Administrator in London

About us

Part of the Volker Wessels UK Group, Volker Stevin is an industry-leading civil engineering business, providing complex and innovative engineering solutions across a wide range of sectors including maritime, flood risk management, defence, energy, water and regeneration.

Collaborating with, and drawing on the specialist skills of the group’s business units we deliver a truly integrated, multidisciplinary service.

About the role

• Administrator
• Full time

Full UK driving licence required for occasional travel to support senior management.

An exciting opportunity has arisen for an Administrator to join the Volker Energy Business Unit.

In this role, you will be responsible for providing accurate reporting, effective business administration, and operational coordination support.

The role will be responsible for developing and maintaining Power BI and Excel reports, producing management information and board reporting, administering expenses and travel arrangements, and coordinating plant and PPE requirements.

The postholder will play an important role in supporting business performance by transforming data into meaningful insights, ensuring accurate business information is available to stakeholders, and providing responsive administrative support that enables teams to operate efficiently and effectively.

Key Responsibilities

• Reporting & Business Information
• Produce, maintain and distribute regular business reports for operational and leadership teams.
• Create, review and analyse Power BI reports to identify trends, risks and opportunities.
• Summarise complex data into clear and concise management information.
• Develop and maintain Excel-based reports, trackers and dashboards.
• Validate data accuracy and investigate anomalies.
• Support the preparation of board reports, business reviews and leadership presentations.
• Assist stakeholders in interpreting data and reporting outputs to support decision making.
• Financial Administration
• Process, monitor and track mileage and expense claims in accordance with company procedures.
• Provide guidance to employees regarding expenses and mileage submissions.
• Maintain accurate records and supporting documentation.
• Support financial reporting and administrative processes where required.
• Travel & Logistics Coordination
• Arrange travel, accommodation and associated logistics for employees and managers.
• Coordinate rail, hotel and other travel bookings in line with company policies.
• Manage travel itineraries and booking amendments.
• Ensure travel requirements are delivered efficiently and cost effectively.
• Plant, PPE & Asset Administration
• Coordinate requests for plant, equipment and PPE.
• Maintain records relating to PPE allocation and plant requirements.
• Monitor stock levels and support replenishment activities.
• Liaise with suppliers and internal teams to ensure timely provision of equipment.
• Support compliance requirements relating to plant and PPE records.
• Administrative & Operational Support
• Provide administrative support to managers and project teams.
• Manage meeting room bookings, ensuring rooms are appropriately scheduled,
• Manage shared inboxes, correspondence and general enquiries.
• Maintain business records, databases and filing systems.
• Prepare documents, reports, meeting packs and presentations.
• Support ad hoc business activities and operational requirements.
• Meeting & Stakeholder Coordination
• Organise meetings, workshops and team events.
• Coordinate meeting logistics, agendas and supporting documentation.
• Produce meeting minutes and action trackers where required.
• Build effective working relationships with internal and external stakeholders.

About you

• Previous administration/ secretary role experience
• Articulate, personable, professional, presentable and supportive
• Computer literate: including Excel, Word & Power Point
• Excellent communication and organisational skills
• An enthusiastic team player
• UK Drivers License is required as you may need to attend meetings outside of Farringdon to support senior management.

Why work with us?

Volker Stevin is under the umbrella of Volker Wessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure.

By utilising the specialist skills of each business unit within Volker Wessels UK, Volker Stevin are able to ensure our staff provide unrivalled resources and expertise to our clients.

We offer competitive rewards and benefits, recognising the value we place on our employees.

We offer a range of benefits, including

• Competitive salary
• Competitive annual leave and an additional day off on your birthday
• Option to buy additional annual leave
• Private medical care
• Pension
• Life Assurance
• Cycle to Work scheme
• Shopping and restaurants vouchers, rewards, and discounts
• Training and development opportunities-comprehensive skills-based training
• Family friendly polices including enhanced maternity benefits
• Employee Assistance
• Flexible working opportunities programme
• Mental health, physical health, and financial support
• 24/7 Virtual GP service
• Fairness, inclusion and respect

We believe in pushing boundaries in the pursuit of fairness, inclusion and respect.

So, our teams can be comfortable that, whatever their background, Volker Wessels UK is a place where they can be themselves and thrive.

• If you need support with your application, please contact us at
• Additional information

Note for Recruitment Agencies

Our preference is to hire directly, and we will reach out to our Preferred Supplier List (PSL) agencies if this particular role qualifies for release.

We kindly request that you refrain from sending speculative CVs.

In the event of speculative CV submissions, no fees will be applicable, and we kindly ask that all inquiries to be directed to

Volker Wessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all.

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