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- Tasks: Provide essential admin support for site projects and manage documentation effectively.
- Company: Join VolkerStevin, a leader in innovative civil engineering solutions.
- Benefits: Enjoy competitive salary, private medical care, and flexible working options.
- Why this job: Be part of a dynamic team making a real impact in engineering.
- Qualifications: Strong communication and IT skills; experience in construction is a plus.
- Other info: Inclusive culture with excellent training and career development opportunities.
The predicted salary is between 30000 - 40000 £ per year.
Part of the VolkerWessels UK Group, VolkerStevin is an industry-leading civil engineering business, providing complex and innovative engineering solutions across a wide range of sectors including maritime, flood risk management, defence, energy, water and regeneration. Collaborating with, and drawing on the specialist skills of the group's business units we deliver a truly integrated, multidisciplinary service.
VolkerStevin (C2V) have an opening for an experienced Site Administrator to join our team on the AMP8 Framework based in our Ambelside office. To provide an effective administration function for both the site and the overall project, ensuring control of all agreed admin and documentation in a manner consistent with VolkerStevin and project processes and procedures. To provide administrative support to the Head of Office Manager.
Key Accountabilities:
- To provide a complete administration function for the project.
- Purchase Card: Assisting the Office Managers where required on managing purchase cards. Working alongside the Head of Office Management to support monthly spend reports requirements.
- Click Travel: Booking travel & hotels for the site team and running weekly reports to ensure all costs are captured and reconciled and signed off.
- Reports: Running and reviewing daily/weekly/monthly reports.
- Procure to Pay: Supporting the office management team with:
- Querying invoices with Suppliers and ensuring the query details are on 4PS and on the correct query code.
- Managing / monitoring disputed invoices in a timely manner.
- 3-way matching invoices in 4PS.
- Chasing credit notes.
- Entering good receipts notes.
- Entering operated and labour timesheets.
About you
Required Qualifications / Expertise:
- Site/Construction Company experience (not essential).
- Excellent communication skills including written English and ability to compile own letters.
- Excellent IT skills including; Word, Excel, Powerpoint, Access, E-Mail and Internet.
- Excellent telephone manner.
- Ability to use initiative.
- Discretion and confidentiality.
- Time management skills.
- Experience in the Procure to Pay Process.
If your past experience doesn't match perfectly with every requirement of the job description, we still encourage you to apply. You may be just the right candidate for us.
Why work with us?
VolkerStevin is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure. By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerStevin are able to ensure our staff provide unrivalled resources and expertise to our clients.
We offer competitive rewards and benefits, recognising the value we place on our employees. We offer a range of benefits, including:
- Competitive salary.
- Competitive annual leave and an additional day off on your birthday.
- Option to buy additional annual leave.
- Private medical care.
- Pension.
- Life Assurance.
- Cycle to Work scheme.
- Shopping and restaurants vouchers, rewards, and discounts.
- Training and development opportunities-comprehensive skills-based training.
- Family friendly policies including enhanced maternity benefits.
- Employee Assistance.
- Flexible working opportunities programme.
- Mental health, physical health, and financial support.
- 24/7 Virtual GP service.
Fairness, inclusion and respect:
We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive.
If you need support with your application, please contact us at.
Additional information:
Note for Recruitment Agencies: Our preference is to hire directly, and we will reach out to our Preferred Supplier List (PSL) agencies if this particular role qualifies for release. We kindly request that you refrain from sending speculative CVs. In the event of speculative CV submissions, no fees will be applicable, and we kindly ask that all inquiries to be directed.
VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all.
Site Administrator in Ambleside employer: VolkerWessels UK Ltd
Contact Detail:
VolkerWessels UK Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Administrator in Ambleside
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work at VolkerStevin or similar companies. A friendly chat can sometimes lead to job opportunities that aren't even advertised.
✨Tip Number 2
Prepare for the interview by researching the company and its projects. Knowing about their work in civil engineering and how they tackle challenges will show you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice common interview questions and have examples ready that showcase your skills, especially in administration and communication. We want to hear how you've handled tasks similar to those listed in the job description.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team at VolkerStevin.
We think you need these skills to ace Site Administrator in Ambleside
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience and skills that match the Site Administrator role. We want to see how your background aligns with what we do at VolkerStevin!
Show Off Your Communication Skills: Since excellent communication is key for this role, don’t shy away from showcasing your written English skills. Use clear and concise language in your application to demonstrate your ability to compile letters and reports.
Highlight Your IT Proficiency: We’re looking for someone with solid IT skills, so make sure to mention your experience with Word, Excel, and other relevant software. If you’ve got any specific examples of how you’ve used these tools effectively, share them!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at VolkerWessels UK Ltd
✨Know Your Admin Processes
Familiarise yourself with the specific administrative processes mentioned in the job description, like Procure to Pay and managing purchase cards. Being able to discuss these processes confidently will show that you understand the role and can hit the ground running.
✨Showcase Your IT Skills
Since excellent IT skills are a must, be prepared to discuss your experience with tools like Word, Excel, and Access. Consider bringing examples of reports or documents you've created in the past to demonstrate your proficiency.
✨Communicate Clearly
Excellent communication is key for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few examples of how you've effectively communicated in previous roles, especially in written form.
✨Demonstrate Initiative and Time Management
Think of instances where you've used your initiative to solve problems or improve processes. Also, be ready to discuss how you manage your time effectively, especially when juggling multiple tasks, as this will be crucial in a busy site environment.