At a Glance
- Tasks: Help plan and coordinate exciting international events like workshops and conferences.
- Company: Join Volare Vitae, a leader in high-quality event support for EU-funded projects.
- Benefits: Gain hands-on experience, develop skills, and work in a dynamic international environment.
- Other info: Flexible working environment with ongoing recruitment until Summer 2026.
- Why this job: Be part of a creative team and make impactful contributions to global events.
- Qualifications: Strong communication skills and proficiency in MS Office; event experience is a plus.
The predicted salary is between 25000 - 30000 £ per year.
Are you organised, creative, and excited about supporting the delivery of international events? At Volare Vitae, we provide high-quality event and logistics support to EU-funded projects across multiple regions. We are looking for an Events Assistant to join our team and contribute to the successful planning and execution of workshops, conferences, and high-level meetings.
- Assist in planning and coordinating events (workshops, conferences, meetings, study visits)
- Support preparation of event agendas, participant lists, and coordination materials
- Liaise with venues, service providers, and suppliers to ensure smooth event delivery
- Assist with travel and accommodation arrangements for speakers and participants
- Prepare event materials (presentations, badges, agendas, visibility items)
- Provide on-site or remote support during events, ensuring smooth coordination
- Support post-event activities, including feedback collection and reporting
- Ensure compliance with EU visibility and branding requirements
Requirements:
- Strong communication skills in English (additional languages are a plus)
- Proficient in MS Office; experience with event tools/platforms is an advantage
- Experience in event organisation, administration, or logistics is an asset
- Proactive, flexible, and solution-oriented mindset
A flexible and dynamic international working environment with hands-on experience in organising events for EU-funded projects. Close collaboration with experienced consultants and project teams. Opportunity to develop skills in event management and coordination. The recruitment process will be ongoing until Summer 2026.
Locations
Event Planning Assistant in Devon, Exeter employer: Volare Vitae ApS
At Volare Vitae, we pride ourselves on fostering a vibrant and inclusive work culture that values creativity and collaboration. As an Events Assistant, you will not only gain hands-on experience in the dynamic field of event management but also have the opportunity to work alongside seasoned professionals on impactful EU-funded projects. Our flexible international environment encourages personal growth and skill development, making us an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Event Planning Assistant in Devon, Exeter
✨Tip Number 1
Get your networking game on! Reach out to people in the events industry, especially those who have worked on EU-funded projects. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Show off your organisational skills! When you get the chance to meet potential employers, share examples of how you've successfully coordinated events or managed logistics. Real-life stories make a lasting impression.
✨Tip Number 3
Don’t forget to brush up on your communication skills! Being able to articulate your thoughts clearly is key, especially when liaising with venues and suppliers. Practice makes perfect, so grab a friend and do some mock interviews.
✨Tip Number 4
Apply through our website! We love seeing candidates who are genuinely interested in joining our team. Tailor your application to highlight your event planning experience and how you can contribute to our mission at Volare Vitae.
We think you need these skills to ace Event Planning Assistant in Devon, Exeter
Some tips for your application 🫡
Show Your Organisational Skills:When writing your application, highlight your organisational skills. We want to see how you can manage multiple tasks and keep everything on track, just like you would for an event!
Be Creative in Your Approach:Don’t be afraid to let your creativity shine through! Whether it’s in your cover letter or CV, show us how you can bring fresh ideas to the table for our events.
Tailor Your Application:Make sure to tailor your application to the role. Use keywords from the job description to demonstrate that you understand what we’re looking for in an Events Assistant.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets into our hands quickly and efficiently!
How to prepare for a job interview at Volare Vitae ApS
✨Know Your Events Inside Out
Before the interview, dive deep into the types of events Volare Vitae organises. Familiarise yourself with their past projects and understand the logistics involved. This will show your genuine interest and help you speak confidently about how you can contribute.
✨Show Off Your Organisational Skills
Prepare examples from your past experiences where you successfully planned or coordinated events. Highlight your ability to manage multiple tasks, liaise with different stakeholders, and ensure everything runs smoothly. Use specific instances to illustrate your skills.
✨Brush Up on Communication
Since strong communication skills are key for this role, practice articulating your thoughts clearly. You might even want to prepare a few questions to ask during the interview. This not only shows your enthusiasm but also demonstrates your proactive approach.
✨Be Ready for Problem-Solving Scenarios
Expect to be asked about how you would handle unexpected challenges during an event. Think of potential scenarios and prepare your responses. Show that you have a solution-oriented mindset and can think on your feet, which is crucial in event planning.
