At a Glance
- Tasks: Manage corporate governance and entity matters for a fast-growing AI infrastructure company.
- Company: Join Volta, a pioneering AI infrastructure platform with a mission to revolutionise computing.
- Benefits: Competitive salary, equity options, comprehensive health benefits, and generous vacation days.
- Other info: Work in a supportive culture that values growth, diversity, and work-life balance.
- Why this job: Be at the heart of exciting transactions and make a real impact in a dynamic environment.
- Qualifications: 5+ years in company secretarial roles; strong knowledge of UK Companies Act and cross-border matters.
The predicted salary is between 75600 - 92400 £ per year.
About Volta
Volta is the category-defining, fully vertically integrated AI infrastructure platform – from capital to clusters to software, under a founder-led enterprise. Our mission is The Utility of Compute™: AI infrastructure as dependable and available as electricity, for every organization that needs it.
About The Role
We are hiring our first dedicated Corporate Secretary to own company secretarial and corporate governance matters across the Volta group. As we add entities, boards, joint ventures and financings at pace, we need a professional who can bring order, rigor and forward planning to entity management, board processes and statutory compliance — across the UK and, working with local counsel and providers, in Norway, the US, Luxembourg and Spain.
This is a high-ownership role at the center of live transactions. You will work directly with the SVP Strategic Finance, the founders and senior leadership, and coordinate day to day with top-tier external counsel and corporate service providers. It suits someone who wants breadth, pace and genuine responsibility rather than a narrow, process-only remit.
What You Will Be Doing
- Entity management — Maintain the group entity map and statutory records for all group companies; manage incorporations, shelf-company acquisitions, re-registrations, and inter-company reorganizations across jurisdictions, working with local counsel and registered agents.
- Board and shareholder governance — Prepare and manage board and shareholder meetings, written resolutions, minutes, powers of attorney and delegated authority frameworks; maintain resolution logs and ensure signing authorities are current and evidenced.
- Statutory compliance — Own Companies House and equivalent registry filings (confirmation statements, PSC/RLE registers, director appointments and resignations, share allotments), and monitor filing calendars across all jurisdictions.
- Transaction support — Support financings, joint ventures and M&A with corporate approvals, condition-precedent deliverables, officer certificates, structure charts, KYC packs and closing mechanics; coordinate signing and completion logistics.
- JV and investor governance — Administer shareholders' agreements, deeds of adherence, reserved-matter consent processes and information rights for joint venture partners and investors.
- Banking and counterparty onboarding — Manage KYC/AML documentation, bank mandate resolutions, authorized signatory lists and W-series / entity classification forms for banks, lenders and major suppliers.
- Director and officer support — Manage director onboarding (including foreign registration requirements such as identification numbers for non-resident directors), D&O compliance, conflicts registers and director training.
- Policies and records — Build and maintain the corporate governance manual, minute books, share registers, and a single source of truth for constitutional documents and corporate approvals.
- External providers — Instruct and manage law firms, notaries, and corporate service providers in each jurisdiction; control cost and quality of company secretarial spend.
What You Bring
- 5+ years' company secretarial / corporate governance experience, ideally including both a professional services environment (law firm, Big 4, corporate services provider) and an in-house role.
- Chartered Governance Institute (CGI / ICSA) qualified or part-qualified, or a qualified lawyer with substantial company secretarial practice.
- Strong working knowledge of UK Companies Act requirements; demonstrable experience coordinating cross-border entity matters (e.g. Nordic, US, Luxembourg or Spanish entities) through local counsel.
- Experience supporting private-capital-backed or infrastructure/energy businesses, joint ventures, or project-financed structures is a strong advantage.
- Meticulous drafting and document management skills; comfortable producing board resolutions, minutes and closing sets to law-firm standard.
- Organized and self-directed: able to run multiple entity workstreams in parallel, track deadlines without prompting, and bring structure to a fast-moving environment.
- Discreet and trustworthy with highly confidential commercial and investor information.
- Fluent English essential; additional European languages (Spanish, Norwegian, French or German) helpful given our footprint.
What We Offer
At Volta, we believe people do their best work when they feel supported, trusted and able to grow. We're building a company where you can make an impact, keep a healthy balance between work and life, and build a career you're proud of. As a global team, we do our best to provide great benefits wherever you're based. While some benefits vary by country due to local regulations, we believe looking after our people is simply the right thing to do.
- Competitive salary based on the work you do here, not your previous salary
- Equity in Volta, giving you the opportunity to share in the company's long-term success
- Retirement/pension contributions
- Comprehensive health, wellbeing and insurance benefits
- Generous number of vacation days each year
Equal Opportunity
Volta is an equal opportunity employer. We are committed to building a diverse and inclusive team and make employment decisions based on skills, qualifications, experience and business needs. We do not discriminate on the basis of race, colour, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status or any other legally protected characteristic.
Accessibility
Volta is committed to providing an accessible recruitment experience for all candidates. If you require accommodations or adjustments at any stage of the application or interview process, please contact us at askpeople@volta.com. We will work with you to identify reasonable accommodations that enable you to participate fully in the hiring process.
Candidate Privacy Notice
By applying, you consent to the processing of your personal data for recruitment purposes in accordance with applicable data protection laws, including the UK GDPR, EU GDPR and relevant US state privacy regulations. Your data will be shared only with those involved in the hiring process and will not be used for unrelated purposes.
Note to Recruitment Agencies
Volta does not accept unsolicited CVs or candidate profiles from recruitment agencies. Any unsolicited submissions, including those sent directly to hiring managers or employees, will be treated as the property of Volta. No agency fees will be payable unless a valid, signed recruitment agreement is in place, and the agency has been specifically engaged for the relevant vacancy.
Company Secretary in London employer: Volta
Volta is an exceptional employer that fosters a dynamic and innovative work culture, perfect for those looking to make a significant impact in the finance sector. With a strong emphasis on employee growth and development, you will have the opportunity to shape the finance function from the ground up while collaborating with experienced professionals in a supportive environment. Located in a vibrant area, Volta offers unique advantages such as flexible working arrangements and a commitment to work-life balance, making it an ideal place for motivated individuals seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretary in London
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Volta.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Volta.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Company Secretary in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Volta.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Volta. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Volta
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Volta, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Volta, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Volta could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Volta as they’re likely seeking a candidate who can enhance their workplace culture.
