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- Tasks: Coordinate logistics for international projects, ensuring smooth operations and timely delivery.
- Company: Join Volare Vitae, a dynamic company supporting EU-funded projects.
- Benefits: Flexible work environment, hands-on experience, and career growth opportunities.
- Why this job: Be part of a team that makes logistics happen on a global scale.
- Qualifications: Organised, detail-oriented, with strong communication skills and a proactive mindset.
- Other info: Ongoing recruitment until Summer 2026; apply now to kickstart your career!
The predicted salary is between 25000 - 30000 £ per year.
Are you structured, service-minded, and motivated by coordinating complex logistics operations in an international environment? At Volare Vitae, we support EU-funded projects with efficient, flexible, and reliable logistics and travel solutions. We are looking for a Logistics Assistant to join our team and support the smooth delivery of logistics services for our clients across multiple regions.
What you'll do:
- Assist in planning and coordinating logistics arrangements (travel, accommodation, local transport, shipments)
- Support logistics consultants in daily operations and task follow-up
- Handle booking updates, changes, and operational requests from clients and stakeholders
- Coordinate with service providers (airlines, hotels, transport companies, venues)
- Ensure timely delivery of logistics services for meetings, workshops, and events
- Maintain accurate records of bookings, logistics plans, and cost tracking
- Support preparation of logistics briefs and coordination documents
- Ensure smooth communication between internal teams, experts, and external partners
Who you are:
- Organized, detail-oriented, and able to manage multiple tasks simultaneously
- Comfortable working in a fast-paced, dynamic, and international environment
- Strong communication skills in English (additional languages are a plus)
- Good knowledge of MS Office tools; experience with booking systems (e.g. Amadeus) is an advantage
- Experience in logistics, travel coordination, or administration is an asset
- Proactive and solution-oriented mindset with strong coordination skills
What we offer:
- A flexible and growing international company environment
- Hands-on experience in logistics coordination for EU-funded projects
- Close collaboration with experienced consultants and project teams
- Opportunity to develop skills in logistics, operations, and project support
- Career growth opportunities within the company
Interested or know someone who might be a fit? Feel free to reach out or apply directly. The recruitment process will be ongoing until Summer 2026. Only shortlisted candidates will be contacted.
Logistics Assistant in Newcastle upon Tyne employer: Volare Vitae ApS
Contact Detail:
Volare Vitae ApS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Logistics Assistant in Newcastle upon Tyne
✨Tip Number 1
Network like a pro! Reach out to people in the logistics field, especially those who work at Volare Vitae or similar companies. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Show off your organisational skills! When you get the chance to meet potential employers, be ready to discuss how you've successfully managed multiple tasks in the past. Use specific examples to highlight your coordination prowess.
✨Tip Number 3
Be proactive! If you see a job opening that excites you, don’t wait for the perfect moment. Apply through our website and follow up with a quick email expressing your enthusiasm. It shows initiative and keeps you on their radar.
✨Tip Number 4
Brush up on your communication skills! Since you'll be liaising with various stakeholders, practice articulating your thoughts clearly. Whether it’s in interviews or networking events, being able to communicate effectively is key.
We think you need these skills to ace Logistics Assistant in Newcastle upon Tyne
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in logistics and travel coordination. We want to see how your skills match the role, so don’t be shy about showcasing relevant projects or tasks you've handled.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about the Logistics Assistant role at Volare Vitae. Share specific examples of how you’ve successfully managed logistics operations in the past.
Show Off Your Communication Skills: Since strong communication is key for this role, make sure your application reflects that. Use clear and concise language, and don’t forget to proofread for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive—just what we like to see!
How to prepare for a job interview at Volare Vitae ApS
✨Know Your Logistics Inside Out
Before the interview, brush up on logistics terminology and processes. Familiarise yourself with common challenges in logistics operations, especially in an international context. This will show your potential employer that you’re not just interested in the role but also understand the industry.
✨Demonstrate Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or projects simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your responses. This will help illustrate your ability to stay organised and detail-oriented, which is crucial for a Logistics Assistant.
✨Show Off Your Communication Skills
Since strong communication is key in this role, be ready to discuss how you've effectively communicated with clients, stakeholders, or team members in the past. Practice articulating your thoughts clearly and confidently, as this will reflect your ability to maintain smooth communication in a fast-paced environment.
✨Familiarise Yourself with Relevant Tools
If you have experience with MS Office tools or booking systems like Amadeus, make sure to mention it during the interview. If you don’t, consider doing a quick online tutorial to get a basic understanding. Showing that you're proactive about learning new tools can set you apart from other candidates.