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- Tasks: Help plan and coordinate exciting international events like workshops and conferences.
- Company: Join Volare Vitae, a leader in high-quality event support for EU-funded projects.
- Benefits: Gain hands-on experience, develop skills, and work in a dynamic international environment.
- Why this job: Be part of a creative team and make impactful contributions to global events.
- Qualifications: Strong communication skills and proficiency in MS Office; event experience is a plus.
- Other info: Flexible working environment with ongoing recruitment until Summer 2026.
The predicted salary is between 25000 - 30000 £ per year.
Are you organised, creative, and excited about supporting the delivery of international events? At Volare Vitae, we provide high-quality event and logistics support to EU-funded projects across multiple regions. We are looking for an Events Assistant to join our team and contribute to the successful planning and execution of workshops, conferences, and high-level meetings.
- Assist in planning and coordinating events (workshops, conferences, meetings, study visits)
- Support preparation of event agendas, participant lists, and coordination materials
- Liaise with venues, service providers, and suppliers to ensure smooth event delivery
- Assist with travel and accommodation arrangements for speakers and participants
- Prepare event materials (presentations, badges, agendas, visibility items)
- Provide on-site or remote support during events, ensuring smooth coordination
- Support post-event activities, including feedback collection and reporting
- Ensure compliance with EU visibility and branding requirements
Requirements:
- Strong communication skills in English (additional languages are a plus)
- Proficient in MS Office; experience with event tools/platforms is an advantage
- Experience in event organisation, administration, or logistics is an asset
- Proactive, flexible, and solution-oriented mindset
A flexible and dynamic international working environment with hands-on experience in organising events for EU-funded projects. Close collaboration with experienced consultants and project teams. Opportunity to develop skills in event management and coordination. The recruitment process will be ongoing until Summer 2026.
Event Planning Assistant in Southampton employer: Volare Vitae ApS
Contact Detail:
Volare Vitae ApS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Planning Assistant in Southampton
✨Tip Number 1
Get your networking game on! Reach out to people in the events industry, especially those who have worked with EU-funded projects. A friendly chat can lead to opportunities you might not find on job boards.
✨Tip Number 2
Show off your organisational skills! When you get the chance to meet potential employers, share examples of how you've successfully coordinated events or managed logistics. Real-life stories make a lasting impression.
✨Tip Number 3
Don’t forget to follow up! After any interviews or networking events, drop a quick thank-you email. It shows your enthusiasm and keeps you fresh in their minds. Plus, it’s just good manners!
✨Tip Number 4
Apply through our website! We love seeing applications directly from candidates who are excited about joining us at Volare Vitae. It gives you a better chance to stand out and show your genuine interest in the role.
We think you need these skills to ace Event Planning Assistant in Southampton
Some tips for your application 🫡
Show Your Organisational Skills: When writing your application, highlight your organisational skills. We want to see how you can manage multiple tasks and keep everything running smoothly, just like you would during an event!
Be Creative in Your Approach: Don’t be afraid to let your creativity shine through! Whether it’s in your cover letter or CV, show us how you can bring fresh ideas to the table for our events.
Tailor Your Application: Make sure to tailor your application to the role. Mention specific experiences that relate to event planning and logistics, so we can see how you fit into our team at Volare Vitae.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss any important updates from us!
How to prepare for a job interview at Volare Vitae ApS
✨Know Your Events Inside Out
Before the interview, dive deep into the types of events Volare Vitae organises. Familiarise yourself with their past projects and understand the logistics involved. This will show your genuine interest and help you speak confidently about how you can contribute.
✨Show Off Your Organisational Skills
Prepare examples from your past experiences where you successfully coordinated events or managed logistics. Be ready to discuss specific challenges you faced and how you overcame them. This will highlight your proactive and solution-oriented mindset.
✨Brush Up on Communication
Since strong communication skills are key for this role, practice articulating your thoughts clearly. Consider doing mock interviews with friends or family, focusing on how you would liaise with venues and service providers effectively.
✨Be Ready for Scenario Questions
Expect questions that put you in hypothetical situations related to event planning. Think about how you would handle last-minute changes or unexpected issues during an event. This will demonstrate your flexibility and ability to think on your feet.