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- Tasks: Lead a dynamic HR team and oversee essential HR administration processes.
- Company: Join VolkerRail, a top railway infrastructure contractor with a collaborative culture.
- Benefits: Enjoy competitive salary, private medical care, and generous annual leave.
- Why this job: Make a real impact in HR while developing your leadership skills.
- Qualifications: Experience in HR coordination and strong organisational skills required.
- Other info: Be part of a values-driven environment focused on inclusion and continuous improvement.
The predicted salary is between 30000 - 42000 £ per year.
VolkerRail is a leading multidisciplinary railway infrastructure contractor which comprises of two businesses: Major Projects and Specialist Businesses. Major Projects is an expert in collaborative working, leading on large, multidisciplinary joint venture and alliance projects. Specialist Businesses is made up of expert divisions in signalling, track, power, electrification, and piling, and has an in-house plant division and bespoke design teams. Our Head office is based in J3 Business Park, Doncaster and provides support to the businesses in the following areas: Finance and Payroll, Human Resources, HSQES, Work Winning, Procurement and Fleet. We are proud of our reputation as a high-performing business, working in harmony and partnership with our stakeholders, ensuring we help our clients deliver a rail network for the future.
We are looking for an experienced and proactive HR Coordinator to oversee the day-to-day delivery of HR administration across the full employee lifecycle. This is a key role within the HR team, ensuring a high-quality, efficient and consistent HR service while coordinating and supporting three HR Assistants. You will act as the first point of escalation for more complex HR administration queries, maintain accurate HR data, ensure compliance with policies and procedures, and provide timely information and reports to support HR Business Partners and the wider business. This role is ideal for someone who enjoys leading people, improving processes, and working in a fast-moving, customer-focused environment.
Key Responsibilities
- Team Coordination & Leadership
- Coordinate, oversee and prioritise the daily workload of three HR Assistants, ensuring deadlines and service levels are consistently met.
- Provide day-to-day guidance, coaching and support to promote accurate, consistent and compliant HR administration.
- Act as the first escalation point for HR Assistants on queries, issues and process clarification.
- Identify bottlenecks and contribute to continuous improvement initiatives across HR operations.
- Support training and upskilling of the team on HR systems, processes and procedures.
- HR Administration & Employee Lifecycle
- Oversee HR administration across recruitment, onboarding, absence management, probation, performance processes and employee records.
- Quality check HR documentation and correspondence, including references and family leave letters.
- Ensure recruitment administration, pre-employment checks, medicals and D&A screening are completed in line with policy.
- Absence, Leave & Employee Records
- Oversee sickness absence processing, long-term absence tracking and Occupational Health referrals.
- Ensure annual leave, special leave, carried-forward leave and long service awards are accurately recorded and managed.
- Systems, Data & Compliance
- Ensure HR systems and records are accurate, up to date and regularly audited.
- Oversee right-to-work checks, visa tracking and compliance reporting.
- Maintain organisation charts and elevate discrepancies where identified.
- Reporting & Stakeholder Support
- Produce and review weekly and monthly HR reports, ensuring data accuracy and quality.
- Support HR Business Partners with timely information and insights.
- Oversee vacancy bulletins, job advertising and intranet updates.
- Manage agency and contractor administration and monthly reporting.
About you
Essential
- Proven experience coordinating or managing HR administration in a customer-focused environment.
- Experience leading, guiding or coordinating the work of others.
- Strong organisational skills with the ability to manage competing priorities and deadlines.
- Confident user of Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Excellent communication and interpersonal skills with a strong service mindset.
- Sound judgement, resilience and the confidence to elevate issues appropriately.
Desirable
- Experience working in a fast-paced or complex organisation.
- Demonstrable experience of driving improvements or change within HR operations.
- Knowledge of HR systems and data reporting.
Why Join Us?
- A varied and influential HR role with real responsibility and scope to improve how HR services are delivered.
- The opportunity to lead and develop an HR administration team.
- A collaborative, values-driven environment focused on integrity, inclusion and continuous improvement.
If your past experience doesn't match perfectly with every requirement of the job description, we still encourage you to apply. You may be just the right candidate for us.
Why work with us?
VolkerRail is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure. By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerRail are able to ensure our staff provide unrivalled resources and expertise to our clients. We offer competitive rewards and benefits, recognising the value we place on our employees.
Additional information
- Competitive salary
- Competitive annual leave and an additional day off on your birthday
- Private medical care
- Pension
- Life Assurance
- Cycle to Work scheme
- Shopping and restaurants vouchers, rewards, and discounts
- Training and development opportunities-comprehensive skills-based training
- Family friendly policies including enhanced maternity benefits
- Employee Assistance programme
- Mental health, physical health, and financial support
- 24/7 Virtual GP service
Fairness, inclusion and respect
We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive.
You can read more about our FIR Strategy as well as our partners here Fairness, Inclusion and Respect VolkerWessels UK.
Note for Recruitment Agencies
Our preference is to hire directly, and we will reach out to our Preferred Supplier List (PSL) agencies if this particular role qualifies for release. VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all.
HR Coordinator employer: VolkerWessels UK Ltd
Contact Detail:
VolkerWessels UK Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR field, attend industry events, and join relevant online groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching VolkerRail and understanding their values and projects. Tailor your responses to show how your experience aligns with their mission and how you can contribute to their HR team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build confidence. Focus on articulating your past experiences and how they relate to the HR Coordinator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the VolkerRail team.
We think you need these skills to ace HR Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR Coordinator role. Highlight your experience in coordinating HR administration and leading teams, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about HR and how you can contribute to our team. Be sure to mention any specific experiences that relate to the responsibilities outlined in the job description.
Showcase Your Organisational Skills: Since this role requires strong organisational skills, make sure to provide examples of how you've managed competing priorities in the past. We love seeing candidates who can juggle multiple tasks while keeping everything on track!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you're keen on joining our team at VolkerRail!
How to prepare for a job interview at VolkerWessels UK Ltd
✨Know Your HR Stuff
Make sure you brush up on your HR knowledge, especially around administration processes and compliance. Familiarise yourself with the employee lifecycle and be ready to discuss how you've handled similar tasks in the past.
✨Show Your Leadership Skills
Since this role involves coordinating a team, be prepared to share examples of how you've led or supported others in previous positions. Highlight any experience you have in coaching or guiding team members.
✨Be Data Savvy
As the role requires maintaining accurate HR data, demonstrate your proficiency with HR systems and reporting. Bring examples of how you've used data to drive improvements or make informed decisions in your past roles.
✨Communicate Like a Pro
Excellent communication is key in this position. Practice articulating your thoughts clearly and confidently. Be ready to discuss how you've managed complex queries or issues in a customer-focused environment.
