At a Glance
- Tasks: Manage project documentation and support security processes for high-security projects.
- Company: VolkerStevin, a leader in civil engineering solutions across various sectors.
- Benefits: Competitive salary, private medical care, flexible working, and training opportunities.
- Other info: Inclusive culture with a focus on fairness and employee well-being.
- Why this job: Join a dynamic team and contribute to innovative engineering solutions while ensuring security.
- Qualifications: Previous admin experience, strong IT skills, and excellent attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Part of the VolkerWessels UK Group, VolkerStevin is an industry-leading civil engineering business, providing complex and innovative engineering solutions across a wide range of sectors including maritime, flood risk management, defence, energy, water and regeneration. Collaborating with, and drawing on the specialist skills of the group's business units we deliver a truly integrated, multidisciplinary service.
VolkerStevin is seeking an organised and detail-focused individual to provide effective administrative and document control support to the security team. The role involves the accurate management of project documentation, coordination of day-to-day office activities, and support in establishing and maintaining security processes on high-security projects.
Key Responsibilities:
- Manage and reduce information security risks across the project.
- Support supply chain assurance, including security vetting and IT system reviews.
- Ensure all internal and supply chain personnel are security-cleared in line with requirements.
- Oversee supply chain security questionnaires and track any issues to resolution.
- Coordinate Security Aspects Letter (SAL) flow-down to maintain compliance.
- Promote secure information sharing and handling throughout the project.
- Ensure sensitive information and documents are stored securely to client standards.
- Maintain security risk logs and report issues, breaches, or near misses promptly.
- Deliver security briefings to ensure all project personnel understand and comply with security requirements.
- Support post-incident communication, including the delivery of Toolbox Talks where required.
- Act as the primary point of contact between the project and the Deputy Security Controller.
- Liaise with local security organisations to ensure security information and processes are effectively communicated to the project team.
About you:
- Previous administration experience.
- Strong IT skills, including MS Office (Word, Excel, Outlook).
- Excellent attention to detail with experience handling documentation, data entry and maintaining accurate records.
- Good communication skills, both written and verbal, with the ability to work with internal teams, clients and suppliers.
- Experience managing multiple tasks such as document control, booking systems, invoicing support or ticket management.
- Ability to work independently, use initiative and respond quickly to operational needs.
- Strong organisational skills with the ability to prioritise and meet deadlines.
If your past experience doesn't match perfectly with every requirement of the job description, we still encourage you to apply. You may be just the right candidate for us.
Why work with us?
VolkerStevin is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure. By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerStevin are able to ensure our staff provide unrivalled resources and expertise to our clients.
We offer competitive rewards and benefits, recognising the value we place on our employees. We offer a range of benefits, including:
- Competitive salary
- Competitive annual leave and an additional day off on your birthday
- Option to buy additional annual leave
- Private medical care
- Pension
- Life Assurance
- Cycle to Work scheme
- Shopping and restaurants vouchers, rewards, and discounts
- Training and development opportunities-comprehensive skills-based training
- Family friendly policies including enhanced maternity benefits
- Employee Assistance
- Flexible working opportunities programme
- Mental health, physical health, and financial support
- 24/7 Virtual GP service
Fairness, inclusion and respect
We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive.
If you need support with your application, please contact us at.
Additional information
Note for Recruitment Agencies: Our preference is to hire directly, and we will reach out to our Preferred Supplier List (PSL) agencies if this particular role qualifies for release. We kindly request that you refrain from sending speculative CVs. In the event of speculative CV submissions, no fees will be applicable, and we kindly ask that all inquiries to be directed.
VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all.
Locations
Site Administrator in Glasgow, Scotland employer: VolkerWessels UK
VolkerStevin, part of the VolkerWessels UK Group, is an exceptional employer that prioritises employee well-being and professional growth. With a strong focus on fairness, inclusion, and respect, we offer competitive salaries, comprehensive benefits, and extensive training opportunities, all within a collaborative and innovative work culture. Located in a dynamic sector, our team members enjoy the chance to contribute to high-security projects while developing their skills in a supportive environment.
StudySmarter Expert Advice🤫
We think this is how you could land Site Administrator in Glasgow, Scotland
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on VolkerStevin and its projects. This will help you tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your previous admin experience aligns with the responsibilities of managing project documentation and supporting security processes.
✨Tip Number 3
Show off your IT skills! Be ready to discuss your proficiency with MS Office and how you've used these tools in past roles. Maybe even bring examples of documents you've managed or created to demonstrate your attention to detail.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Site Administrator in Glasgow, Scotland
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Site Administrator role. Highlight your previous administration experience and any relevant IT skills, especially with MS Office, to catch our eye!
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're the perfect fit for the job. Share specific examples of how you've managed documentation or coordinated office activities in the past. We love a good story!
Show Off Your Attention to Detail:Since this role requires excellent attention to detail, make sure your application is free from typos and errors. A well-organised application will demonstrate your ability to manage project documentation effectively.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at VolkerWessels UK
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of a Site Administrator. Familiarise yourself with VolkerStevin's projects and their focus on security processes. This will help you answer questions confidently and show that you're genuinely interested in the company.
✨Show Off Your Organisational Skills
Since the role requires strong organisational skills, prepare examples from your past experience where you've successfully managed multiple tasks or maintained accurate records. Be ready to discuss how you prioritise tasks and ensure deadlines are met.
✨Communicate Clearly
Good communication is key for this position. Practice articulating your thoughts clearly and concisely. You might be asked about how you would handle communication with internal teams and clients, so think of specific scenarios where you've excelled in this area.
✨Be Ready for Security Questions
Given the emphasis on security in the job description, brush up on basic information security principles. Be prepared to discuss how you would manage sensitive information and what steps you would take to ensure compliance with security requirements.
