At a Glance
- Tasks: Help plan and coordinate exciting international events like workshops and conferences.
- Company: Join Volare Vitae, a dynamic team supporting EU-funded projects.
- Benefits: Flexible work environment, hands-on experience, and career growth opportunities.
- Other info: Work with experienced consultants in a fast-paced, international setting.
- Why this job: Be part of impactful events and develop your event management skills.
- Qualifications: Organised, detail-oriented, and strong communication skills in English.
The predicted salary is between 25000 - 30000 € per year.
Are you organised, creative, and excited about supporting the delivery of international events? At Volare Vitae, we provide high-quality event and logistics support to EU-funded projects across multiple regions. We are looking for an Events Assistant to join our team and contribute to the successful planning and execution of workshops, conferences, and high-level meetings.
What you’ll do:
- Assist in planning and coordinating events (workshops, conferences, meetings, study visits)
- Support preparation of event agendas, participant lists, and coordination materials
- Liaise with venues, service providers, and suppliers to ensure smooth event delivery
- Support participant communication, including invitations, registrations, and follow-ups
- Assist with travel and accommodation arrangements for speakers and participants
- Prepare event materials (presentations, badges, agendas, visibility items)
- Provide on-site or remote support during events, ensuring smooth coordination
- Support post-event activities, including feedback collection and reporting
- Ensure compliance with EU visibility and branding requirements
Who you are:
- Organised, detail-oriented, and able to manage multiple deadlines
- Comfortable working in a fast-paced, international environment
- Strong communication skills in English (additional languages are a plus)
- Proficient in MS Office; experience with event tools/platforms is an advantage
- Experience in event organisation, administration, or logistics is an asset
- Proactive, flexible, and solution-oriented mindset
What we offer:
- A flexible and dynamic international working environment
- Hands-on experience in organising events for EU-funded projects
- Close collaboration with experienced consultants and project teams
- Opportunity to develop skills in event management and coordination
- Career growth opportunities within the company
Interested or know someone who might be a fit? Feel free to reach out or apply directly. The recruitment process will be ongoing until Summer 2026. Only shortlisted candidates will be contacted.
Events Assistant in Reading employer: Volare Vitae ApS
At Volare Vitae, we pride ourselves on being an excellent employer by fostering a flexible and dynamic international working environment that encourages creativity and collaboration. As an Events Assistant, you will gain hands-on experience in organising impactful events for EU-funded projects while working closely with seasoned professionals, ensuring ample opportunities for career growth and skill development. Our commitment to employee well-being and professional advancement makes us a rewarding place to build your career in event management.
StudySmarter Expert Advice🤫
We think this is how you could land Events Assistant in Reading
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, attend relevant meetups, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past event experiences, even if they were volunteer gigs. This will give potential employers a taste of what you can bring to the table and make you stand out.
✨Tip Number 3
Be proactive! Don’t just wait for job postings; reach out to companies you admire, like Volare Vitae, and express your interest in working with them. A friendly email can go a long way in getting your foot in the door.
✨Tip Number 4
Prepare for interviews by researching the company and its events. Be ready to discuss how your skills align with their needs. And remember, we encourage you to apply through our website for a smoother application process!
We think you need these skills to ace Events Assistant in Reading
Some tips for your application 🫡
Show Your Organisational Skills:Make sure to highlight your organisational abilities in your application. We want to see how you manage multiple tasks and deadlines, so share specific examples of events or projects you've coordinated.
Be Creative with Your Approach:Don’t be afraid to let your creativity shine through! Whether it’s in your cover letter or CV, show us how you can bring fresh ideas to event planning and execution. We love innovative thinkers!
Tailor Your Application:Take the time to tailor your application to the Events Assistant role. Use keywords from the job description and demonstrate how your skills align with what we’re looking for. It shows us you’re genuinely interested!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it gives you a chance to explore more about us and what we do!
How to prepare for a job interview at Volare Vitae ApS
✨Know Your Events Inside Out
Before the interview, dive deep into the types of events Volare Vitae organises. Familiarise yourself with their past projects and understand the logistics involved. This will not only show your enthusiasm but also help you discuss how your skills can contribute to their specific needs.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you successfully managed multiple tasks or deadlines. Be ready to explain how you prioritised your work and ensured everything ran smoothly. This is crucial for an Events Assistant role!
✨Communicate Clearly and Confidently
Since strong communication skills are key, practice articulating your thoughts clearly. You might even want to rehearse common interview questions with a friend. This will help you feel more confident and ensure you convey your ideas effectively during the interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, upcoming events, or how success is measured in this role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
