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- Tasks: Manage schedules, emails, and assist with personal tasks while maintaining confidentiality.
- Company: Join a supportive team helping an individual with unique challenges thrive in their daily life.
- Benefits: Enjoy flexible hours, remote work options, and potential for pay increases.
- Why this job: Make a real impact by bringing order to chaos and supporting someone's independence.
- Qualifications: Experience in admin roles, strong organisational skills, and proficiency in Google Suite required.
- Other info: Part-time role with 5-15 hours weekly; hybrid working available.
The ideal candidate will have excellent organisational and communication skills, can work independently, be able to multitask and prioritise tasks, have a strong attention to detail, and be able to manage their time effectively but know when to bring back decisions and tasks to the client to keep them informed and involved.
They will also need the resilience to handle an ever changing landscape and priorities, and to have experience handling confidential information with integrity and discretion. They will be someone who enjoys complex problem solving and thrives on bringing order to chaos.
Who you\’d be working with:
You\’d be working with a highly functioning, professional individual with excellent self-awareness. She has an acquired brain injury, ADHD, physical health conditions, and complex PTSD.
Due to these challenges she has an unreliable working memory and difficulty maintaining focus on tasks. She uses a range of IT platforms to support this. She thrives on reliability and a calm, directive manner. Her goal is to be as independent and autonomous as possible, within her brain related disabilities.
You will be working in an already established small team of 3 or 4 PAs.
Responsibilities:
1. Manage and organise the individual\’s schedule, including appointments, meetings, and events.
2. Handle email correspondence and manage incoming communications, ensuring timely responses and prioritising important messages.
4. Proficient in digital filing, organising and record-keeping. Maintain electronic filing systems, ensuring all documents are organised and easily accessible.
5. Assist with personal tasks and projects as assigned, including household management and administrative support for personal ventures.
6. Maintain confidentiality and discretion in handling sensitive information and documents.
7. Proactively identify opportunities to streamline administrative processes and improve efficiency.
Requirements:
1. Proven experience in administrative support roles, preferably in a personal assistant capacity.
2. Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
3. Strong attention to detail and accuracy in completing tasks and record keeping.
4. Proficiency in Google suite (GMail, Google Docs, Google Drive) and other relevant digital tools, apps, and software that assist with organisation, time management, and productivity (e.g., task management apps, calendar tools).
5. Competence in managing emails, files, and other digital assets efficiently.
6. Excellent communication skills, both written and verbal.
7. Ability to work independently and effectively manage time while working alone.
8. Discretion and professionalism in handling confidential information, respecting the client’s privacy and dignity at all times.
9. Flexibility and adaptability to changing priorities and tasks, being open to feedback and willing to adjust approaches based on the client’s preferences and goals.
10. Availability to work part-time hours on an agreed schedule, as needed.
11. Strong problem-solving skills and the ability to think creatively to resolve issues.
12. Currently registered self employed or able to register as self employed before starting.
13. Role will be a mix of in person (S2 area) and remote working, with the possibility of being mostly remote if the right candidate does not live locally. The successful applicant must be based in the UK.
Location
Sheffield
£15 per hour
Type of Contract
Part Time
Hours
Between 5-15 hours a week, to be worked over 2-3 days on an agreed, regular schedule.
Hybrid role. Flexible hours to suit candidate.There will be opportunity to increase hourly pay, as there is currently also vacancy for a PA coordinator position, but experience working in the Admin Assistant role is essential before applying for this position.
Closing Date
05-09-2025
How to Apply
Please email your CV to recruitment_pa@outlook.com, and we will send you an application form to fill out.
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Part Time Administrative Assistant employer: Voluntary Action Sheffield
Contact Detail:
Voluntary Action Sheffield Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Administrative Assistant
✨Tip Number 1
Familiarise yourself with the specific needs of the individual you'll be assisting. Understanding their unique challenges and preferences will help you tailor your approach, making you a more attractive candidate.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or task list that demonstrates how you would manage the individual's time effectively. This proactive approach can set you apart from other candidates.
✨Tip Number 3
Highlight your experience with digital tools, especially Google Suite and task management apps. Being able to discuss how you've used these tools to improve efficiency in past roles will resonate well with the hiring team.
✨Tip Number 4
Prepare to discuss your problem-solving skills in detail. Think of specific examples where you've successfully navigated complex situations, as this role requires someone who thrives on bringing order to chaos.
We think you need these skills to ace Part Time Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational and communication skills, as well as your experience in administrative support roles. Use specific examples that demonstrate your ability to multitask and manage time effectively.
Craft a Strong Cover Letter: In your cover letter, address the unique needs of the individual you will be supporting. Emphasise your discretion, professionalism, and ability to handle confidential information with integrity.
Showcase Relevant Skills: Mention your proficiency in Google Suite and any other digital tools that assist with organisation and productivity. Highlight your problem-solving skills and adaptability to changing priorities.
Follow Application Instructions: Ensure you email your CV to the specified address and await the application form. Pay attention to detail in your submission to reflect your strong attention to detail, which is crucial for this role.
How to prepare for a job interview at Voluntary Action Sheffield
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed schedules, prioritised tasks, and maintained organisation in previous roles. Highlight any tools or methods you used to keep everything on track.
✨Demonstrate Communication Proficiency
Since excellent communication is key for this role, practice articulating your thoughts clearly. Be ready to explain how you handle email correspondence and ensure timely responses, as well as how you maintain professionalism in all communications.
✨Emphasise Discretion and Integrity
Given the importance of handling confidential information, prepare to discuss your experience with sensitive data. Share examples that demonstrate your ability to maintain confidentiality and respect client privacy.
✨Adaptability is Key
The role requires flexibility in managing changing priorities. Be ready to share instances where you've successfully adapted to new challenges or feedback, showcasing your resilience and problem-solving skills.
