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- Tasks: Provide essential admin support for site projects and manage documentation effectively.
- Company: Join VolkerStevin, a leader in innovative civil engineering solutions.
- Benefits: Enjoy competitive salary, private medical care, and flexible working opportunities.
- Why this job: Be part of impactful projects while developing your skills in a supportive environment.
- Qualifications: Strong communication and IT skills; experience in administration is a plus.
- Other info: Diverse workplace committed to fairness, inclusion, and employee well-being.
The predicted salary is between 30000 - 40000 £ per year.
Part of the VolkerWessels UK Group, VolkerStevin is an industry-leading civil engineering business, providing complex and innovative engineering solutions across a wide range of sectors including maritime, flood risk management, defence, energy, water and regeneration. Collaborating with, and drawing on the specialist skills of the group's business units we deliver a truly integrated, multidisciplinary service.
Site Administrators, VolkerEnergy are hiring! We have an opportunity for a Site Administrator to join our project at Margam.
Overview: To provide an effective administration function for both the site and the overall project, ensuring control of all agreed admin and documentation in a manner consistent with VolkerStevin and project processes and procedures. To provide administrative support to the Head of Office Manager.
Key Accountabilities:
- To provide a complete administration function for the project.
- Purchase Card: Assisting the Office Managers where required on managing purchase cards. Working alongside the Head of Office Management to support monthly spend reports requirements.
- Click Travel: Booking travel & hotels for the site team and running weekly reports to ensure all costs are captured and reconciled and signed off.
- Reports: Running and reviewing daily/weekly/monthly reports.
- Procure to Pay: Supporting the office management team with:
- Querying invoices with Suppliers and ensuring the query details are on 4PS and on the correct query code.
- Managing / monitoring disputed invoices in a timely manner.
- 3-way matching invoices in 4PS.
- Chasing credit notes.
- Entering good receipts notes.
- Entering operated and labour timesheets.
About you
Required Qualifications / Expertise:
- Site/Construction Company experience (not essential).
- Excellent communication skills including written English and ability to compile own letters.
- Excellent IT skills including; Word, Excel, Powerpoint, Access, E-Mail and Internet.
- Excellent telephone manner.
- Ability to use initiative.
- Discretion and confidentiality.
- Time management skills.
- Experience in the Procure to Pay Process.
If your past experience doesn't match perfectly with every requirement of the job description, we still encourage you to apply. You may be just the right candidate for us.
Why work with us?
VolkerStevin is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure. By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerStevin are able to ensure our staff provide unrivalled resources and expertise to our clients.
We offer competitive rewards and benefits, recognising the value we place on our employees. We offer a range of benefits, including:
- Competitive salary.
- Competitive annual leave and an additional day off on your birthday.
- Option to buy additional annual leave.
- Private medical care.
- Pension.
- Life Assurance.
- Cycle to Work scheme.
- Shopping and restaurants vouchers, rewards, and discounts.
- Training and development opportunities - comprehensive skills-based training.
- Family friendly policies including enhanced maternity benefits.
- Employee Assistance Programme.
- Mental health, physical health, and financial support.
- 24/7 Virtual GP service.
Fairness, inclusion and respect: We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive.
If you need support with your application, please contact us at.
Additional information:
Note for Recruitment Agencies: Our preference is to hire directly, and we will reach out to our Preferred Supplier List (PSL) agencies if this particular role qualifies for release. We kindly request that you refrain from sending speculative CVs. In the event of speculative CV submissions, no fees will be applicable, and we kindly ask that all inquiries to be directed.
VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all.
Site Administrator — Project & Procurement Support in Port Talbot employer: VolkerWessels UK Ltd
Contact Detail:
VolkerWessels UK Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Administrator — Project & Procurement Support in Port Talbot
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values, so you can show how you fit into their team. Practice common interview questions to boost your confidence!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Don’t hesitate to apply through our website! We love seeing applications directly from candidates who are excited about joining us. Even if you don’t tick every box, we encourage you to throw your hat in the ring!
We think you need these skills to ace Site Administrator — Project & Procurement Support in Port Talbot
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Site Administrator role. Highlight any relevant admin experience, especially in construction or project management, to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your background aligns with our values at VolkerStevin. Keep it concise but impactful!
Show Off Your IT Skills: Since the role requires excellent IT skills, don’t forget to mention your proficiency in tools like Word, Excel, and PowerPoint. If you have experience with specific software related to procurement or project management, let us know!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at VolkerWessels UK Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Site Administrator at VolkerStevin. Familiarise yourself with the key accountabilities mentioned in the job description, such as managing purchase cards and supporting the office management team. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your IT Skills
Since excellent IT skills are crucial for this position, be prepared to discuss your experience with software like Word, Excel, and PowerPoint. Consider bringing examples of reports or documents you've created in the past to showcase your proficiency. This will give the interviewers confidence in your ability to handle the administrative tasks required.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially related to the Procure to Pay process. Think of specific situations where you've had to manage invoices or resolve disputes. Practising these scenarios will help you articulate your thought process and demonstrate your initiative during the interview.
✨Communicate Clearly and Confidently
Excellent communication skills are a must for this role. During the interview, focus on speaking clearly and confidently. Practice answering common interview questions out loud, and consider how you can convey your thoughts effectively. Remember, the way you present yourself is just as important as what you say!