Administrator in Glasgow

Volker Stevin is seeking a highly organised and proactive Senior Administrator to join our team in the Glasgow office.

This is a key role, responsible for ensuring the smooth and efficient running of the office whilst supporting project teams and senior leadership through effective coordination of office processes, systems, and stakeholder requirements.

Key Responsibilities

• Manage meeting room bookings and setup
• Coordinate visitor and staff access with reception teams.
• Maintain a professional and organised office environment.
• Liaise with facilities and external providers for office support.
• Arrange catering and refreshments for meetings.
• Project Administration
• Manage CEMAR administration and project communications, such as GC's, EWN's, PMI's, and CE's per project
• Maintain system access records and tracking spreadsheets.
• Process invoices and support Exostar administration.
• Prepare and format project CVs and documentation.
• Support RAF submissions and record management.
• Manage timesheets and staff time allocation.
• Meetings & Reporting
• Take and distribute meeting minutes.
• Support monthly reports and performance statistics.
• Ensure accurate and timely documentation.
• Diary & Stakeholder Coordination
• Coordinate diaries and meetings for senior leaders.
• Liaise with key stakeholders and PAs.
• Provide administrative support across teams.
• Onboarding & IT Setup
• Deliver new starter office inductions.
• Arrange IT access, equipment, and resources.
• Support smooth onboarding and integration.
• Social Value & Team Support
• Provide administrative support for social value activities.
• Assist with team coordination and workplace initiatives.
• Contribute to a positive and collaborative office environment.

If your past experience doesn't match perfectly with every requirement of the job description, we still encourage you to apply. You may be just the right candidate for us.

About you

• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to multitask and prioritise workloads.
• Proficiency in Microsoft Office and administrative systems (e. g. CEMAR).
• Proactive, flexible, and solution-oriented approach.
• Must be able to obtain Security Clearance

Benefits

• Competitive annual leave and an additional day off on your birthday
• Option to buy additional annual leave
• Private medical care
• Pension
• Life Assurance
• Cycle to Work scheme
• Shopping and restaurants vouchers, rewards, and discounts
• Training and development opportunities-comprehensive skills-based training
• Family friendly polices including enhanced maternity benefits
• Employee Assistance
• Flexible working opportunities
• programme
• Mental health, physical health, and financial support
• 24/7 Virtual GP service
• Fairness, inclusion and respect

We believe in pushing boundaries in the pursuit of fairness, inclusion and respect.

So, our teams can be comfortable that, whatever their background, Volker Wessels UK is a place where they can be themselves and thrive.

Legal

Volker Wessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all.

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