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- Tasks: Help plan and coordinate exciting international events like workshops and conferences.
- Company: Join Volare Vitae, a leader in high-quality event support for EU-funded projects.
- Benefits: Gain hands-on experience, develop skills, and work in a dynamic international environment.
- Why this job: Be part of a creative team and make events unforgettable while enhancing your career.
- Qualifications: Strong communication skills and proficiency in MS Office; event experience is a plus.
- Other info: Flexible working environment with ongoing recruitment until Summer 2026.
The predicted salary is between 25000 - 30000 £ per year.
Are you organised, creative, and excited about supporting the delivery of international events? At Volare Vitae, we provide high-quality event and logistics support to EU-funded projects across multiple regions. We are looking for an Events Assistant to join our team and contribute to the successful planning and execution of workshops, conferences, and high-level meetings.
- Assist in planning and coordinating events (workshops, conferences, meetings, study visits)
- Support preparation of event agendas, participant lists, and coordination materials
- Liaise with venues, service providers, and suppliers to ensure smooth event delivery
- Assist with travel and accommodation arrangements for speakers and participants
- Prepare event materials (presentations, badges, agendas, visibility items)
- Provide on-site or remote support during events, ensuring smooth coordination
- Support post-event activities, including feedback collection and reporting
- Ensure compliance with EU visibility and branding requirements
Requirements:
- Strong communication skills in English (additional languages are a plus)
- Proficient in MS Office; experience with event tools/platforms is an advantage
- Experience in event organisation, administration, or logistics is an asset
- Proactive, flexible, and solution-oriented mindset
A flexible and dynamic international working environment with hands-on experience in organising events for EU-funded projects. Close collaboration with experienced consultants and project teams. Opportunity to develop skills in event management and coordination. The recruitment process will be ongoing until Summer 2026.
Event Planning Assistant in Nottingham employer: Volare Vitae ApS
Contact Detail:
Volare Vitae ApS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Planning Assistant in Nottingham
✨Tip Number 1
Get your networking game on! Reach out to people in the event planning industry, especially those who have experience with EU-funded projects. Attend relevant events or webinars to make connections and show your enthusiasm.
✨Tip Number 2
Show off your organisational skills! When you get the chance to chat with potential employers, share specific examples of how you've successfully coordinated events or managed logistics in the past. This will help them see you in action.
✨Tip Number 3
Be proactive and flexible! If you hear about an opportunity at Volare Vitae, don’t hesitate to apply through our website. Tailor your approach to highlight your creativity and problem-solving skills, which are key for this role.
✨Tip Number 4
Follow up after interviews or networking events! A quick thank-you email can go a long way in keeping you top of mind. Mention something specific from your conversation to show your genuine interest in the role.
We think you need these skills to ace Event Planning Assistant in Nottingham
Some tips for your application 🫡
Show Your Organisational Skills: When writing your application, highlight your organisational skills. We want to see how you can manage multiple tasks and keep everything on track, especially when it comes to planning events.
Be Creative in Your Approach: Don’t be afraid to showcase your creativity! Whether it's in your cover letter or CV, let us know how you can bring fresh ideas to our events. We love innovative thinkers who can add a unique touch to our projects.
Tailor Your Application: Make sure to tailor your application to the Events Assistant role. Use keywords from the job description and demonstrate how your experience aligns with what we’re looking for. This shows us you’ve done your homework!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets into our hands directly, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at Volare Vitae ApS
✨Know Your Events Inside Out
Before the interview, dive deep into the types of events Volare Vitae organises. Familiarise yourself with their past projects and understand the logistics involved. This will show your genuine interest and help you speak confidently about how you can contribute.
✨Show Off Your Organisational Skills
Prepare examples from your past experiences where you successfully planned or coordinated events. Highlight your ability to manage multiple tasks, liaise with different stakeholders, and ensure everything runs smoothly. Specific anecdotes will make your skills stand out!
✨Brush Up on Communication
Since strong communication skills are key for this role, practice articulating your thoughts clearly. You might even want to prepare a mock presentation or discuss an event agenda to demonstrate your ability to convey information effectively during the interview.
✨Be Ready for Problem-Solving Scenarios
Expect questions that assess your proactive and solution-oriented mindset. Think of potential challenges in event planning and how you would tackle them. Showing that you can think on your feet will impress the interviewers and highlight your readiness for the role.