At a Glance
- Tasks: Coordinate logistics for international projects, ensuring smooth operations and timely delivery.
- Company: Join Volare Vitae, a dynamic company supporting EU-funded projects.
- Benefits: Flexible work environment, hands-on experience, and career growth opportunities.
- Other info: Ongoing recruitment until Summer 2026; apply now to kickstart your career!
- Why this job: Be part of a team that makes logistics happen on a global scale.
- Qualifications: Organised, detail-oriented, with strong communication skills and a proactive mindset.
The predicted salary is between 25000 - 30000 € per year.
Are you structured, service-minded, and motivated by coordinating complex logistics operations in an international environment? At Volare Vitae, we support EU-funded projects with efficient, flexible, and reliable logistics and travel solutions. We are looking for a Logistics Assistant to join our team and support the smooth delivery of logistics services for our clients across multiple regions.
What you’ll do:
- Assist in planning and coordinating logistics arrangements (travel, accommodation, local transport, shipments)
- Support logistics consultants in daily operations and task follow-up
- Handle booking updates, changes, and operational requests from clients and stakeholders
- Coordinate with service providers (airlines, hotels, transport companies, venues)
- Ensure timely delivery of logistics services for meetings, workshops, and events
- Maintain accurate records of bookings, logistics plans, and cost tracking
- Support preparation of logistics briefs and coordination documents
- Ensure smooth communication between internal teams, experts, and external partners
Who you are:
- Organized, detail-oriented, and able to manage multiple tasks simultaneously
- Comfortable working in a fast-paced, dynamic, and international environment
- Strong communication skills in English (additional languages are a plus)
- Good knowledge of MS Office tools; experience with booking systems (e.g. Amadeus) is an advantage
- Experience in logistics, travel coordination, or administration is an asset
- Proactive and solution-oriented mindset with strong coordination skills
What we offer:
- A flexible and growing international company environment
- Hands-on experience in logistics coordination for EU-funded projects
- Close collaboration with experienced consultants and project teams
- Opportunity to develop skills in logistics, operations, and project support
- Career growth opportunities within the company
Learn more about us: https://volarevitae.dk/
Interested or know someone who might be a fit? Feel free to reach out or apply directly. The recruitment process will be ongoing until Summer 2026. Only shortlisted candidates will be contacted.
Logistics Assistant employer: Volare Vitae ApS
At Volare Vitae, we pride ourselves on being an excellent employer by fostering a flexible and dynamic international work environment that encourages personal and professional growth. As a Logistics Assistant, you will gain hands-on experience in coordinating logistics for EU-funded projects while collaborating closely with seasoned consultants, ensuring that your contributions are both meaningful and impactful. Our commitment to employee development and a supportive culture makes us an attractive choice for those seeking a rewarding career in logistics.
StudySmarter Expert Advice🤫
We think this is how you could land Logistics Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the logistics field, attend industry events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Prepare for interviews by researching Volare Vitae and understanding their projects. Tailor your answers to show how your skills align with their needs, especially in coordinating logistics and managing multiple tasks.
✨Tip Number 3
Practice your communication skills! Since strong communication is key for this role, consider doing mock interviews with friends or using online platforms to refine your pitch and responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team at Volare Vitae.
We think you need these skills to ace Logistics Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Logistics Assistant role. Highlight any relevant logistics or travel coordination experience, and don’t forget to mention your proficiency with MS Office tools!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about logistics and how your background makes you a great fit for our team. Keep it concise but engaging!
Show Off Your Communication Skills:Since strong communication is key in this role, make sure your application is clear and well-structured. Use proper grammar and spelling, and don’t hesitate to showcase any additional languages you speak!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive!
How to prepare for a job interview at Volare Vitae ApS
✨Know Your Logistics Inside Out
Before the interview, brush up on logistics terminology and processes. Familiarise yourself with common challenges in logistics operations, especially in an international context. This will show your potential employer that you’re not just interested in the role but also understand the industry.
✨Demonstrate Your Organisational Skills
Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting how your organisational skills led to successful outcomes.
✨Show Off Your Communication Skills
Since strong communication is key for this role, practice articulating your thoughts clearly and confidently. Be ready to discuss how you’ve effectively communicated with various stakeholders in previous roles, whether they were clients, service providers, or team members.
✨Be Proactive and Solution-Oriented
Think of scenarios where you faced logistical challenges and how you resolved them. During the interview, express your proactive mindset by discussing how you would approach potential issues in logistics coordination, demonstrating that you’re a problem-solver who can think on their feet.
