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- Tasks: Help plan and coordinate exciting international events like workshops and conferences.
- Company: Join Volare Vitae, a dynamic team supporting EU-funded projects.
- Benefits: Gain hands-on experience, develop skills, and work in a flexible environment.
- Why this job: Be part of impactful events and collaborate with experienced professionals.
- Qualifications: Strong communication skills and proficiency in MS Office; event experience is a plus.
- Other info: Ongoing recruitment until Summer 2026 for a vibrant international working experience.
The predicted salary is between 25000 - 30000 £ per year.
Are you organised, creative, and excited about supporting the delivery of international events? At Volare Vitae, we provide high-quality event and logistics support to EU-funded projects across multiple regions. We are looking for an Events Assistant to join our team and contribute to the successful planning and execution of workshops, conferences, and high-level meetings.
- Assist in planning and coordinating events (workshops, conferences, meetings, study visits)
- Support preparation of event agendas, participant lists, and coordination materials
- Liaise with venues, service providers, and suppliers to ensure smooth event delivery
- Assist with travel and accommodation arrangements for speakers and participants
- Prepare event materials (presentations, badges, agendas, visibility items)
- Provide on-site or remote support during events, ensuring smooth coordination
- Support post-event activities, including feedback collection and reporting
- Ensure compliance with EU visibility and branding requirements
Requirements:
- Strong communication skills in English (additional languages are a plus)
- Proficient in MS Office; experience with event tools/platforms is an advantage
- Experience in event organisation, administration, or logistics is an asset
- Proactive, flexible, and solution-oriented mindset
A flexible and dynamic international working environment with hands-on experience in organising events for EU-funded projects. Close collaboration with experienced consultants and project teams. Opportunity to develop skills in event management and coordination. The recruitment process will be ongoing until Summer 2026.
Event Planning Assistant in Hull employer: Volare Vitae ApS
Contact Detail:
Volare Vitae ApS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Planning Assistant in Hull
✨Tip Number 1
Get your networking game on! Reach out to people in the events industry, especially those who have worked on EU-funded projects. A friendly chat can lead to valuable insights and even job leads.
✨Tip Number 2
Show off your organisational skills! When you get the chance to meet potential employers, share examples of how you've successfully coordinated events or managed logistics. Real-life stories make a lasting impression.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After any event or meeting, drop a quick thank-you email to express your appreciation and reiterate your interest in the role. It keeps you fresh in their minds.
✨Tip Number 4
Apply through our website! We love seeing applications directly from candidates who are genuinely interested in joining our team. Plus, it shows you're proactive and keen to be part of the action!
We think you need these skills to ace Event Planning Assistant in Hull
Some tips for your application 🫡
Show Your Organisational Skills: When writing your application, highlight your organisational skills. We want to see how you can manage multiple tasks and keep everything running smoothly, just like you would at an event!
Be Creative!: Don’t be afraid to showcase your creativity in your application. Whether it’s how you plan events or come up with innovative solutions, we love seeing fresh ideas that can make our events stand out.
Tailor Your Application: Make sure to tailor your application to the role of Events Assistant. Use keywords from the job description and demonstrate how your experience aligns with what we’re looking for. It shows us you’ve done your homework!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss any important updates from our team.
How to prepare for a job interview at Volare Vitae ApS
✨Know Your Events
Familiarise yourself with the types of events Volare Vitae organises. Research past workshops, conferences, and meetings to understand their style and requirements. This will help you demonstrate your enthusiasm and knowledge during the interview.
✨Showcase Your Organisation Skills
Prepare examples of how you've successfully organised or coordinated events in the past. Be ready to discuss specific challenges you faced and how you overcame them. This will highlight your proactive and solution-oriented mindset.
✨Brush Up on Communication
Since strong communication skills are key for this role, practice articulating your thoughts clearly. Consider doing mock interviews with a friend or using video tools to refine your delivery. If you speak additional languages, be sure to mention them!
✨Be Ready for Scenario Questions
Expect questions that assess your ability to handle real-life event scenarios. Think about how you would manage last-minute changes or coordinate with multiple stakeholders. Showing that you can think on your feet will impress the interviewers.