Site Administrator

Part of the VolkerWessels UK Group, VolkerStevin is an industry-leading civil engineering business, providing complex and innovative engineering solutions across a wide range of sectors including maritime, flood risk management, defence, energy, water and regeneration. Collaborating with, and drawing on the specialist skills of the group's business units we deliver a truly integrated, multidisciplinary service.

VolkerStevin are recruiting for a Site Administrator to join the team on our award winning coastal defence project in Southsea.

To provide an effective administration function for both the site and the overall project, ensuring control of all agreed admin and documentation in a manner consistent with VolkerStevin and project processes and procedures.

To provide administrative support to the Head of Site Administration, encouraging at all times the use of Workspace as both an information resource and an archiving system.

Key Accountabilities:

• To provide a complete administration function for the project.
• Maintain document control processes with regard to non-revisable documents, ensuring appropriate capture and storage of soft and hard copy material, particularly to ensure all incoming and outgoing correspondence is logged, scanned and uploaded to Workspace according to the project protocol.
• Ensure that site paperwork is being captured correctly and being filtered through to all those necessary and according to the project management team's distribution lists.
• Support the project team in their use of Workspace and develop a good knowledge of the system, becoming a key user and first port of call for queries and issues.
• Process invoices/file delivery notes/orders etc. Assist the office manager with month-end cost reporting/day book analysis.
• Maintain a back-up stock of stationery & basic kitchen/cleaning supplies.
• Maintain records of planned staff absences from site including leave, training & meetings as well as meeting room & hot desk bookings.
• Provide an effective reception service; answering phone calls, greeting visitors and passing messages to the project team as required.
• Prepare meeting rooms for important meetings, ensuring all required equipment/refreshments are available.
• Assist the document controller and be able to provide holiday/sickness cover for key doc control tasks.

About you:

• At least 4 GCSE's (or equivalent) including English.
• At least 2 years' experience in a similar role.

If your past experience doesn't match perfectly with every requirement of the job description, we still encourage you to apply. You may be just the right candidate for us.

Why work with us?

VolkerStevin is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure.

By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerStevin are able to ensure our staff provide unrivalled resources and expertise to our clients.

We offer competitive rewards and benefits, recognising the value we place on our employees.

We offer a range of benefits, including:

• Competitive salary.
• Competitive annual leave and an additional day off on your birthday.
• Option to buy additional annual leave.
• Private medical care.
• Pension.
• Life Assurance.
• Cycle to Work scheme.
• Shopping and restaurants vouchers, rewards, and discounts.
• Training and development opportunities - comprehensive skills-based training.
• Family friendly policies including enhanced maternity benefits.
• Employee Assistance programme.
• Mental health, physical health, and financial support.
• 24/7 Virtual GP service.

Fairness, inclusion and respect:

We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive.

If you need support with your application, please contact us.

Additional information:

Note for Recruitment Agencies: Our preference is to hire directly, and we will reach out to our Preferred Supplier List (PSL) agencies if this particular role qualifies for release. We kindly request that you refrain from sending speculative CVs. In the event of speculative CV submissions, no fees will be applicable, and we kindly ask that all inquiries to be directed.

VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all.