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For Companies At a Glance
- Tasks: Manage calendars, coordinate meetings, and support senior leaders in a dynamic environment.
- Company: Join Vodafone Intelligent Solutions, a leader in innovative telecommunications.
- Benefits: Gain exposure to senior leadership, flexible work culture, and professional growth opportunities.
- Why this job: Be part of a diverse team making a real impact in the telecom industry.
- Qualifications: 5+ years supporting executives, strong organisational skills, and proficiency in MS Office.
- Other info: Inclusive workplace that values diversity and encourages all to apply.
The predicted salary is between 36000 - 60000 £ per year.
Overview
Who We Are
VOIS (Vodafone Intelligent Solutions) is a strategic arm of Vodafone Group Plc, creating value for customers by delivering intelligent solutions through Talent, Technology & Transformation.
About VOIS
VOIS is the largest shared services organisation in the global telco industry with 30,000 FTE. Our portfolio of next-generation solutions and services is designed in partnership with customers across Vodafone Group, local markets, and partner markets to simplify and drive growth.
Location: Paddington or Newbury
What You’ll Do
- Diary Management: Efficiently manage calendars, schedule meetings and appointments, and coordinate with internal and external stakeholders.
- Correspondence Management: Handle emails and other communications, replying where appropriate and using sound judgement for meeting requests.
- Travel and Expense Coordination: Arrange travel for senior leaders and manage expense reports, ensuring compliance with company policies and accurate documentation.
- Meeting Coordination: Organise and facilitate virtual and in-person meetings, prepare agendas, take notes, and follow up on action items.
- Ad-hoc Project Support: Assist with projects and tasks to enhance departmental efficiency and foster a positive working culture.
Who You Are
- Experienced in supporting senior executives for 5+ years in fast-paced, dynamic environments.
- Highly organised with excellent time management skills and the ability to prioritise multiple tasks effectively.
- Detail-oriented, proactive, resilient, with the ability to remain calm under pressure and work independently.
- Strong verbal and written communication skills, with advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Skilled at building effective relationships and navigating organisational structures to break down barriers.
What Skills You Will Learn
- Advanced organisational and stakeholder management skills.
- Expertise in managing complex schedules and high-level correspondence.
- Enhanced proficiency in project coordination and cross-functional collaboration.
What’s In It For You
- Opportunity to work closely with senior leadership and gain exposure to strategic decision-making.
- A dynamic, collaborative environment that values flexibility and innovation.
- Access to Vodafone’s global network and resources, enabling professional growth and development.
Join Us
At Vodafone, we’re working hard to build a better future. A more connected, inclusive and sustainable world. As a dynamic global community, it’s our human spirit, together with technology, that empowers us to achieve this.
Personal Assistant employer: VOIS
Contact Detail:
VOIS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at VOIS on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your experience aligns with the role of Personal Assistant. We want to see how you can manage those busy schedules and keep everything running smoothly!
✨Tip Number 3
Show off your organisational skills during the interview. Bring a portfolio that highlights your past work, including examples of how you've managed complex schedules or coordinated projects. It’s all about demonstrating your ability to juggle tasks!
✨Tip Number 4
Don’t forget to apply through our official Vodafone Careers website. It’s the safest way to ensure your application gets seen and helps us keep track of all candidates. Plus, it shows you’re serious about joining the team!
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Personal Assistant role. Highlight your diary management, correspondence handling, and travel coordination skills to show us you’re the right fit!
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re excited about this opportunity at VOIS. Share specific examples of how you've supported senior executives in the past and what makes you a great addition to our team.
Showcase Your Communication Skills: Since strong verbal and written communication is key for this role, make sure your application is clear and concise. Use professional language but let your personality shine through – we want to get to know you!
Apply Through Our Website: To ensure your application reaches us safely, apply directly through the official Vodafone Careers website. This way, you’ll avoid any job scams and be one step closer to joining our amazing team!
How to prepare for a job interview at VOIS
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant at VOIS. Familiarise yourself with diary management, correspondence handling, and travel coordination. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed complex schedules or handled multiple tasks simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your organisational prowess.
✨Communicate Effectively
Since strong verbal and written communication skills are crucial for this role, practice articulating your thoughts clearly. You might even want to prepare a brief introduction about yourself that showcases your experience and skills relevant to the position.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for project coordination, or how they measure success in the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
