At a Glance
- Tasks: Support senior leaders with daily operations, manage calendars, and coordinate meetings.
- Company: Dynamic telecommunications company with a focus on teamwork and innovation.
- Benefits: Hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Join a supportive team with exciting career development opportunities.
- Why this job: Be the backbone of leadership, making a real difference in a fast-paced environment.
- Qualifications: Experience in administrative support, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 40000 - 50000 £ per year.
Location: Newbury + Hybrid working
Working Hours: Full time 37.5 hours per week – Mon – Fri
Grade: 6
The Personal Assistant/Team Coordinator role is accountable for providing comprehensive executive-level support to multiple leaders at Level 2, ensuring seamless daily operations and efficient execution of day-to-day priorities. Acts as a trusted partner, managing communication flow, diary prioritisation, anticipating needs, and proactively resolving challenges to enable the team's success.
What You’ll Do
- Accountable for providing comprehensive executive-level support to multiple members of the Consumer leadership team, ensuring seamless daily operations and effective calendar prioritisation.
- Act as a point of contact and liaison, effectively communicating with internal and external stakeholders at all levels as necessary.
- Manages the needs of leadership members, maintaining a high-level understanding of their priorities, projects and initiatives, anticipating potential challenges, and proactively identifying and implementing solutions.
- Manages complex calendars, coordinates internal and external meetings, and arranges travel arrangements with meticulous attention to detail and efficiency.
- Manages expenses, processes invoices, ensuring all align with relevant company policies and procedures.
- Ensures timely creation and management of PO’s.
- May provide administrative support where capacity allows to wider management team with regards to diary management, travel arrangements, expenses and other administrative duties.
- Partners with other PA’s and supporting staff across the organisation to ensure seamless coordination and communication.
- Provides cover for ELT Executive Assistants during periods of absence.
- Organising events and supporting co-ordination of diaries for large scale meetings.
- Completion of administrative project activity from time to time as needed.
Qualifications
- Previous experience of providing comprehensive administrative support to one or more senior team members within a fast-paced and demanding telecommunications environment.
- A self-starter who is extremely organised, meticulous attention to detail, good humoured under pressure, highly professional with strong prioritisation and excellent communication skills.
- Good at managing complex calendars, coordinating travel arrangements, and anticipating the needs of senior stakeholders.
- Ability to maintain confidentiality & handle sensitive information with discretion, anticipate challenges and take initiative.
- Strong technical proficiency, including advanced skills in Microsoft Office Suite, particularly Outlook, PowerPoint, and Excel.
Need to know
We are regulated by the Financial Conduct Authority and all offers of employment for this role are subject to background checks, including criminal (DBS) and financial checks to meet the regulators standards.
Personal Assistant in Newbury employer: VodafoneThree
Join a dynamic team in Newbury where your role as a Personal Assistant will not only support senior leaders but also foster a collaborative and innovative work culture. With hybrid working options, comprehensive benefits, and ample opportunities for professional growth, you will thrive in an environment that values your contributions and encourages proactive problem-solving. Experience the unique advantage of working in a fast-paced telecommunications setting, where your meticulous attention to detail and organisational skills will be recognised and rewarded.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in Newbury
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles on LinkedIn. A friendly chat can give you insider info about the company culture and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match the job description, especially around managing complex calendars and communication. We want you to shine!
✨Tip Number 3
Dress the part! Even if it’s a hybrid role, showing up in smart attire for video calls can make a great impression. It shows you’re serious about the position and respect the interview process.
✨Tip Number 4
Follow up after your interview with a thank-you email. Mention something specific from your conversation to remind them of your enthusiasm and fit for the role. We love a proactive candidate!
We think you need these skills to ace Personal Assistant in Newbury
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in providing executive-level support and managing complex calendars, as these are key aspects of the job. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that demonstrate your organisational skills and ability to handle sensitive information with discretion. Let us know why you want to join StudySmarter!
Showcase Your Communication Skills:As a Personal Assistant, communication is key. In your application, make sure to showcase your excellent communication skills. Whether it’s through your writing style or examples of how you’ve effectively liaised with stakeholders, we want to see that you can connect with people at all levels.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details about the role and our company culture there, which can help you tailor your application even further!
How to prepare for a job interview at VodafoneThree
✨Know Your Leaders
Before the interview, take some time to research the leaders you'll be supporting. Understand their roles, priorities, and any recent projects they've been involved in. This will help you demonstrate your proactive approach and ability to anticipate their needs during the interview.
✨Showcase Your Organisation Skills
Be prepared to discuss specific examples of how you've managed complex calendars or coordinated travel arrangements in the past. Highlight your attention to detail and how you handle competing priorities, as these are crucial skills for a Personal Assistant role.
✨Communicate Effectively
Since the role involves liaising with various stakeholders, practice articulating your communication style. Be ready to explain how you ensure clear and effective communication, especially when dealing with senior team members or external contacts.
✨Demonstrate Technical Proficiency
Brush up on your Microsoft Office skills, particularly Outlook, PowerPoint, and Excel. You might be asked to demonstrate your proficiency, so consider preparing a quick presentation or spreadsheet to showcase your abilities if the opportunity arises.
