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- Tasks: Help plan and coordinate exciting international events like workshops and conferences.
- Company: Join Volare Vitae, a dynamic team supporting EU-funded projects.
- Benefits: Gain hands-on experience, develop skills, and work in a flexible environment.
- Why this job: Be part of impactful events and collaborate with experienced professionals.
- Qualifications: Strong communication skills and proficiency in MS Office; event experience is a plus.
- Other info: Ongoing recruitment until Summer 2026 for a vibrant international working atmosphere.
The predicted salary is between 25000 - 30000 £ per year.
Are you organised, creative, and excited about supporting the delivery of international events? At Volare Vitae, we provide high-quality event and logistics support to EU-funded projects across multiple regions. We are looking for an Events Assistant to join our team and contribute to the successful planning and execution of workshops, conferences, and high-level meetings.
- Assist in planning and coordinating events (workshops, conferences, meetings, study visits)
- Support preparation of event agendas, participant lists, and coordination materials
- Liaise with venues, service providers, and suppliers to ensure smooth event delivery
- Assist with travel and accommodation arrangements for speakers and participants
- Prepare event materials (presentations, badges, agendas, visibility items)
- Provide on-site or remote support during events, ensuring smooth coordination
- Support post-event activities, including feedback collection and reporting
- Ensure compliance with EU visibility and branding requirements
Requirements:
- Strong communication skills in English (additional languages are a plus)
- Proficient in MS Office; experience with event tools/platforms is an advantage
- Experience in event organisation, administration, or logistics is an asset
- Proactive, flexible, and solution-oriented mindset
A flexible and dynamic international working environment with hands-on experience in organising events for EU-funded projects. Close collaboration with experienced consultants and project teams. Opportunity to develop skills in event management and coordination. The recruitment process will be ongoing until Summer 2026.
Event Planning Assistant in Leicester employer: Volare Vitae ApS
Contact Detail:
Volare Vitae ApS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Planning Assistant in Leicester
✨Tip Number 1
Get your networking game on! Reach out to people in the event planning industry, especially those who have experience with EU-funded projects. Attend relevant events or webinars to make connections and show your enthusiasm.
✨Tip Number 2
Show off your organisational skills! Create a portfolio showcasing any past events you've helped plan or coordinate. Include photos, agendas, and feedback to demonstrate your ability to deliver successful events.
✨Tip Number 3
Be proactive in your approach! If you see an event that interests you, don’t hesitate to reach out directly to the organisers. Express your interest in assisting and highlight how your skills can contribute to their success.
✨Tip Number 4
Apply through our website! We love seeing candidates who are genuinely interested in joining our team. Tailor your application to reflect your passion for event planning and how you can help us deliver top-notch events.
We think you need these skills to ace Event Planning Assistant in Leicester
Some tips for your application 🫡
Show Your Organisational Skills: When writing your application, highlight your organisational skills. We want to see how you can manage multiple tasks and keep everything running smoothly, just like you would during an event!
Be Creative!: Don’t be afraid to showcase your creativity in your application. Whether it’s how you plan events or come up with innovative solutions, we love seeing fresh ideas that can enhance our events.
Tailor Your Application: Make sure to tailor your application to the Events Assistant role. Use keywords from the job description and demonstrate how your experience aligns with what we’re looking for. It shows us you’ve done your homework!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss any important details about the role!
How to prepare for a job interview at Volare Vitae ApS
✨Know Your Events Inside Out
Before the interview, dive deep into the types of events Volare Vitae organises. Familiarise yourself with their past projects and understand the logistics involved. This will show your genuine interest and help you speak confidently about how you can contribute.
✨Show Off Your Organisational Skills
Prepare examples from your past experiences where you successfully planned or coordinated events. Highlight your ability to manage multiple tasks, liaise with different stakeholders, and ensure everything runs smoothly. Use specific metrics if possible!
✨Brush Up on Your Communication Skills
Since strong communication is key for this role, practice articulating your thoughts clearly. You might even want to role-play potential scenarios, like liaising with a venue or handling last-minute changes during an event. This will help you feel more prepared and confident.
✨Be Ready to Discuss Compliance and Branding
Understand the importance of EU visibility and branding requirements in event planning. Be prepared to discuss how you would ensure compliance in your role. Showing that you’re aware of these aspects will set you apart as a candidate who’s ready to hit the ground running.