Bids & Tender Manager - Milton Keynes in Wilshamstead

About The Role

SALARY: From £41,567 pa dependent on experience

LOCATION: Milton Keynes

HYBRID WORKING: Our current hybrid working policy requires a minimum of 60% of working time to be based in the Milton Keynes office however flexibility is expected to meet the needs of the business and the role.

HOURS / CONTRACT TYPE: Full time, permanent

CLOSING DATE: 25/02/26. We reserve the right to close the advert earlier if we receive a high volume of applications.

We’re looking for a Bids and Tender Manager to assist our Fleet team in securing business from new and existing clients across all sales channels by developing and managing all tender and bid requirements and processes. In this role you will be responsible for creating and delivering highly compelling business responses to the prospects and customers through structured bids and tenders processes. The role holder will also support and assist the International Co-ordination unit in European tender responses.

What you’ll be doing:

• Plan, co-ordinate and produce high quality, client focused tender submissions and proposals that clearly communicate our value proposition and respond directly to requirements outlined in briefing documents.
• Develop, implement and maintain an effective governance framework to ensure all content within the tender library, including core information, key facts and supporting materials remains accurate, consistent and up to date.
• Manage the end-to-end compliance process for all tender submissions, ensuring all documentation meets required standards and receives the necessary approvals from the Head of Fleet Sales.
• Ensure VWFS Fleet adheres to internal policies and external best practice standards relating to data governance, data handling and privacy across all tender activity.
• Collaborate closely with Marketing colleagues to guarantee all tender outputs are aligned with the brand identity and reinforce a consistent, professional presence in the market.
• Act as the internal champion for the tender library, promoting effective use across the business while empowering departments to take ownership of their respective content enabling efficient, accurate and high impact sales and marketing support.
• Support the ongoing development and refinement of the tender library, ensuring it includes up to date company information, high quality design assets and imagery tailored to all value propositions.

Essential experience & skills:

• Significant, proven experience in a similar B2B role, ideally within the automotive, fleet or leasing sector, with a strong understanding of industry dynamics.
• Demonstrated expertise in commercial bid and tender management, with the ability to produce compelling, high-quality submissions that deliver results.
• Experience thriving in a fast-paced, deadline-driven environment, balancing multiple priorities while maintaining accuracy and attention to detail.
• Experience using Salesforce (or similar CRM platforms) is highly desirable.
• Strong analytical ability, with the confidence to interpret complex and varied information and translate it into clear, engaging, audience-appropriate content.
• Solid project management skills, with the ability to coordinate stakeholders, manage timelines and drive tasks to completion.
• Experience in developing and supporting business processes, contributing to improved efficiency, consistency and quality across tender activity.
• Proven ability to manage multiple bids simultaneously, ensuring timely delivery and consistently high standards.

What’s in it for you?

• Bonus: Discretionary 10% on-target bonus (based on personal and Group company performance).
• Pension: Employer pension contribution of 9% (based on employee contribution of 3%). VWFS will pay 6% if employee chooses a 2% employee contribution.
• Car schemes: Choice of Employee Car Ownership (ECO) scheme for petrol/diesel and hybrid vehicles plus car insurance. OR Company Car scheme for Battery Electric Vehicles (BEVs) plus car insurance cover for you and a partner/eligible family member.
• Other benefits: From day 1 we provide income protection, life assurance (4x salary), retail discount vouchers, access to Care Concierge (a service to support carers of adults), along with other salary sacrifice options including a will writing service and cycle to work (subject to scheme restrictions).
• Following successful completion of probation, you will have access to private medical insurance for you (with the option to buy additional family cover), access to our loan car scheme for up to 2 cars for your partner or eligible family members (subject to scheme restrictions) and during our annual benefit window you can purchase critical illness cover and dental cover, so you can select the benefits that matter to you.
• We invest in our people and are passionate about driving development. You’ll have access to LinkedIn Learning via our Degreed platform as well as a host of professional development programmes and opportunities to build your technical and soft skills so you can further develop your career. We also offer mentoring schemes and reciprocal partnerships recognising that we can all learn from each other in the flow of work.

VWFS is proud to be an inclusive employer and encourages applications from a diverse range of candidates. Diversity, Equity & Inclusion isn’t just a statement for us, we encourage and aspire for all our colleagues to be their 100% self. If you need any reasonable adjustments to assist you with the application and/or recruitment processes, please contact our Resourcing Team.

This role does not meet the UKVI’s criteria for the skilled worker sponsorship route, therefore we are unable to accept candidates requiring sponsorship for this role.