Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage site administration and document control for exciting engineering projects.
- Company: Join VolkerStevin, a leader in innovative civil engineering solutions.
- Benefits: Enjoy competitive salary, private medical care, and flexible leave options.
- Why this job: Be part of a dynamic team making a real impact in engineering.
- Qualifications: 4 GCSEs including English and 2 years' experience in admin roles.
- Other info: Inclusive culture with great career development and support for all staff.
The predicted salary is between 30000 - 42000 £ per year.
To provide an effective administration function for both the site and the overall project, ensuring control of all agreed admin and documentation in a manner consistent with VolkerStevin and project processes and procedures. To provide administrative support to the Head of Site Administration, encouraging at all times the use of Workspace as both an information resource and an archiving system.
Key Accountabilities (Responsibilities)
- Provide a complete administration function for the project.
- Maintain document control processes with regard to non-revisable documents, ensuring appropriate capture and storage of soft and hard copy material, particularly to ensure all incoming and outgoing correspondence is logged, scanned and uploaded to Workspace according to the project protocol.
- Ensure that site paperwork is being captured correctly and being filtered through to all those necessary and according to the project management team's distribution lists.
- Support the project team in their use of Workspace and develop a good knowledge of the system, becoming a key user and first port of call for queries and issues.
- Process invoices/file delivery notes/orders etc.
- Assist the office manager with month-end cost reporting/day book analysis.
- Maintain a back-up stock of stationery & basic kitchen/cleaning supplies.
- Maintain records of planned staff absences from site including leave, training & meetings as well as meeting room & hot desk bookings.
- Provide an effective reception service; answering phone calls, greeting visitors and passing messages to the project team as required.
- Prepare meeting rooms for important meetings, ensuring all required equipment/refreshments are available.
- Assist the document controller and be able to provide holiday/sickness cover for key doc control tasks.
Qualifications
- At least 4 GCSEs (or equivalent) including English.
- At least 2 years' experience in a similar role.
Benefits
- Competitive salary
- Competitive annual leave and an additional day off on your birthday
- Option to buy additional annual leave
- Private medical care
- Pension
- Life Assurance
- Cycle to Work scheme
- Shopping and restaurants vouchers, rewards, and discounts
- Training and development opportunities—comprehensive skills-based training
- Family friendly policies including enhanced maternity benefits
- Employee Assistance programme
- Mental health, physical health, and financial support
- 24/7 Virtual GP service
Site Administrator in Portsmouth employer: VolkerWessels
Contact Detail:
VolkerWessels Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Administrator in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Practice your interview skills! Mock interviews with friends or family can help you feel more confident. Focus on showcasing your experience and how it aligns with the Site Administrator role.
✨Tip Number 3
Be proactive! If you see a job that fits, don’t wait for the perfect moment. Apply through our website and make sure to follow up with a friendly email expressing your enthusiasm for the role.
✨Tip Number 4
Show off your knowledge of Workspace! Since it’s a key part of the role, being familiar with it can set you apart. Mention any relevant experience you have with document control systems during your conversations.
We think you need these skills to ace Site Administrator in Portsmouth
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Site Administrator role. Highlight your relevant experience and skills that match the job description, especially your admin skills and familiarity with document control processes.
Showcase Your Experience: Don’t just list your previous jobs; explain how your past roles have prepared you for this position. Mention specific tasks you've handled that relate to maintaining records, processing invoices, or supporting a team.
Be Clear and Concise: Keep your application straightforward and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences quickly.
Apply Through Our Website: We encourage you to submit your application directly through our website. This ensures that your application is received promptly and allows us to process it efficiently. Plus, it’s super easy!
How to prepare for a job interview at VolkerWessels
✨Know Your Admin Processes
Familiarise yourself with the key administrative functions outlined in the job description. Be ready to discuss how you’ve managed document control processes in previous roles, and think of examples where you ensured effective communication and organisation within a project.
✨Master Workspace
Since Workspace is a crucial tool for this role, make sure you understand its features and functionalities. If you have experience with similar systems, be prepared to share how you used them effectively. Showing that you can quickly adapt to new software will impress the interviewers.
✨Demonstrate Team Support Skills
Highlight your ability to support a team, especially in administrative tasks. Think of specific instances where you assisted colleagues or improved team efficiency. This shows that you’re not just about completing tasks but also about contributing to a positive team environment.
✨Prepare for Reception Duties
As the role involves providing a reception service, be ready to discuss your experience in handling phone calls and greeting visitors. Share any strategies you use to maintain professionalism and ensure smooth communication, as this reflects your interpersonal skills.
