. Mention specific tasks you've handled that relate to GDPR, such as managing Subject Access Requests or conducting Data Protection Impact Assessments.
Showcase Your Skills: Make sure to highlight your strong administrative and organisational skills, as well as your attention to detail. Provide examples of how you've successfully managed confidential information and maintained compliance in past roles.
Craft a Compelling Cover Letter: Write a personalised cover letter that explains why you're passionate about data protection and how your values align with VSA's mission. Use this opportunity to demonstrate your understanding of UK GDPR and your commitment to promoting a culture of data privacy.
How to prepare for a job interview at Voluntary Service Aberdeen
✨Know Your GDPR Basics
Make sure you have a solid understanding of the UK General Data Protection Regulation and its key principles. Be prepared to discuss how these regulations apply to the role and give examples of how you've implemented or adhered to them in past experiences.
✨Showcase Your Organisational Skills
As an Administrator, strong organisational skills are crucial. Be ready to share specific examples of how you've managed multiple tasks or projects simultaneously, particularly in a compliance or data protection context.
✨Demonstrate Attention to Detail
Attention to detail is essential for this role. During the interview, highlight instances where your meticulous nature has helped prevent errors or improved processes, especially in handling sensitive information.
✨Prepare Questions About Compliance Culture
Show your enthusiasm for promoting a culture of data privacy by preparing thoughtful questions about how VSA fosters compliance within the organisation. This demonstrates your proactive approach and genuine interest in the role.