Accounts Payable Clerk

Job Title: Accounts Payable Clerk – Fixed Term – 6 Months Minimum

Job Ref: APC-463

Closing Date: 28th December 2025

Summary

The Accounts Payable Assistant is responsible for processing and managing the company’s invoices, payments, expenses and vendor accounts accurately and on time. This role ensures compliance with company policies and financial regulations while supporting the finance team in maintaining smooth operations. The candidate will be required to process high volumes of invoices and create strong relationships with key stakeholders.

Responsibilities

• Process and verify invoices, expense claims, and purchase orders in a timely manner.
• Ensure accurate coding of invoices and proper authorisation according to company policies.
• Prepare and process payments via bank transfers, cheques, or other approved methods.
• Manage the urgent payment report and remittance notifications to suppliers.
• Support management accountant with bank reconciliation discrepancies.
• Maintain and reconcile vendor accounts, resolving discrepancies or disputes promptly. Identify and chase for missing invoices ahead of time.
• Manage Accounts Payable Inbox and allocating supplier requests across the team on a daily basis.
• Respond to vendor inquiries regarding payments, credits, or account statements in a timely manner.
• Perform due diligence checks and setup new supplier accounts in NetSuite.
• Support data cleansing of the accounts payable ledger.
• Complete with month-end closing activities, including accruals and supplier statement reconciliations.
• Maintain organised records of invoices, payments, and supporting documentation.
• Ensure compliance with internal controls, company policies, and tax regulations.
• Support the finance team with ad hoc administrative and accounting tasks as required.
• Consistently improve internal accounts payable processes

Qualifications & Skills

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
• Previous experience in accounts payable, accounting, or finance administration preferred.
• Proficiency in accounting software (e.g. specifically NetSuite, Oracle, SAP, QuickBooks) and Microsoft Excel.
• Strong attention to detail and high level of accuracy.
• Organisational and time-management skills are essential including managing multiple tasks with tight deadlines.
• Strong communication and interpersonal skills; being comfortable communicating with internal and external stakeholders.
• Understanding of basic accounting principles and tax regulations

Key Competencies

• Reliability and integrity when handling financial information.
• Ability to work independently and collaboratively in a team environment.
• Problem-solving skills and proactive approach to resolving discrepancies.
• Adaptability to changing priorities and deadlines.
• Demonstrates proactive problem-solving by anticipating payment issues and ensuring timely processing of invoices in the accounts payable process.

This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating notes of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.