At a Glance
- Tasks: Help plan and coordinate exciting international events like workshops and conferences.
- Company: Join Volare Vitae, a dynamic team supporting EU-funded projects.
- Benefits: Flexible work environment, hands-on experience, and career growth opportunities.
- Other info: Work with experienced consultants in a fast-paced, international setting.
- Why this job: Be part of impactful events and develop your event management skills.
- Qualifications: Organised, detail-oriented, and strong communication skills in English.
The predicted salary is between 25000 - 30000 € per year.
Are you organised, creative, and excited about supporting the delivery of international events? At Volare Vitae, we provide high-quality event and logistics support to EU-funded projects across multiple regions. We are looking for an Events Assistant to join our team and contribute to the successful planning and execution of workshops, conferences, and high-level meetings.
What you’ll do:
- Assist in planning and coordinating events (workshops, conferences, meetings, study visits)
- Support preparation of event agendas, participant lists, and coordination materials
- Liaise with venues, service providers, and suppliers to ensure smooth event delivery
- Support participant communication, including invitations, registrations, and follow-ups
- Assist with travel and accommodation arrangements for speakers and participants
- Prepare event materials (presentations, badges, agendas, visibility items)
- Provide on-site or remote support during events, ensuring smooth coordination
- Support post-event activities, including feedback collection and reporting
- Ensure compliance with EU visibility and branding requirements
Who you are:
- Organised, detail-oriented, and able to manage multiple deadlines
- Comfortable working in a fast-paced, international environment
- Strong communication skills in English (additional languages are a plus)
- Proficient in MS Office; experience with event tools/platforms is an advantage
- Experience in event organisation, administration, or logistics is an asset
- Proactive, flexible, and solution-oriented mindset
What we offer:
- A flexible and dynamic international working environment
- Hands-on experience in organising events for EU-funded projects
- Close collaboration with experienced consultants and project teams
- Opportunity to develop skills in event management and coordination
- Career growth opportunities within the company
Learn more about us: https://volarevitae.dk/
Interested or know someone who might be a fit? Feel free to reach out or apply directly. The recruitment process will be ongoing until Summer 2026. Only shortlisted candidates will be contacted.
Events Assistant employer: Volare Vitae ApS
At Volare Vitae, we pride ourselves on being an excellent employer by fostering a flexible and dynamic international working environment that encourages creativity and collaboration. As an Events Assistant, you will gain hands-on experience in organising impactful events for EU-funded projects while working closely with seasoned professionals, providing ample opportunities for career growth and skill development. Our commitment to employee well-being and professional advancement makes us a rewarding place to build your career in event management.
StudySmarter Expert Advice🤫
We think this is how you could land Events Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, attend relevant meetups, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past event experiences, even if they were volunteer gigs. This will give potential employers a taste of what you can bring to the table and set you apart from the crowd.
✨Tip Number 3
Be proactive! Don’t just wait for job postings to pop up. Reach out to companies you admire, like Volare Vitae, and express your interest in working with them. A friendly email can go a long way in making a memorable impression.
✨Tip Number 4
Prepare for interviews by researching the company and its events. Be ready to discuss how your skills align with their needs. And remember, we’re all about that positive attitude—show your enthusiasm for the role and the company!
We think you need these skills to ace Events Assistant
Some tips for your application 🫡
Show Your Organisational Skills:When writing your application, make sure to highlight your organisational skills. We love candidates who can juggle multiple tasks and deadlines, so share examples of how you've successfully managed events or projects in the past.
Be Creative in Your Approach:Don’t be afraid to let your creativity shine through in your application! Whether it’s how you present your experience or your ideas for event planning, we appreciate fresh perspectives that can bring something new to our team.
Tailor Your Application:Make sure to tailor your application specifically for the Events Assistant role. Use keywords from the job description and relate your experiences directly to the responsibilities listed. This shows us you’ve done your homework and are genuinely interested!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about what we do at Volare Vitae!
How to prepare for a job interview at Volare Vitae ApS
✨Know Your Events Inside Out
Before the interview, make sure you research Volare Vitae and their past events. Familiarise yourself with the types of workshops, conferences, and meetings they organise. This will not only show your enthusiasm but also help you discuss how your skills can contribute to their specific needs.
✨Show Off Your Organisational Skills
Prepare examples from your past experiences where you successfully managed multiple tasks or deadlines. Be ready to explain how you prioritised your work and ensured everything ran smoothly. This is crucial for an Events Assistant role, so highlight your detail-oriented nature!
✨Communicate Clearly and Confidently
Since strong communication skills are key for this position, practice articulating your thoughts clearly. You might even want to do a mock interview with a friend. Focus on how you would handle participant communication and liaising with service providers, as these are vital parts of the job.
✨Be Proactive and Solution-Oriented
During the interview, demonstrate your proactive mindset by discussing how you've tackled challenges in previous roles. Share specific instances where you found solutions under pressure, especially in event planning or logistics. This will show that you're ready to take initiative in a fast-paced environment.
